Terminal evaluation of the PBF Ethiopia project

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Evaluation Plan:
2021-2025, Ethiopia
Evaluation Type:
Final Project
Planned End Date:
04/2021
Completion Date:
05/2021
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
60,000

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Title Terminal evaluation of the PBF Ethiopia project
Atlas Project Number: 00116658
Evaluation Plan: 2021-2025, Ethiopia
Evaluation Type: Final Project
Status: Completed
Completion Date: 05/2021
Planned End Date: 04/2021
Management Response: Yes
UNDP Signature Solution:
  • 1. Governance
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 3.2.1 National capacities strengthened for reintegration, reconciliation, peaceful management of conflict and prevention of violent extremism in response to national policies and priorities
SDG Goal
  • Goal 16. Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels
SDG Target
  • 16.1 Significantly reduce all forms of violence and related death rates everywhere
Evaluation Budget(US $): 60,000
Source of Funding: UNDP
Evaluation Expenditure(US $): 60,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Prof. Fekadu Bayene Local consultant ETHIOPIA
Edwin Ochieng Okul international consultant
GEF Evaluation: No
Key Stakeholders: MOP, Ministry of Women, Children and youth Affairs, Oromia, SNNPR, Somali regional States, EBA
Countries: ETHIOPIA
Lessons
1.

One of the best practices, innovations, and lessons emerging from the project is the establishment of Women Peace Forums which has already been institutionalized by the respective regional states. It should be replicated in all regions as it provided the platform for women to come together. These forums have created the voice among women to respond to conflicts that had been missing. The creation of the women's peace forum was done from the grassroots level thus moved the voice of the woman from the local to the national level. Efforts made to institutionalize women’s peace forum should be appreciated and a strategic intervention to further reinforce this through linking it with the women’s federation at different levels of governance (starting from kebele to the region) may contribute to the women’s empowerment to sustain the role they would play in peacebuilding.


2.

The second is the creation of the forum to discuss peaceful co-existence and sustained dialogue among university students. The implementation of such an activity at the three universities is also institutionalized within the university system as it is taken up by the students’ peace club, which is one of the clubs of the students’ union. Students who were initially trained appeared as trainers and such tradition will be sustained after the project period. Conflict resolution, management, and lasting peace require identifying and understanding the root causes of the conflict which are best uncovered through inter-communal dialogue, which provides a chance to dig deeper and reveal underlying issues. However, the difficult situation may be, bringing people together to solve their issues, will help them find a way to resolve them. The solutions don’t need to come from the government or NGOs, but they can come from them. As the third lesson, the experience obtained from the project in conducting community dialogue has generated an important lesson towards the establishment of strategies that integrate customary and statutory conflict management on a sustainable basis where gender mainstreaming in peacebuilding is an added element that can be considered as an innovative approach. It is possible to have the voices from the grassroots included in policymaking. Local communities can influence policy through engagement at the grassroots level. The role played by CSOs such as PDC and IRCE in reaching local communities where religious and customary leaders played a central role in promoting the importance of socially sensitive and ethically oriented conflict reporting among journalists is appreciable.


3.

Another lesson in this project is that building the capacity of stakeholders in gender mainstreaming both within the project and among stakeholders helps the partners to mainstream gender in peacebuilding projects and thus needs to be replicated in future programs. Establishing the peace committees is an important thing in peacebuilding and strengthen its role in the community provides the needed sustainability at the community level. As peace committees work on monitoring the peace and security situation in their villages, the establishment, and strengthening of CEWARN facilities will complement the interaction between the local and woreda level to take measures 52 | P a g e predating any possible violent conflict. CEWARN facilities when used effectively fill the possible information and communication gap between the kebele and woreda administration. Preparation of the training guide for educators and journalists and the preparation of a documentary video on how to engage women in peacebuilding can be cited as one of the best initiatives to take the project outputs forward since the wider dissemination of such materials can increase the synergy for cooperation among different sectors of the government to engage in peacebuilding activities. The implementation of the project was initially challenged by factors including change of persons’ positions, especially within the MoP at the start of the project, emergence of the COVID 19 pandemic that has caused shifting of activities and introducing new priority areas, delays in decision-making due to communication gaps between different stakeholders. Despite these, due to effective coordination, the project has been very flexible, developed its internal strategies to respond to new circumstances, exercised close consultative meetings among the UN implementing partners and government institutions. Periodic review meetings were held to identify challenges and adjustments were made to deliver the intended outputs at different levels of governance. If the designing phase of the project had involved regional bureaus, one would expect that the delay in decision-making and communication gaps would have been prevented, which is an important lesson for future intervention. The establishment of women peace ambassadors that include the traditional haadha sinqees as playing a pivotal role in supporting women empowerment is another innovative approach. Restoring relationships of conflicting parties using school-based sports events where IOM has provided school facilities including sportswear has played a significant role in conflict management and peacebuilding in the case of the West Guji - Gedeo zone in the southern cluster. When complemented with Intra and Intercommunity dialogues, it facilitated the rehabilitation of the infrastructures. The organization of the event immediately after the community dialogue has made the conflict management intervention very effective. Such practices can be replicated in other areas where and when required. The development of a gender-sensitive conflict reporting guideline is another good practice that will have a policy-level influence due to the strategic nature of intervention.


Findings
Recommendations
1

RECOMMENDATION or Issue  1: -The involvement of the government entities should be present and involved at all levels not just at the regional level. The project needs to involve local, regional, and federal governments. Equally important is the involvement of the community at the project designing phase to ensure ownership and sustainability.

2

RECOMMENDATION or Issue 2: Greater focus by all stakeholders should be on women’s role in peacebuilding at the local (community level) rather than the regional or federal level. The approach was not comprehensive in emphasizing the interaction between the traditional leaders and women’s groups in the community.

3

RECOMMENDATION OR ISSUE 3: In the future, a comprehensive study and policy initiatives may perhaps need to be carried out by the government, UN agencies, CSOs, and the academia since some geographical areas stood excluded yet one of the goals of the project is to contribute to a rightly national peacebuilding strategy and policy. There is a need to expand to cover more regions to have a categorically national peace policy.

4

RECOMMENDATION or ISSUE 4: The government and UN agencies should design peacebuilding programs to last longer than two years. A highly systematized project such as the Peace Building Fund, which seeks to make change happen in contested issues, such as peace and reconciliation, requires a long-term investment in trust-building, consensus in building capacities all of which cannot easily be achieved in 2 years.

5

RECOMMENDATION OR ISSUE 5: The government and UN agencies should source more funding to support the capacity building of elders and local police on issues of human rights and peacebuilding. The government and UN agencies should also seek funding to capitalize on natural resource management for the communities

6

RECOMMENDATION OR ISSUE 6:  Similar projects involving UN agencies and GoE should early on establish very clearly the division of labor responsibilities with clear frameworks and conditions with the government.

1. Recommendation:

RECOMMENDATION or Issue  1: -The involvement of the government entities should be present and involved at all levels not just at the regional level. The project needs to involve local, regional, and federal governments. Equally important is the involvement of the community at the project designing phase to ensure ownership and sustainability.

Management Response: [Added: 2021/06/09]

Agreed: UNDP ECO recognized the need for involvement of all the relevant federal, regional government, and community actors during the design phase of a peacebuilding project.  UNDP will continue to seek the participation of all project stakeholders in its first attempt at initiating the Ministry of Peace (MoP) - UNDP peacebuilding project.   

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Facilitate multiple consultative meetings and workshops as part of the UNDP-MoP Joint project design process at various levels process of a UNDP’s new initiatives
[Added: 2021/06/09]
Democratic Governance and Peacebuilding Unit (DGPU) 2021/10 Initiated An Initiation plan that incorporates the design workshops is developed to support interim activities including the facilitation of consultative processes
2. Recommendation:

RECOMMENDATION or Issue 2: Greater focus by all stakeholders should be on women’s role in peacebuilding at the local (community level) rather than the regional or federal level. The approach was not comprehensive in emphasizing the interaction between the traditional leaders and women’s groups in the community.

Management Response: [Added: 2021/06/09]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue lobbing both Regional and Global Funding window to provide a resource for another round of women in peacebuilding project in Ethiopia.
[Added: 2021/06/09]
DGPU 2021/09 Initiated The first level of communication was made to Funding Window in 2020. Picking up on the first request and continue engaging Funding Window on the possibility of securing second-round funding for the Women in Peace project in Ethiopia
Make sure the inclusion of women-focused initiatives at the regional and community level in the design of the new MoP and UNDP Peacebuilding project.
[Added: 2021/06/09]
DGPU 2021/12 Not Initiated
Strengthen fund mobilization efforts for women in peace project initiatives in collaboration with government counterparts like the Ministry of Women, Children and Youth and Ministry of Peace
[Added: 2021/06/09]
DGPU 2021/12 Not Initiated
3. Recommendation:

RECOMMENDATION OR ISSUE 3: In the future, a comprehensive study and policy initiatives may perhaps need to be carried out by the government, UN agencies, CSOs, and the academia since some geographical areas stood excluded yet one of the goals of the project is to contribute to a rightly national peacebuilding strategy and policy. There is a need to expand to cover more regions to have a categorically national peace policy.

Management Response: [Added: 2021/06/09]

Agreed: We found this recommendation problematic because on one side the consultant/report says there is a national peace policy but on the other hand it calls for the government to carry out a comprehensive policy. UNDP is not aware of the existence of any such comprehensive peace policy and will continue to advocate for one. UNDP also recognized the need for studies/research initiatives to inform high-level Policy initiatives at all levels. During the DGP portfolio review meeting on May 24th, clear management direction was also provided for the unit to kick off its research initiatives. A commitment to initiating a research undertaking in partnership with academia and other CSOs has also been made on the part of the Unit thus concrete action is expected to follow the Unit’s portfolio review exercise is concluded.  This recommendation is thus accepted considering the potentials of UNDP to strengthening its research and policy initiatives.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Accelerating the DGP portfolio review exercise and identification of research initiatives with a focus on relevant thematic areas, including peacebuilding/conflict resolution, based on the context of Ethiopia
[Added: 2021/06/09]
DGPU 2021/09 Initiated Presentation of the first DGPB portfolio design was made soliciting substantial inputs from team members and management. This to be followed by the initiation of research initiatives with clearly assigned responsibility to unit members.
Ensure that productive partnership will be created with resourceful and experienced academic institutions and CSOs in the areas of the identified research topic s
[Added: 2021/06/09]
DGPU 2021/09 Initiated There were partnership attempts with academia and CSOs. Reflecting on the lessons of previous attempts and finding new ways to create effective partnerships to follow.
4. Recommendation:

RECOMMENDATION or ISSUE 4: The government and UN agencies should design peacebuilding programs to last longer than two years. A highly systematized project such as the Peace Building Fund, which seeks to make change happen in contested issues, such as peace and reconciliation, requires a long-term investment in trust-building, consensus in building capacities all of which cannot easily be achieved in 2 years.

Management Response: [Added: 2021/06/09]

Partially Agreed: UNDP ECO has already recognized the importance of a multi-year and portfolio approach to designing and implementing peacebuilding projects in Ethiopia.  Comprehensive conflict analysis and strategy were also developed to inform such approaches in its forthcoming peacebuilding projects-one of which is the MoP and UNDP peacebuilding project that is now under design. This recommendation, therefore, is accepted valuing the proposed approaches under the strategic shifts of UNDP ECO. However, this doesn’t necessarily apply within the long-term funding requirements of the peacebuilding fund which Ethiopia is yet to become an eligible country to get funding from the PBF Peacebuilding Recovery Facility (ERF) scheme.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Accelerate the design and launching of the multi-year peacebuilding project portfolio
[Added: 2021/06/09]
DGPU 2021/12 Initiated There have been consecutive meetings conducted both with MoP and internally to ensure timely launching of multi-year peacebuilding portfolio
5. Recommendation:

RECOMMENDATION OR ISSUE 5: The government and UN agencies should source more funding to support the capacity building of elders and local police on issues of human rights and peacebuilding. The government and UN agencies should also seek funding to capitalize on natural resource management for the communities

Management Response: [Added: 2021/06/09]

Agreed: UNDP ECO recognizes the need to assess and fill the capacity of key federal and regional stakeholders including community members who have an active role in conflict prevention/resolution, management, and peacebuilding. It has already started this by conducting Capacity -Assessment of Ministry of Peace that identified institutional gaps of the ministry in pursuing its mandated peacebuilding activities in Ethiopia. Further plan to conduct a capacity assessment of regional partners has already been highlighted in the project initiation plan of the MoP and UNDP Peacebuilding project.  The recommendation of building community elders is also accepted under the context of this initiative where there will be the possibility to conduct a rapid capacity assessment of community elders to inform regional and community level components of the project. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure the articulation and implementation of targeted capacity-building plans based on the rapid assessment. Technical support to be provided at all level by coordinating with regional partners
[Added: 2021/06/09]
DGPU 2022/02 Initiated
Ensure the incorporation of rapid capacity assessment/context analysis of local government and community members of regional states to be targeted under the MoP -UNDP Peacebuilding project
[Added: 2021/06/09]
DGPU 2022/01 Not Initiated UNDP supports the MoP to undertake a comprehensive capacity Gap assessment aimed at addressing gaps at individual, organizational and institutional levels. The assessment will lead to the development of a full-fledged Capacity Development Plan aligned to the Ministry’s Ten-Year Strategy.
6. Recommendation:

RECOMMENDATION OR ISSUE 6:  Similar projects involving UN agencies and GoE should early on establish very clearly the division of labor responsibilities with clear frameworks and conditions with the government.

Management Response: [Added: 2021/06/09]

Partially Agree: The governance structure and responsibilities of all participating UN agencies including the government was envisaged in the project document.  Thus, the recommendation of establishing such structures and division of responsibilities doesn’t completely reflect reality. However, despite this clear division of labour, its implementation was not smooth as it was anticipated in the project document, especially at the initial stage.  Therefore, UNDP partially accepts this recommendation by committing to address implementation challenges of project governance structure in its future joint project initiatives with government and other UN agencies.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify and document challenges and lessons of project governance implementation from the PBF project and other projects implemented by the DGPB unit.
[Added: 2021/06/09]
DGPU 2021/10 Not Initiated The UNDP is undertaking the development of a new multi-year, multi-donor peace-building programme. One of the focuses of the new programme is to review and incorporate lessons and best practices into the new programme.
Ensure that the identified challenges are well-considered while designing and implementing its future project initiatives with government and other UN agencies.
[Added: 2021/06/09]
DGPU 2021/10 Not Initiated

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