Fiji IAS Mid Term Review

Report Cover Image
Evaluation Plan:
2018-2022, Fiji
Evaluation Type:
Mid Term Project
Planned End Date:
03/2021
Completion Date:
05/2021
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Fiji IAS Mid Term Review
Atlas Project Number: 88558
Evaluation Plan: 2018-2022, Fiji
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 05/2021
Planned End Date: 03/2021
Management Response: Yes
Focus Area:
  • 1. Sustainable
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.4.1 Solutions scaled up for sustainable management of natural resources, including sustainable commodities and green and inclusive value chains
SDG Goal
  • Goal 14. Conserve and sustainably use the oceans, seas and marine resources for sustainable development
SDG Target
  • 14.5 By 2020, conserve at least 10 per cent of coastal and marine areas, consistent with national and international law and based on the best available scientific information
Evaluation Budget(US $): 20,000
Source of Funding: GEF
Evaluation Expenditure(US $): 18,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Jan Rijpma Team Leader
GEF Evaluation: Yes
GEF Project Title: Fiji IAS
Evaluation Type: Mid-term Review
Focal Area: Biodiversity
Project Type: FSP
GEF Phase: GEF-6
GEF Project ID: 9095
PIMS Number: 5589
Key Stakeholders: Fiji Government, non government organisations and institututions, communities
Countries: FIJI
Lessons
Findings
Recommendations
1

Review and revise RRF and Indicator Framework.

2

Organize a Stock-take and Planning Workshop post MTR for refocusing and better implementation of the project, leading to a new multi-year workplan

3

. Prioritize finalization of NISFSAP, EDRR, Training Needs Assessment, Training Plan, national awareness and knowledge & information systems in the new multi-year workplan

4

Review implementation of GII Eradication Plan and propose revised action plan

5

Revive and strengthen FIST, FIIT, Project Board (including the new full-fledged CEO, more and relevant members and more frequent, well-structured meetings).

6

The current Project Manager is leaving and will need to be replaced soonest by a full-fledged contracted Project Manager. An extra contracted (associate) coordinator should be contracted to take care of Outcome 2 (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni, recruited and paid for by co-financing through BAF

7

The new and strengthened PIU should lead in the strategizing and planning exercise with all main stakeholders and partners as recommended above

8

The PIU should improve its internal and external communication and visibility

9

The present CTA to finalize outstanding deliverables, and then re-work the TORs of CTA as a function of the new Mult-Year Plan

10

13. Financial reporting needs to be closely monitored, especially the delivery per Outcome, as these are uneven. Closely monitor and report on Co-Financing as well

11

14. Strengthen project oversight and guidance from UNDP: Continue to allocate a programme associate in the IGR cluster to the project, allow more time to Programme Analyst to oversee the project, and new RTA should be further engaged and visit the project (when possible).

 

12

15. Implement and fully report on the “Gender Analysis and Action Plan”.

13

16. Building on the foundations already laid and with improved project performance following the recommendations above, it is recommended to extend the project with another 6 months (no cost extension), or to the end of 2023, in order to achieve still meaningful and sustainable results.

 

14

17. Risks to project sustainability should be better monitored and reported, especially the financial sustainability

15

18. The national IAS awareness programmes should be urgently implemented, and results used to counter any prevalent reticence and risk to the increased effort for prevention and control of IAS

Management Response Documents
1. Recommendation:

Review and revise RRF and Indicator Framework.

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Hold discussions between UNDP and Project Implementation Unit to plan a way forward
[Added: 2021/08/10] [Last Updated: 2022/06/16]
Project Implementation Unit (PIU) and UNDP 2022/08 Initiated History
1.2. PIU to facilitate stakeholders consultations , including those which have a strong technical background/experience especially for indicators which may appear to have baseline lacking and/or not relevant.
[Added: 2021/08/10] [Last Updated: 2022/06/16]
Project implementation Unit (PIU), consultants and UNDP 2022/08 Initiated History
1.3. Finalization of revised log frame and endorsement by Project Board
[Added: 2021/08/10] [Last Updated: 2022/06/16]
Program Implementation Unit/UNDP/ Project Board 2022/08 Initiated History
2. Recommendation:

Organize a Stock-take and Planning Workshop post MTR for refocusing and better implementation of the project, leading to a new multi-year workplan

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development of a way forward and stock take by Project Implementation Unit in consultation with a core planning team e.g. Nature Fiji, University of the South Pacific, Ministry of I Taukei Affairs and UNDP
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/core planning team /UNDP/Chief Technical Adviser 2022/09 Initiated History
2.1 PIU to facilitate internal discussions with Technical and operational staff for refocusing and better implementation of the project. Also includes discussion with PIU members based in Taveuni/Qamea
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU 2022/09 Initiated History
2.2 Recruitment of consultant to support development of a revised project strategy
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/UNDP 2022/08 Initiated History
2.3 Finalization of multi-year work plan and strategy
[Added: 2021/08/10] [Last Updated: 2022/06/16]
UNDP/PIU 2022/08 Initiated History
3. Recommendation:

. Prioritize finalization of NISFSAP, EDRR, Training Needs Assessment, Training Plan, national awareness and knowledge & information systems in the new multi-year workplan

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Worshop organised to revise multi year workplan and incorporate the finalisation of NISFSAP, EDRR, Training Needs Assessment, Training Plan, national awareness and knowledge & information systems
[Added: 2021/08/10] [Last Updated: 2022/06/16]
Project Implementation Unit/UNDP 2022/08 Initiated History
4. Recommendation:

Review implementation of GII Eradication Plan and propose revised action plan

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organize a workshop to review implementation of GII Eradication Plan and finalise revised action plan
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU 2022/09 Initiated History
5. Recommendation:

Revive and strengthen FIST, FIIT, Project Board (including the new full-fledged CEO, more and relevant members and more frequent, well-structured meetings).

Management Response: [Added: 2021/08/10]

Partially Agree. The project board will be strengthened; however,  for FIST, this is beyond the control of the project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.0 UNDP will continue to strengthen Project Board ensuring an end of every 4 months meeting and endorsement of other relevant stakeholders such as I Taukei Affairs, Customs and Revenue Service and Ministry of Agriculture
[Added: 2021/08/10] [Last Updated: 2022/06/16]
UNDP 2022/08 Initiated History
5.1 UNDP and PIU will continue to follow up with the Department of Environment for a FIST meeting and also advocate for revising FIST
[Added: 2021/08/10] [Last Updated: 2022/06/16]
UNDP/PIU 2022/08 Initiated History
6. Recommendation:

The current Project Manager is leaving and will need to be replaced soonest by a full-fledged contracted Project Manager. An extra contracted (associate) coordinator should be contracted to take care of Outcome 2 (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni, recruited and paid for by co-financing through BAF

Management Response: [Added: 2021/08/10]

Partially Agree. UNDP will have a dialogue with Government for consideration on the contracted (associate) coordinator (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Recruitment of Project Manager
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/UNDP 2022/08 Initiated History
.2 Dialogue with Fiji Government onfor consideration on the contracted (associate) coordinator (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni
[Added: 2021/08/10] [Last Updated: 2022/04/05]
PIU/UNDP 2022/07 Initiated History
7. Recommendation:

The new and strengthened PIU should lead in the strategizing and planning exercise with all main stakeholders and partners as recommended above

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 The new and strengthened PIU with support from UNDP to facilitate planning meetings
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU 2022/09 Initiated History
8. Recommendation:

The PIU should improve its internal and external communication and visibility

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 UNDP will support the PIU through improved internal and external communication and visibility beginning with the development of a communication plan/strategy, setting targets for tweet etc
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/UNDP 2022/09 Initiated History
9. Recommendation:

The present CTA to finalize outstanding deliverables, and then re-work the TORs of CTA as a function of the new Mult-Year Plan

Management Response: [Added: 2021/08/10]

Partially Agree.

Based on experience to date and Covid 19 circumstances, there is a possible need for CTA to be supported by national consultants

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Finalization and Submission of pending deliverables of CTA
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/UNDP/CTA 2022/09 Initiated History
10. Recommendation:

13. Financial reporting needs to be closely monitored, especially the delivery per Outcome, as these are uneven. Closely monitor and report on Co-Financing as well

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
13.Closley monitor and review draft quarterly reports, prior to finalization and endorsement
[Added: 2021/08/10] [Last Updated: 2022/05/01]
PIU/UNDP 2022/06 Overdue-Initiated History
13.2 Ensure that co-financing is also captured in quarterly reporting
[Added: 2021/08/10] [Last Updated: 2022/04/05]
PIU/UNDP 2022/07 Initiated History
11. Recommendation:

14. Strengthen project oversight and guidance from UNDP: Continue to allocate a programme associate in the IGR cluster to the project, allow more time to Programme Analyst to oversee the project, and new RTA should be further engaged and visit the project (when possible).

 

Management Response: [Added: 2021/08/10]

Partially Agree. As this is a nationally implemented project with UNDP providing oversight roles, it is not practical to allocate an associate specifically to the project only as current practice is for associate to support several projects

Key Actions:

Key Action Responsible DueDate Status Comments Documents
14.1. Internal review of oversight roles in consultation with RSD team with a view towards improvements wherever possible
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/UNDP 2022/09 Initiated History
14.2 When borders are open the new RTA to visit the project in Fiji
[Added: 2021/08/10]
PIU/UNDP 2022/12 Not Initiated
12. Recommendation:

15. Implement and fully report on the “Gender Analysis and Action Plan”.

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
15.1. Will continue to implement and fully report on the gender analysis and action plan, taking into account current progress to date and lessons learnt
[Added: 2021/08/10] [Last Updated: 2022/06/16]
PIU/UNDP 2022/09 Initiated History
13. Recommendation:

16. Building on the foundations already laid and with improved project performance following the recommendations above, it is recommended to extend the project with another 6 months (no cost extension), or to the end of 2023, in order to achieve still meaningful and sustainable results.

 

Management Response: [Added: 2021/08/10]

Partially Agree – It will be important to take stock of progress as the time for project closure comes nearer. At that point, a no cost extension, and any existing UNDP/GEF policies in place will need to be taken into consideration

Key Actions:

Key Action Responsible DueDate Status Comments Documents
16.1. Assess the merits of a no cost extension
[Added: 2021/08/10]
UNDP/PIU 2022/10 Not Initiated UNDP/PIU
14. Recommendation:

17. Risks to project sustainability should be better monitored and reported, especially the financial sustainability

Management Response: [Added: 2021/08/10]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
17.1. Review and updating of risks on a quarterly basis pertaining to financial, institutional, social and environmental risks
[Added: 2021/08/10] [Last Updated: 2021/11/01]
PIU/UNDP 2021/10 Completed DONE History
15. Recommendation:

18. The national IAS awareness programmes should be urgently implemented, and results used to counter any prevalent reticence and risk to the increased effort for prevention and control of IAS

Management Response: [Added: 2021/08/10]

Fully Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Will continue to implement and also strengthen the national IAS awareness programs and results used to counter any prevalent reticence and risk to the increased effort for prevention and control of IAS
[Added: 2021/08/10] [Last Updated: 2022/05/01]
PIU/UNDP 2022/06 Overdue-Initiated History

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