Final Evaluation Community-oriented Policing Services (COPS)

Report Cover Image
Evaluation Plan:
2015-2022, Afghanistan
Evaluation Type:
Final Project
Planned End Date:
08/2022
Completion Date:
08/2022
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
30,000

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Title Final Evaluation Community-oriented Policing Services (COPS)
Atlas Project Number: 00120035
Evaluation Plan: 2015-2022, Afghanistan
Evaluation Type: Final Project
Status: Completed
Completion Date: 08/2022
Planned End Date: 08/2022
Management Response: Yes
Focus Area:
  • 1. Poverty
  • 2. Governance
  • 3. Others
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.1.1 Capacities developed across the whole of government to integrate the 2030 Agenda, the Paris Agreement and other international agreements in development plans and budgets, and to analyse progress towards the SDGs, using innovative and data-driven solutions
  • 2. Output 2.2.3 Capacities, functions and financing of rule of law and national human rights institutions and systems strengthened to expand access to justice and combat discrimination, with a focus on women and other marginalised groups
  • 3. Output 3.2.1 National capacities strengthened for reintegration, reconciliation, peaceful management of conflict and prevention of violent extremism in response to national policies and priorities
SDG Goal
  • Goal 16. Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels
  • Goal 17. Strengthen the means of implementation and revitalize the Global Partnership for Sustainable Development
SDG Target
  • 16.1 Significantly reduce all forms of violence and related death rates everywhere
  • 16.3 Promote the rule of law at the national and international levels and ensure equal access to justice for all
  • 17.18 By 2020, enhance capacity-building support to developing countries, including for least developed countries and small island developing States, to increase significantly the availability of high-quality, timely and reliable data disaggregated by income, gender, age, race, ethnicity, migratory status, disability, geographic location and other characteristics relevant in national contexts
Evaluation Budget(US $): 30,000
Source of Funding: Project Resources
Evaluation Expenditure(US $): 30,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
Andrei IOVU Consultant
GEF Evaluation: No
Key Stakeholders: Law and Order Trust Fund for Afghanistan
Countries: AFGHANISTAN
Lessons
Findings
Recommendations
1

To improve the project design, especially in the context of future interventions, annex to the ProDoc the Partner Capacity Assessment Tool and HACT Micro Assessment when the project employs the HACT modality. In the case of the COPS project, this was particularly relevant as the ProDoc indicated that the assessment of the MOIA capacities concluded that the institution was not able to meet the standards to undertake financial services.

2

. To improve the contingency planning during the project design. Conducting a comprehensive risk analysis could provide viable mitigation measures during the project implementation phase.

3

To elaborate an exit strategy from the beginning of the intervention. The project design should reflect the vision of how the results will be secured and what follow-up actions are expected from the authorities following the project's finalization. This aspect could improve sustainability and national ownership.

4

To improve implementation, enhance the planning and hands-on monitoring of the project implementation. Many of the staffing and recruitment challenges could have been addressed through better project oversight. Respectively, to tackle the recruitment challenge, UNDP has various modalities in place, such as sourcing people from other country offices to provide initial support to projects. Another recommendation to tackle this challenge is the prioritization of project staff recruitment at the operationalization/ inception phase of the project. Alternatively, when the project is continuously facing “double-hatting”, the project team could receive on-the-spot training that allows increasing capacities to take over the tasks or positions that remain vacant or the ones that were annulled/ cancelled.

5

To strengthen the risk management of interventions, especially in complex security contexts. This should represent a continuous exercise involving an adaptive management approach. The provisions of the UNDP Guidance Note “Managing Risks Across UNDP Programming and Operations” as well as other resources could help the project teams in better understating the 55 importance of risk management.

6

To prepare methodologies and guidance documentation for the monitoring practices at the project level to empower the project team to perform efficient M&E functions.

7

To assign a gender and LNOB focal point in the project team that will assure the mainstreaming of the respective aspects in the project activities and documents.

8

To improve the monitoring of the project reports’ quality. This recommendation concerns the quarterly, annual, and final project reports that were provided by the COPS project. Good quality reports improve the evaluation of the project and provide useful insight into the project implementation. Unfortunately, in the case of the COPS project, the reports contained mostly repetitive information that was formulated in a rather abstract manner which made the extraction of information for conducting the final evaluation challenging.

9

To collect data and report on the progress toward SDG achievement. The ProDoc indicated that the COPS project aimed to contribute to the achievement of SDG 16: Peace, Justice, and Strong Institutions.

Management Response Documents
1. Recommendation:

To improve the project design, especially in the context of future interventions, annex to the ProDoc the Partner Capacity Assessment Tool and HACT Micro Assessment when the project employs the HACT modality. In the case of the COPS project, this was particularly relevant as the ProDoc indicated that the assessment of the MOIA capacities concluded that the institution was not able to meet the standards to undertake financial services.

Management Response: [Added: 2022/11/17]

Agreed. No “Key Action(s)” required as the project has been foreclosed because of the sudden political shift in the country i.e., 15th August 2021.

Key Actions:

2. Recommendation:

. To improve the contingency planning during the project design. Conducting a comprehensive risk analysis could provide viable mitigation measures during the project implementation phase.

Management Response: [Added: 2022/11/17]

Agreed. The Country Office has established an Integrated Risk Management Unit (IRMU), which conducts comprehensive risk analysis for projects during design phase and follows up its implementation throughout the project life cycle.

Key Actions:

3. Recommendation:

To elaborate an exit strategy from the beginning of the intervention. The project design should reflect the vision of how the results will be secured and what follow-up actions are expected from the authorities following the project's finalization. This aspect could improve sustainability and national ownership.

Management Response: [Added: 2022/11/17]

Noted. However, sustainability of project results and exit strategy are an integral part of project development template.

Key Actions:

4. Recommendation:

To improve implementation, enhance the planning and hands-on monitoring of the project implementation. Many of the staffing and recruitment challenges could have been addressed through better project oversight. Respectively, to tackle the recruitment challenge, UNDP has various modalities in place, such as sourcing people from other country offices to provide initial support to projects. Another recommendation to tackle this challenge is the prioritization of project staff recruitment at the operationalization/ inception phase of the project. Alternatively, when the project is continuously facing “double-hatting”, the project team could receive on-the-spot training that allows increasing capacities to take over the tasks or positions that remain vacant or the ones that were annulled/ cancelled.

Management Response: [Added: 2022/11/17]

Noted. The Country Office has established a human resource pooling mechanism to tackle the capacity gap at the projects’ level.

Key Actions:

5. Recommendation:

To strengthen the risk management of interventions, especially in complex security contexts. This should represent a continuous exercise involving an adaptive management approach. The provisions of the UNDP Guidance Note “Managing Risks Across UNDP Programming and Operations” as well as other resources could help the project teams in better understating the 55 importance of risk management.

Management Response: [Added: 2022/11/17]

Agreed. The Country Office has established an Integrated Risk Management Unit (IRMU), which conducts comprehensive risk analyses for projects during design phase and follows up its implementation throughout the project life cycle.

Key Actions:

6. Recommendation:

To prepare methodologies and guidance documentation for the monitoring practices at the project level to empower the project team to perform efficient M&E functions.

Management Response: [Added: 2022/11/17]

: Noted. The CO has established a robust M&E system to assist projects in data collection, analysis and reporting in agile environment. Also, the CO has in place a M&E working group consisting of pooled human resources from across the board to maintain the M&E mechanism.

Key Actions:

7. Recommendation:

To assign a gender and LNOB focal point in the project team that will assure the mainstreaming of the respective aspects in the project activities and documents.

Management Response: [Added: 2022/11/17]

Noted. A senior national Gender Specialist was assigned to work with all MOIA related projects and ensure gender-sensitive project implementation and reporting.

Key Actions:

8. Recommendation:

To improve the monitoring of the project reports’ quality. This recommendation concerns the quarterly, annual, and final project reports that were provided by the COPS project. Good quality reports improve the evaluation of the project and provide useful insight into the project implementation. Unfortunately, in the case of the COPS project, the reports contained mostly repetitive information that was formulated in a rather abstract manner which made the extraction of information for conducting the final evaluation challenging.

Management Response: [Added: 2022/11/17]

Agreed. The reporting SOP has been designed, where each CO unit has a clear responsibility to ensure quality and timeliness of project reports.

Key Actions:

9. Recommendation:

To collect data and report on the progress toward SDG achievement. The ProDoc indicated that the COPS project aimed to contribute to the achievement of SDG 16: Peace, Justice, and Strong Institutions.

Management Response: [Added: 2022/11/17]

Agreed.

Key Actions:

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