6th Small Grant Programme

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Evaluation Plan:
2021-2025, Kazakhstan
Evaluation Type:
Final Project
Planned End Date:
10/2021
Completion Date:
10/2021
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
35,000

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Title 6th Small Grant Programme
Atlas Project Number: 00102856
Evaluation Plan: 2021-2025, Kazakhstan
Evaluation Type: Final Project
Status: Completed
Completion Date: 10/2021
Planned End Date: 10/2021
Management Response: Yes
Focus Area:
  • 1. Sustainable
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.4.1 Solutions scaled up for sustainable management of natural resources, including sustainable commodities and green and inclusive value chains
SDG Goal
  • Goal 1. End poverty in all its forms everywhere
  • Goal 15. Protect, restore and promote sustainable use of terrestrial ecosystems, sustainably manage forests, combat desertification, and halt and reverse land degradation and halt biodiversity loss
SDG Target
  • 1.4 By 2030, ensure that all men and women, in particular the poor and the vulnerable, have equal rights to economic resources, as well as access to basic services, ownership and control over land and other forms of property, inheritance, natural resources, appropriate new technology and financial services, including microfinance
  • 15.1 By 2020, ensure the conservation, restoration and sustainable use of terrestrial and inland freshwater ecosystems and their services, in particular forests, wetlands, mountains and drylands, in line with obligations under international agreements
  • 15.2 By 2020, promote the implementation of sustainable management of all types of forests, halt deforestation, restore degraded forests and substantially increase afforestation and reforestation globally
  • 15.3 By 2030, combat desertification, restore degraded land and soil, including land affected by desertification, drought and floods, and strive to achieve a land degradation-neutral world
Evaluation Budget(US $): 35,000
Source of Funding: Project
Evaluation Expenditure(US $): 31,631
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Lilit Melikyan Ms.
Lyubov Inyutina Mrs. KAZAKHSTAN
GEF Evaluation: Yes
GEF Project Title: Sixth Operational Phase of the GEF SGP in Kazakhstan
Evaluation Type: Terminal Evaluation
Focal Area: Multifocal Areas
Project Type: FSP
GEF Phase: GEF-6
GEF Project ID: 9205
PIMS Number: 5469
Key Stakeholders:
Countries: KAZAKHSTAN
Lessons
Findings
Recommendations
1

To improve the design of future SGP projects in Kazakhstan and other Upgraded Country Programmes (UCPs):

  • Prepare defined and budgeted activities to build strong institutional partnerships that lead to institutionalized project results. This would include activities such as meetings, workshops, field trips and awareness-raising material targeting ministries and other central bodies, akimats, and IOs.  While this did occur in the case of a number of SGP 6 projects, the IA (UNDP) or IP (UNOPS) need to take the lead on promoting institutionalization of positive project results in helping the Country Project Management Unit (CPMU) with links to the key ministries/governmental programs;
  • Allocate sufficient funds to support CPMU for its own capacity building, for Monitoring, Evaluation and Learning (MEL) and reporting and for the thematic experts’ guidance till the end of the projects;
  • Ensure that future SGP projects, notably those with a field office located remotely from a UNDP Country Office, have sufficient support from the CO, including sufficient travel budgets, qualified personnel to manage communications between the two offices; and procedures to be followed to ensure that ICMU participates in all programme meetings within UNDP and with key partners;
  • Ensure that UNDP project managers are kept informed of the SGP grants that are related to their own project portfolios and are actively seeking synergies between them. This should start with them reviewing SGP proposals at the final review stages;
  • Ensure better PRFs with SMART indicators;
  • Revise the reporting template for the grantees, including a Section on Sustainability;
  • Ensure Ministry of Agriculture representation on the NSC for SGP 7 in Kazakhstan.
2

To improve implementation towards the conclusion of the SGP 6

  • Based on consultations, develop a concept note on the future of the MSLPAGs (Multi-stakeholder landscape advisory groups) and MSPDPs (Multi-sectoral landscape policy dialogue platforms), especially the mode of engagement with the public councils, but also more broadly, concrete actions that would support their continued functioning;
  • Enhance the current plan for the dissemination of the lessons learnt and case studies with thematic roundtables (especially with the Ministry of Agriculture) and presentations to development partners;
  • Already in this phase identify and follow through in identifying potential synergies with the SFM, BIOFIN and ILDP projects
3

SGP Country Teams (or CPMUs) or SGP Implementing Partners should maintain and regularly update an SGP database that can generate a coherent global outlook on SGPs progress and performance.

Ensure updating of the list of SGP projects on the global SGP website: www.sgp.undp.org

4

Support SGP’s links to state and development partners’ programs

  • Invite other relevant government entities and provide time to the CPMU to present their development results from SGP grant initiatives and to assess possible linkages to nationally supported programs;
  • Identify potential synergies with the development/reform programs led by the MoEGNR with the SGP 6 and support SGP in initiating synergistic initiatives;
  • Formalize institutional and financing arrangements resulting from any positive discussions from an SGP 6 Terminal Workshop that could provide support for the replication and upscaling of the SGP initiatives. This could include an outcome of the Terminal Workshop where potential policies emanating from an SGP grant project leads to financing made available by public institutions to support these SGP initiatives. This should result in the drafting of a forward-looking plan of action for supporting community level interventions that are fully aligned with the rest of the UNDP CO programme as well as the priorities of the Government of Kazakhstan.
5

Clearly define the criteria in terms of the extent of innovation, that would be acceptable to for funding under SGP

6

Restructure the CPMU with (together with full time NC and driver) full time Program Associate and full time Finance and Administrative Associate.  Engage thematic experts and the gender expert for the whole duration.

7

Employ innovative methods of M&E (e.g., remote data collection), as well as third party monitoring

8

Future projects should enhance their focus on project selections using a geographically and thematically clustered approach as an overall approach, but also allowing for breaking into new locations/themes

  • By clustering them within a particular district, learning between grant projects can be more easily facilitated and global benefits would be more easily generated and credibly claimed by the SGP;
  • Similarly, thematic clusters could help join the efforts of the grantees in tackling certain thematic/sectoral barriers.
  • However, when well justified, there could be projects in new locations/themes to boost innovation
9

to have a more highlighted focus on innovation.

  • Potentially use innovation as one of the criteria for project selection;
  • Coordinate with UNDP Accelerator Labs.
1. Recommendation:

To improve the design of future SGP projects in Kazakhstan and other Upgraded Country Programmes (UCPs):

  • Prepare defined and budgeted activities to build strong institutional partnerships that lead to institutionalized project results. This would include activities such as meetings, workshops, field trips and awareness-raising material targeting ministries and other central bodies, akimats, and IOs.  While this did occur in the case of a number of SGP 6 projects, the IA (UNDP) or IP (UNOPS) need to take the lead on promoting institutionalization of positive project results in helping the Country Project Management Unit (CPMU) with links to the key ministries/governmental programs;
  • Allocate sufficient funds to support CPMU for its own capacity building, for Monitoring, Evaluation and Learning (MEL) and reporting and for the thematic experts’ guidance till the end of the projects;
  • Ensure that future SGP projects, notably those with a field office located remotely from a UNDP Country Office, have sufficient support from the CO, including sufficient travel budgets, qualified personnel to manage communications between the two offices; and procedures to be followed to ensure that ICMU participates in all programme meetings within UNDP and with key partners;
  • Ensure that UNDP project managers are kept informed of the SGP grants that are related to their own project portfolios and are actively seeking synergies between them. This should start with them reviewing SGP proposals at the final review stages;
  • Ensure better PRFs with SMART indicators;
  • Revise the reporting template for the grantees, including a Section on Sustainability;
  • Ensure Ministry of Agriculture representation on the NSC for SGP 7 in Kazakhstan.
Management Response: [Added: 2021/10/11]

Recommendations are generally accepted. The SGP-7 project document will incorporate the TE recommendations, particularly the budget will include financial resources (both admin and grants) for capacity development, strengthening partnerships, promote experience, and foster project institutional results. Also, the UNDP CO will continue to provide the necessary assistance to the SGP project in liaising with key ministries and partners, oversight and guiding the project on program, administrative and financial issues, ensuring SGP synergies with other UNDP projects and initiatives, sharing SGP experience.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. The project budget for SGP-7 includes sufficient resources (both admin and grant) for Monitoring & Evaluation, capacity development, as well as the attraction of thematic experts for the entire project cycle.
[Added: 2021/10/11]
SGP CMPU, UNOPS 2022/10 Initiated
1.2. The project budget for SGP-7 includes funds to ensure efficient work of the project in terms of communications and reporting to UNDP CO. The CPMU will continue participating in UNDP CO's program and unit meetings and key partners
[Added: 2021/10/11]
UNDP CO, SGP CMPU 2022/10 Initiated
1.3. SGP CPMU will inform the Energy and Environment Unit Head and Project Managers about the SGP activities at the program and unit meetings, seminars, and workshops, as well as share the grant project concepts for comments before the NSC review
[Added: 2021/10/11]
SGP CMPU 2024/12 Initiated
1.4. The PRF in the SGP-7 prodoc is formulated based on the SMART indicators
[Added: 2021/10/11]
SGP CMPU 2022/10 Initiated
1.5. The Project Manager will discuss with UNOPS revision of the reporting template for the grantees to add a Section on Sustainability before the grant competition process is initiated
[Added: 2021/10/11]
SGP CMPU 2023/03 Initiated
1.6. UNDP CO will assist the SGP CPMU to discuss and agree with the Ministry of Agriculture on the nomination to the NSC for SGP-7 upon the project approval by the GEF
[Added: 2021/10/11]
UNDP CO, SGP CMPU 2022/10 Initiated
2. Recommendation:

To improve implementation towards the conclusion of the SGP 6

  • Based on consultations, develop a concept note on the future of the MSLPAGs (Multi-stakeholder landscape advisory groups) and MSPDPs (Multi-sectoral landscape policy dialogue platforms), especially the mode of engagement with the public councils, but also more broadly, concrete actions that would support their continued functioning;
  • Enhance the current plan for the dissemination of the lessons learnt and case studies with thematic roundtables (especially with the Ministry of Agriculture) and presentations to development partners;
  • Already in this phase identify and follow through in identifying potential synergies with the SFM, BIOFIN and ILDP projects
Management Response: [Added: 2021/10/11]

Recommendations are partially accepted.  The format of the MSLPAGs and MSPDPs’ work will be discussed and formalized at the SGP-7 project implementation stage, as additional discussions are required with the MSLPAGs and MSPDPs’ participants. The SGP-7 project document has a special Output 2.1. Multi-stakeholder policy dialogue platforms strengthened for improved governance of target landscapes which will be focused on the MSLPAGs and MSPDPs’ work format and sustainability. The outreach materials produced by the project will be widely shared through SGP networks, and the project experience will be also presented to the MEGNR and MinAgriculture.

The synergies options with the UNDP SFM, BIOFIN, SLM and EE projects will be discussed and identified at the inception stage of the SGP-7 project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. SGP-7 project document Outcome 2: Participatory policy dialogue strengthened for landscape governance to enhance socio-ecological resilience/Output 2.1. Multi-stakeholder policy dialogue platforms strengthened for improved governance of target landscapes is focuses on the work of the MSLPAGs and MSPDPs (particularly, the mode of engagement with the public councils). The issue will be discussed at the initial stage of the SGP-7 project implementation through consultation process with participants and stakeholders.
[Added: 2021/10/11]
SGP CPMU 2023/04 Initiated
2.3. The synergies with SFM, BIOFIN and other UNDP CO projects will be identified and discussed at the inception stage of the SGP-7 project
[Added: 2021/10/11]
SGP CPMU, UNDP CO 2022/10 Initiated
2.2. The lessons learnt and case studies are finalised and will be placed in electronic version on the SGP website, shared through SGP networks and presented to the MEGNR and MinAgriculture in a format of overall analysis/best practices
[Added: 2021/10/11] [Last Updated: 2021/11/16]
SGP CPMU, UNDP CO 2021/10 Completed The lessons learned and case studies were finalized and placed in an electronic version on the SGP local website (http://gefsgp.kz/). The SGP-6 project results were presented to the MEGNR and Ministry of Agriculture at the project termination online workshop on 13 October 2021, as well as in the format of the overall analysis. History
3. Recommendation:

SGP Country Teams (or CPMUs) or SGP Implementing Partners should maintain and regularly update an SGP database that can generate a coherent global outlook on SGPs progress and performance.

Ensure updating of the list of SGP projects on the global SGP website: www.sgp.undp.org

Management Response: [Added: 2021/10/11]

Recommendations are accepted. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 The SGP CPMU will update the main information on the SGP6 projects on the global site before the project end.
[Added: 2021/10/11] [Last Updated: 2021/11/16]
SGP CPMU 2021/10 Completed The main information on the SGP6 projects was updated on the global SGP website (https://sgp.undp.org/spacial-itemid-projects-landing-page/spacial-itemid-project-search-results.html?view=allprojects). More detailed information is available for SGP CMPT ad UNOPS internal control in the DATABASE (http://176.61.146.92/intranet/Login.cfm?ReturnTo=admin%2Ecfm%3F) History
4. Recommendation:

Support SGP’s links to state and development partners’ programs

  • Invite other relevant government entities and provide time to the CPMU to present their development results from SGP grant initiatives and to assess possible linkages to nationally supported programs;
  • Identify potential synergies with the development/reform programs led by the MoEGNR with the SGP 6 and support SGP in initiating synergistic initiatives;
  • Formalize institutional and financing arrangements resulting from any positive discussions from an SGP 6 Terminal Workshop that could provide support for the replication and upscaling of the SGP initiatives. This could include an outcome of the Terminal Workshop where potential policies emanating from an SGP grant project leads to financing made available by public institutions to support these SGP initiatives. This should result in the drafting of a forward-looking plan of action for supporting community level interventions that are fully aligned with the rest of the UNDP CO programme as well as the priorities of the Government of Kazakhstan.
Management Response: [Added: 2021/10/11]

The recommendations are accepted. The UNDP CO will continue to support the SGP in the presentation and promotion of the SGP experience at the level of key ministries through representation at events, meetings, etc. activities of the SGP with focus ministries. The recommendations that will be expressed at the terminal seminar regarding possible options for promotion SGP experience, financial mechanisms, etc. will become the basis for further actions in the SGP-7 project within the replication and promotion component.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 At the initial stage of the SGP-7, the CPMU with the UNDP EE Unit will formulate a synergies plan to ensure SGP participation in the key ministries’ events. On the basis of this plan, further work of the project will be built to enhance synergy and advance experience.
[Added: 2021/10/11]
SGP CPMU, UNDP CO 2022/12 Initiated
4.2. The SGP-6 termination seminar recommendations will be recorded, and will be used for implementation of the SGP-7 Outcome 3. Strengthened capacities and systems for upscaling of successful community initiatives
[Added: 2021/10/11]
SGP CPMU 2022/10 Initiated
5. Recommendation:

Clearly define the criteria in terms of the extent of innovation, that would be acceptable to for funding under SGP

Management Response: [Added: 2021/10/11]

Recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 SGP NSC will define the innovation criteria for the grant projects before the grant competition is announced within SGP-7 project
[Added: 2021/10/11]
SGP NSC 2023/03 Initiated
6. Recommendation:

Restructure the CPMU with (together with full time NC and driver) full time Program Associate and full time Finance and Administrative Associate.  Engage thematic experts and the gender expert for the whole duration.

Management Response: [Added: 2021/10/11]

Recommendations are partially accepted. Taking into account the SGP-7 budget constraints, the project will have a three full-time staff (PM, PA and driver) and part-time gender and M&E expert.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1. The SGP-7 project document budget has funds for the full-time NC, Program Associate and driver. Monitoring& Evaluation expert as well as gender expert will be hired on ICA contract for the entire project period. Thematic experts may be attracted through the capacity building/monitoring grant.
[Added: 2021/10/11]
SGP CPMU, UNOPS 2022/10 Initiated
7. Recommendation:

Employ innovative methods of M&E (e.g., remote data collection), as well as third party monitoring

Management Response: [Added: 2021/10/11]

The recommendation is accepted. The project monitoring approach will be discussed with the SGP NSC at the inception phase of the SGP-7 with further possibility to include special monitoring activities into the CD grant.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7. 1. The SNC decision will be made on the monitoring approach at the inception phase of the SGP-7 project
[Added: 2021/10/11]
SGP NSC 2022/10 Initiated
8. Recommendation:

Future projects should enhance their focus on project selections using a geographically and thematically clustered approach as an overall approach, but also allowing for breaking into new locations/themes

  • By clustering them within a particular district, learning between grant projects can be more easily facilitated and global benefits would be more easily generated and credibly claimed by the SGP;
  • Similarly, thematic clusters could help join the efforts of the grantees in tackling certain thematic/sectoral barriers.
  • However, when well justified, there could be projects in new locations/themes to boost innovation
Management Response: [Added: 2021/10/11]

The recommendations are partially accepted. The SGP-7 project will continue to support thematic clusters, ensuring correlation to geographic locations when acceptable. The thematic clusters will be formed based on a variety of projects/approaches/technologies within it but without strict reference to a specific geographic zone (district, etc). Since the projects are conditioned by many factors like the NGOs’ and partners’ area of work, interests, willingness to implement particular technologies, approaches, etc. To expand the range of technologies and approaches within a specific thematic cluster, initiation of special grant competition for certain approaches may be considered and discussed with the NSC at the SGP-7 inception phase.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1. The SGP NSC will discuss, formulate and approve the thematic and geographic clusters approach at the inception phase of the SGP-7 project
[Added: 2021/10/11]
SGP NSC, CPMU 2022/10 Initiated
9. Recommendation:

to have a more highlighted focus on innovation.

  • Potentially use innovation as one of the criteria for project selection;
  • Coordinate with UNDP Accelerator Labs.
Management Response: [Added: 2021/10/11]

The recommendations are accepted. The SGP NSC will formulate the innovation approach before the grant competition is announced.

Also the CPMU will coordinate with the Accelerator Lab colleagues on the innovations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9. 1. The CPMU and the SGP NSC will define the innovation approach for the grant projects at the inception stage, set up the innovation criteria definition to be further used for the grant projects assessment.
[Added: 2021/10/11]
SGP NSC, CPMU 2023/03 Initiated
9.2. The CPMU will discuss the innovations approach with the UNDP Accelerator Lab at the SGP-7 inception phase.
[Added: 2021/10/11]
SGP CPMU, UNDP CO 2023/02 Initiated

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