Evaluation of the Regional Programme for Europe and the CIS (2011-2013)

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Evaluation Plan:
2009-2013, Independent Evaluation Office
Evaluation Type:
Regional Programme
Planned End Date:
06/2013
Completion Date:
04/2013
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
180,000

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Title Evaluation of the Regional Programme for Europe and the CIS (2011-2013)
Atlas Project Number:
Evaluation Plan: 2009-2013, Independent Evaluation Office
Evaluation Type: Regional Programme
Status:Completed
Completion Date:04/2013
Planned End Date: 06/2013
Management Response:Yes
Corporate Outcomes (UNDP Strategic Plan 2008-20013)
Evaluation Budget(US $): 180,000
Source of Funding:
Joint Programme:No
Mandatory Evaluation:No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation:No
Key Stakeholders:
Lessons
Findings
Recommendations
1 Recommendation 1. The regional programme should focus on a limited number of targeted thematic areas and on holistic sustainable human development. A clear strategy for each of the three subregions should also be developed.
2 Recommendation 2. The regional programme and the regional projects within, reflecting the outcome and the output levels, should be developed to ensure that they address the regional dimension of development challenges.
3 Recommendation 3. A cross-practice approach should be firmly embedded in the regional programme practice architecture to foster greater cross-fertilization of programme results and to support the sustainable development goal of the regional programme.
4 Recommendation 4. Given the fact that the fully required funds for regional projects are not often available at the critical start of the projects, the regional centre should continue to explore an efficient resource mobilization strategy.
5 Recommendation 5. Staff development should be a strategic priority for the regional centre, given the significant role its staff members are expected to play in providing technical expertise and knowledge to country offices.
6 Recommendation 6. The regional programme should be developed on the basis of more inclusive consultations with relevant partners to ensure its full alignment with regional and subregional needs and challenges. Incentives for the ownership and formal endorsement of the regional programme by the country offices, national partners and relevant regional institutions should be introduced to enhance joint accountability for results.
7 Recommendation 7. The regional programme should be designed in such a way that the three thematic issues of importance to UNDP in the region are effectively translated into the outcomes of the regional programme. Indicators and outputs should be clearly linked to the envisaged outcomes.
1. Recommendation: Recommendation 1. The regional programme should focus on a limited number of targeted thematic areas and on holistic sustainable human development. A clear strategy for each of the three subregions should also be developed.
Management Response:

Relevant and acceptable, response already initiated. The new regional programme for 2014-2017 will be aligned to the new UNDP Strategic Plan. It will focus on a limited number of thematic areas to strategically address the issue of sustainable development and will be tailored to the needs of each of the three sub-regions through close consultation between Bratislava Regional Centre (BRC) and RBEC headquarters Divisions, country offices and other stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Reflect evaluation recommendations in the new regional programme for Europe and the CIS, 2014-2017 and subsequent programming, by further focusing on sustainable development, in line with post-Rio+20 and post-2015 development agenda RBEC/BRC 2014/04 Completed All recommendations are duly reflected in the new RPD 2014-2017 and new umbrella regional projects which were launched on 1 July 2014.
1.2 Increase synergies between the regional and country office programmes to ensure more targeted sub-regional responses, in particular through more regular consultations with the BRC Advisory Board RBEC/BRC 2017/12 Initiated new RPD was developed based on CO needs. Each project will be involving CO in the development team, Project Board and Assurance. Advisory Board was extended to 6 CO reps from 3 reps.
2. Recommendation: Recommendation 2. The regional programme and the regional projects within, reflecting the outcome and the output levels, should be developed to ensure that they address the regional dimension of development challenges.
Management Response:

Relevant and acceptable. Response already initiated. Project design under the new regional programme for 2014-2017 will be tailored to the regional development context to further bring added value to the country offices programmes.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Reflect evaluation recommendations in the new regional programme for Europe and the CIS, 2014-2017 and subsequent programming. RBEC/BRC 2017/12 Initiated RPD was developed with regionality criteria to ensure that regional activities complement country-level interventions by bringing specific regional dimension.
2.2 Project formulation process to be reviewed and improved to promote a more issue-focused approach aiming aimed at addressing regional challenges RBEC/BRC 2017/12 Initiated The RPD was fully aligned with the new Strategic Plan and provides issue-based approach to programming
3. Recommendation: Recommendation 3. A cross-practice approach should be firmly embedded in the regional programme practice architecture to foster greater cross-fertilization of programme results and to support the sustainable development goal of the regional programme.
Management Response:

Relevant and acceptable. BRC will further promote a cross-practice approach in planning and implementation of regional projects and advisory services to support more coherent and effective interventions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Reflect evaluation recommendations in the new regional programme for Europe and the CIS, 2014-2017 and subsequent programming. RBEC/BRC 2017/12 Initiated Evaluation recommendations have been reflected in the new RPD. Stronger cross-practice approach will be also reflected in the new projects.
3.2 Increase emphasis on cross-practice approach in developing regional projects and service lines to maximize the impact of sustainable development RBEC/BRC 2017/12 Initiated Project development process under all Outcomes is initiating.
3.3 RBEC/BRC Practice architecture to be adjusted, in line with the new Global Programme, to better promote cross-cutting issues RBEC/BRC 2014/12 Completed Restructuring process completed. New organograms are finalized.
3.4 BRC Service Tracker to be enhanced to better reflect cross-practice advisory services RBEC/BRC 2015/03 Completed The Service Tracker has been modified and launched offline in March 2015 and online in May 2015.
4. Recommendation: Recommendation 4. Given the fact that the fully required funds for regional projects are not often available at the critical start of the projects, the regional centre should continue to explore an efficient resource mobilization strategy.
Management Response:

Partially relevant and acceptable, since the resource mobilization targets for the current regional programme document were exceeded. Response already initiated. The Regional Centre has been and will continue to pursue a resource mobilization strategy to attract additional resources for implementation of the regional programme 2014-2017.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Formulation of the Resource Mobilization Strategy for the new regional programme document with stronger donors' intelligence and concrete actions to improve BRC's capacity in mobilizing resources RBEC/BRC 2015/12 Completed Each project launched, ensures that full funding is secured or there is a resource mobilization strategy elaborated in case of funding gaps. The RPD also reflects on this.
4.2 Monitor programming pipeline of resources to ensure efficient response to the specific priorities of the region as defined in the new regional programme document RBEC/BRC 2017/12 Initiated Mapping has been completed in December 2013 during the BRC Strategic Retreat
4.3 Further pursue funding opportunities with emerging donors. RBEC/BRC, Bureau for External Relations and Advocacy 2017/12 Initiated New partnerships and emerging donors team developed a partnership strategy. Work is continued.
4.4 Reflect evaluation recommendations in developing regional projects RBEC/BRC 2017/12 Initiated Will be integrated into each project. RPD fully reflected the evaluation recommendations.
4.5 Ensure that clear and realistic resource mobilization strategy is in place in case of funding gaps RBEC/BRC 2017/12 Initiated Will be duly assessed during each project development process.
5. Recommendation: Recommendation 5. Staff development should be a strategic priority for the regional centre, given the significant role its staff members are expected to play in providing technical expertise and knowledge to country offices.
Management Response:

Relevant and acceptable, response already initiated. The Regional Centre has been and will continue to strengthen investment in the professional development of staff and improve its capacity to provide high-level advisory services to country offices.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Adjust current business model for the Regional Centre to strengthen internal capacities and ensure efficient and focused support in priority areas to country offices RBEC/BRC 2015/12 Completed Restructuring process and Relocation to Istanbul was completed. The Istanbul Regional Hub was launched by the UNDP Administrator in April 2015. A new Service Tracker was used for ensuring the efficient support to the COs.
5.2 Develop innovative ways to support knowledge exchange and advisory functions between country offices, and between BRC and country offices RBEC/BRC 2017/12 Initiated The issue has been discussed with all COs. The peer-to-peer support mechanisms are being explored.
6. Recommendation: Recommendation 6. The regional programme should be developed on the basis of more inclusive consultations with relevant partners to ensure its full alignment with regional and subregional needs and challenges. Incentives for the ownership and formal endorsement of the regional programme by the country offices, national partners and relevant regional institutions should be introduced to enhance joint accountability for results.
Management Response:

Relevant and acceptable, response already initiated. The new regional programme for 2014-2017 will be developed in close consultation with country offices, national partners and other relevant partners to strengthen ownership of regional programme by the country offices.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 More systematic and more inclusive consultations to be introduced at the early stage of the new regional programme document formulation. RBEC/BRC 2013/12 Completed Consultations done with Governments, CSOs, Country offices ? Detailed comment log available
6.2 Project formulation process to be adjusted to ensure stronger participation of stakeholders during conceptual and design phase RBEC/BRC 2014/12 Completed The projects were launched on 1 July 2014. It was ensured that stakeholders (COs) were part of the project development process and consulted at each stage.
7. Recommendation: Recommendation 7. The regional programme should be designed in such a way that the three thematic issues of importance to UNDP in the region are effectively translated into the outcomes of the regional programme. Indicators and outputs should be clearly linked to the envisaged outcomes.
Management Response:

Relevant and acceptable, response already initiated. The new regional programme for 2014-2017 will be developed based on reduced and more focused thematic areas prioritized in the region and translated into the outcomes with clear indicators and targets.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Reflect evaluation recommendations in the new regional programme for Europe and the CIS, 2014-2017 to develop more targeted outcomes RBEC/ BRC 2013/12 Completed Recommendations have been reflected. the RPD is fully aligned with the SP and it mirrors the Outcomes statements and indicators from the SP (90%)
7.2 United Nations programming principles (including HRBA and Gender) will be mainstreamed during the regional programme document and project formulation process RBEC/BRC 2014/12 Completed Principles mainstreamed in the RPD and work will be continued through regional programming work

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