- Evaluation Plan:
- 2018-2022, Fiji
- Evaluation Type:
- Mid Term Project
- Planned End Date:
- 03/2021
- Completion Date:
- 05/2021
- Status:
- Completed
- Management Response:
- Yes
- Evaluation Budget(US $):
- 20,000
Fiji IAS Mid Term Review
| Document | Type | Language | Size | Status | Downloads |
|---|---|---|---|---|---|
 FJ IAS MTR TOR Team Leader.pdf |
tor | English | 1355.29 KB | Posted | 949 |
| MTR_UNDP-GEF Fiji IAS_Final Report_v2.pdf |
report | English | 1488.52 KB | Posted | 942 |
| Fiji IAS MTR clearance slip.docx.pdf |
related-document | English | 304.97 KB | Posted | 874 |
| Title | Fiji IAS Mid Term Review | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Atlas Project Number: | 88558 | ||||||||||||||
| Evaluation Plan: | 2018-2022, Fiji | ||||||||||||||
| Evaluation Type: | Mid Term Project | ||||||||||||||
| Status: | Completed | ||||||||||||||
| Completion Date: | 05/2021 | ||||||||||||||
| Planned End Date: | 03/2021 | ||||||||||||||
| Management Response: | Yes | ||||||||||||||
| Focus Area: |
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| Corporate Outcome and Output (UNDP Strategic Plan 2018-2021) |
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| SDG Goal |
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| SDG Target |
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| Evaluation Budget(US $): | 20,000 | ||||||||||||||
| Source of Funding: | GEF | ||||||||||||||
| Evaluation Expenditure(US $): | 18,000 | ||||||||||||||
| Joint Programme: | No | ||||||||||||||
| Joint Evaluation: | No | ||||||||||||||
| Evaluation Team members: |
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| GEF Evaluation: | Yes
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| Key Stakeholders: | Fiji Government, non government organisations and institututions, communities | ||||||||||||||
| Countries: | FIJI |
| Lessons | |
|---|---|
| Findings |
| Recommendations | |
|---|---|
| 1 | Review and revise RRF and Indicator Framework. |
| 2 | Organize a Stock-take and Planning Workshop post MTR for refocusing and better implementation of the project, leading to a new multi-year workplan |
| 3 | . Prioritize finalization of NISFSAP, EDRR, Training Needs Assessment, Training Plan, national awareness and knowledge & information systems in the new multi-year workplan |
| 4 | Review implementation of GII Eradication Plan and propose revised action plan |
| 5 | Revive and strengthen FIST, FIIT, Project Board (including the new full-fledged CEO, more and relevant members and more frequent, well-structured meetings). |
| 6 | The current Project Manager is leaving and will need to be replaced soonest by a full-fledged contracted Project Manager. An extra contracted (associate) coordinator should be contracted to take care of Outcome 2 (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni, recruited and paid for by co-financing through BAF |
| 7 | The new and strengthened PIU should lead in the strategizing and planning exercise with all main stakeholders and partners as recommended above |
| 8 | The PIU should improve its internal and external communication and visibility |
| 9 | The present CTA to finalize outstanding deliverables, and then re-work the TORs of CTA as a function of the new Mult-Year Plan |
| 10 | 13. Financial reporting needs to be closely monitored, especially the delivery per Outcome, as these are uneven. Closely monitor and report on Co-Financing as well |
| 11 | 14. Strengthen project oversight and guidance from UNDP: Continue to allocate a programme associate in the IGR cluster to the project, allow more time to Programme Analyst to oversee the project, and new RTA should be further engaged and visit the project (when possible).
|
| 12 | 15. Implement and fully report on the “Gender Analysis and Action Plan”. |
| 13 | 16. Building on the foundations already laid and with improved project performance following the recommendations above, it is recommended to extend the project with another 6 months (no cost extension), or to the end of 2023, in order to achieve still meaningful and sustainable results.
|
| 14 | 17. Risks to project sustainability should be better monitored and reported, especially the financial sustainability |
| 15 | 18. The national IAS awareness programmes should be urgently implemented, and results used to counter any prevalent reticence and risk to the increased effort for prevention and control of IAS |
Management Response Documents
1. Recommendation:
Review and revise RRF and Indicator Framework.
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 1.1. Hold discussions between UNDP and Project Implementation Unit to plan a way forward
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
Project Implementation Unit (PIU) and UNDP | 2022/08 | Initiated | History | |
| 1.2. PIU to facilitate stakeholders consultations , including those which have a strong technical background/experience especially for indicators which may appear to have baseline lacking and/or not relevant.
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
Project implementation Unit (PIU), consultants and UNDP | 2022/08 | Initiated | History | |
| 1.3. Finalization of revised log frame and endorsement by Project Board
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
Program Implementation Unit/UNDP/ Project Board | 2022/08 | Initiated | History |
2. Recommendation:
Organize a Stock-take and Planning Workshop post MTR for refocusing and better implementation of the project, leading to a new multi-year workplan
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Development of a way forward and stock take by Project Implementation Unit in consultation with a core planning team e.g. Nature Fiji, University of the South Pacific, Ministry of I Taukei Affairs and UNDP
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/core planning team /UNDP/Chief Technical Adviser | 2022/09 | Initiated | History | |
| 2.1 PIU to facilitate internal discussions with Technical and operational staff for refocusing and better implementation of the project. Also includes discussion with PIU members based in Taveuni/Qamea
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU | 2022/09 | Initiated | History | |
| 2.2 Recruitment of consultant to support development of a revised project strategy
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/UNDP | 2022/08 | Initiated | History | |
| 2.3 Finalization of multi-year work plan and strategy
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
UNDP/PIU | 2022/08 | Initiated | History |
3. Recommendation:
. Prioritize finalization of NISFSAP, EDRR, Training Needs Assessment, Training Plan, national awareness and knowledge & information systems in the new multi-year workplan
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 3.1 Worshop organised to revise multi year workplan and incorporate the finalisation of NISFSAP, EDRR, Training Needs Assessment, Training Plan, national awareness and knowledge & information systems
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
Project Implementation Unit/UNDP | 2022/08 | Initiated | History |
4. Recommendation:
Review implementation of GII Eradication Plan and propose revised action plan
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Organize a workshop to review implementation of GII Eradication Plan and finalise revised action plan
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU | 2022/09 | Initiated | History |
5. Recommendation:
Revive and strengthen FIST, FIIT, Project Board (including the new full-fledged CEO, more and relevant members and more frequent, well-structured meetings).
Management Response: [Added: 2021/08/10]
Partially Agree. The project board will be strengthened; however, for FIST, this is beyond the control of the project
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 5.0 UNDP will continue to strengthen Project Board ensuring an end of every 4 months meeting and endorsement of other relevant stakeholders such as I Taukei Affairs, Customs and Revenue Service and Ministry of Agriculture
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
UNDP | 2022/08 | Initiated | History | |
| 5.1 UNDP and PIU will continue to follow up with the Department of Environment for a FIST meeting and also advocate for revising FIST
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
UNDP/PIU | 2022/08 | Initiated | History |
6. Recommendation:
The current Project Manager is leaving and will need to be replaced soonest by a full-fledged contracted Project Manager. An extra contracted (associate) coordinator should be contracted to take care of Outcome 2 (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni, recruited and paid for by co-financing through BAF
Management Response: [Added: 2021/08/10]
Partially Agree. UNDP will have a dialogue with Government for consideration on the contracted (associate) coordinator (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 6.1 Recruitment of Project Manager
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/UNDP | 2022/08 | Initiated | History | |
| .2 Dialogue with Fiji Government onfor consideration on the contracted (associate) coordinator (Prevention and Control of IAS around Taveuni) and 3 (control / eradication of GII), stationed in or around Taveuni
[Added: 2021/08/10] [Last Updated: 2022/04/05] |
PIU/UNDP | 2022/07 | Initiated | History |
7. Recommendation:
The new and strengthened PIU should lead in the strategizing and planning exercise with all main stakeholders and partners as recommended above
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 7.1 The new and strengthened PIU with support from UNDP to facilitate planning meetings
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU | 2022/09 | Initiated | History |
8. Recommendation:
The PIU should improve its internal and external communication and visibility
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 8.1 UNDP will support the PIU through improved internal and external communication and visibility beginning with the development of a communication plan/strategy, setting targets for tweet etc
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/UNDP | 2022/09 | Initiated | History |
9. Recommendation:
The present CTA to finalize outstanding deliverables, and then re-work the TORs of CTA as a function of the new Mult-Year Plan
Management Response: [Added: 2021/08/10]
Partially Agree.
Based on experience to date and Covid 19 circumstances, there is a possible need for CTA to be supported by national consultants
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 9.1 Finalization and Submission of pending deliverables of CTA
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/UNDP/CTA | 2022/09 | Initiated | History |
10. Recommendation:
13. Financial reporting needs to be closely monitored, especially the delivery per Outcome, as these are uneven. Closely monitor and report on Co-Financing as well
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 13.Closley monitor and review draft quarterly reports, prior to finalization and endorsement
[Added: 2021/08/10] [Last Updated: 2022/05/01] |
PIU/UNDP | 2022/06 | Overdue-Initiated | History | |
| 13.2 Ensure that co-financing is also captured in quarterly reporting
[Added: 2021/08/10] [Last Updated: 2022/04/05] |
PIU/UNDP | 2022/07 | Initiated | History |
11. Recommendation:
14. Strengthen project oversight and guidance from UNDP: Continue to allocate a programme associate in the IGR cluster to the project, allow more time to Programme Analyst to oversee the project, and new RTA should be further engaged and visit the project (when possible).
Management Response: [Added: 2021/08/10]
Partially Agree. As this is a nationally implemented project with UNDP providing oversight roles, it is not practical to allocate an associate specifically to the project only as current practice is for associate to support several projects
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 14.1. Internal review of oversight roles in consultation with RSD team with a view towards improvements wherever possible
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/UNDP | 2022/09 | Initiated | History | |
| 14.2 When borders are open the new RTA to visit the project in Fiji
[Added: 2021/08/10] |
PIU/UNDP | 2022/12 | Not Initiated |
12. Recommendation:
15. Implement and fully report on the “Gender Analysis and Action Plan”.
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 15.1. Will continue to implement and fully report on the gender analysis and action plan, taking into account current progress to date and lessons learnt
[Added: 2021/08/10] [Last Updated: 2022/06/16] |
PIU/UNDP | 2022/09 | Initiated | History |
13. Recommendation:
16. Building on the foundations already laid and with improved project performance following the recommendations above, it is recommended to extend the project with another 6 months (no cost extension), or to the end of 2023, in order to achieve still meaningful and sustainable results.
Management Response: [Added: 2021/08/10]
Partially Agree – It will be important to take stock of progress as the time for project closure comes nearer. At that point, a no cost extension, and any existing UNDP/GEF policies in place will need to be taken into consideration
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 16.1. Assess the merits of a no cost extension
[Added: 2021/08/10] |
UNDP/PIU | 2022/10 | Not Initiated | UNDP/PIU |
14. Recommendation:
17. Risks to project sustainability should be better monitored and reported, especially the financial sustainability
Management Response: [Added: 2021/08/10]
Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| 17.1. Review and updating of risks on a quarterly basis pertaining to financial, institutional, social and environmental risks
[Added: 2021/08/10] [Last Updated: 2021/11/01] |
PIU/UNDP | 2021/10 | Completed | DONE History |
15. Recommendation:
18. The national IAS awareness programmes should be urgently implemented, and results used to counter any prevalent reticence and risk to the increased effort for prevention and control of IAS
Management Response: [Added: 2021/08/10]
Fully Agree
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Will continue to implement and also strengthen the national IAS awareness programs and results used to counter any prevalent reticence and risk to the increased effort for prevention and control of IAS
[Added: 2021/08/10] [Last Updated: 2022/05/01] |
PIU/UNDP | 2022/06 | Overdue-Initiated | History |