Local Conservation Initiative (Vanuatu)

Report Cover Image
Evaluation Plan:
2008-2012, Fiji
Evaluation Type:
Project
Planned End Date:
03/2010
Completion Date:
05/2008
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
025

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Title Local Conservation Initiative (Vanuatu)
Atlas Project Number:
Evaluation Plan: 2008-2012, Fiji
Evaluation Type: Project
Status: Completed
Completion Date: 05/2008
Planned End Date: 03/2010
Management Response: Yes
Focus Area:
  • 1. Crisis Prevention & Recovery
  • 2. Environment & Sustainable Development
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. National and local governments and communities have the capacities to adapt to climate change and make inclusive and sustainable environment & energy decisions benefitting in particular under-served populations
Evaluation Budget(US $): 025
Source of Funding:
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Sam Sesega Team Leader
Sam Sesega Team Leader
Sam Sesega Team Leader
GEF Evaluation: Yes
Evaluation Type:
Focal Area: Biodiversity
Project Type: EA
GEF Phase: GEF-1
PIMS Number:
Key Stakeholders:
Countries: FIJI
Lessons
Findings
Recommendations
1 There is good understanding of community dynamics as reflected in the emphasis placed on the PLA exercises as providing the framework for adaptive management. There is also adequate flexibility within project management in responding to unforeseen community needs and new priorities. Be more selective in responses to new community priorities. Activities that are directly related to achieving project outcomes and objectives and clearly catalytic in impact should be facilitated.
2 There are some uncertainties within PCU as to the extent to which LCIP should be engaged in sustainable livelihood activities. LCIP should maintain a facilitating role in support of sustainable livelihood activities. Part of this role involves the engagement of other agencies and organizations as partners to provide technical support to community sustainable livelihood activities.
3 The VKS database on traditional resource management practices is not contributing to project design as was intended. This is partly due to late delivery of this output but more so due to late scheduling. Ideally it should have been designed to be completed by the end of Year 1. Complete the database as a capacity strengthening output for VKS but revise its contribution to project design for purposes of evaluation. Note as a lesson learned.
4 Several assumptions are unrealistic, and invalid. Some indicators are inappropriate and unrealistic. The logical relationship between several outcomes and activities are weak for a number of indicators. Review the LCIP logical framework to strengthen assumptions and indicators, as a matter of immediate priority.
5 PCU does not use the logframe sufficiently as a management tool. Encourage PCU to use the project logframe as a management tool. Ensure there is a clear understanding between PCU and UNDP that the logframe is the common basis for project monitoring in the future.
6 While community perceptions vary, in general, the use of tabu and other locally appropriate methods for resource management is motivated by economic self interest and sustainable livelihoods. The values assigned by communities to species and landscapes are principally economic and cultural in nature. And while there are individuals with stronger conservation ethic, they constitute a small minority. LCIP must redouble efforts to reinforce the primacy of biodiversity conservation as its objective amongst local communities. It must develop appreciation in local communities of the conservation value of endemic species and ecosystems as the basis for actions. This will mean continuing community awareness-raising activities, with a modified focus to highlight species and areas unique to Vanuatu that are of international significance and to promote appreciation of and pride in their protection. The use of more innovative ways, such as cultivating pride in endemic species as a basis for conservation action, must guide the identification of new activities for pursuing this objective.
7 Most tabu areas observed are under some degree of threat from poachers. In response, some communities and chiefs are proposing external endorsement either by LCIP or 'by-laws' or both to strengthen them. Others are fencing off areas. LCIP should look beyond the simple establishment of tabu areas for resource conservation. Tabu areas, especially large ones, must be managed more scientifically to ensure long term sustainability. The Department of Fisheries must be engaged to work with local communities with tabu areas to develop proper management plans. LCIP should continue to focus on strengthening local governance structures and participatory decision-making processes including the setting up of community conservation committees to support the management of tabu areas.
8 Any achievement in restoring populations of threatened species through the use of tabu will be short term, and subject to how effective communities or in some case, traditional chiefs, can control exploitation to sustainable levels once tabus are lifted. LCIP should look beyond the simple establishment of tabu areas for resource conservation. Tabu areas, especially large ones, must be managed more scientifically to ensure long term sustainability. The Department of Fisheries must be engaged to work with local communities with tabu areas to develop proper management plans. LCIP should continue to focus on strengthening local governance structures and participatory decision-making processes including the setting up of community conservation committees to support the management of tabu areas.
9 There is little value added for LCIP in the Green Hill botanical garden, but Green Hill has strategic importance in strengthening and sustaining the protection of the Nusumetu Conservation Area. LCIP should facilitate the Green Hill community to apply for GEF-SGP funding to support its ecotourism venture development and encouraging links to ecotourism services offered by the Nusumetu CA. LCIP should also encourage the involvement of the Vanuatu tourism agency to provide technical support as part of its exit strategy.
10 The Loanamilo community tree replanting activity is be better served by a closer association with the Forestry Department. LCIP's objective is largely achieved. LCIP should encourage and facilitate the engagement of the Forestry Department to provide technical support to the Luanamilo community. the community's trees replanting activity.
11 A review proposed for the logframe and indicators will have an impact on monitoring and data gathering methods. Revise the M & E methods to address any changes in the logframe.
12 Replication of LCIP lessons is not actively pursued with lessons learned only documented for dissemination at the end of the Project. Replication of LCIP approach should be actively encouraged in other local communities that are showing interest.
13 Some adjacent communities with significant areas of biodiversity conservation significance are showing interest. LCIP should explore interests from communities such as Inoula in Tanna for conservation area initiatives.
14 Cost effectiveness is actively pursued through cost-sharing, collaboration with other stakeholders, leveraging of project funds from other donors, and subcontracting to outside experts. Encourage greater cost-sharing and collaborative implementation with other government agencies and organizations . Leverage additional resources from donors for specific thematic areas or activities.
15 The capacity of PCU to effectively manage the project and coordinate the implementation of Outcome 2 is severely stretched as a result of heavy demands for project administration and management, reporting, and coordinating the implementation of Outcome 2. The M & E Adviser is resigning from the Project with effect sometime in May-June 2008 "PCU should recruit an additional project officer to assist with project administration and provide support for field officers, to free up the Project Coordinator to operate more strategically in managing the Project, focus on sustainability and on Outcome 2. The M&E Advisor position should be filled when the incumbent' imminent resignation eventuates. "
16 "PCU does not use the logframe as a management tool. PCU buy-in to the project logframe should be encouraged. It is hoped a revised logframe will bring this about
17 Project budget is disproportionately utilized with significant overspending in Outcome 1, and under-spending in Outcome 2. Review the Project budget and work plans to reallocate resources between outcomes, and to make adjustments for under-budgeting due to declining US dollar and increases in cost of local services. Review also workplan activities in light of results of the proposed logframe review and other activities recommended by this Evaluation report.
18 Timely transfer of funds have not been consistent due to a variety of reasons including changing financial reporting and budgeting requirements of UNDP, incomplete documentation, human error and others. UNDP should advise PCU well in advance of any impending changes in financial requirements. Maintain regular contact and good communications between PCU and UNDP. Provide appropriate training to PCU finance staff in UNDP and Vanuatu Department of Finance procedures, systems and other financial requirements.
19 Prospects for project sustainability are better at the community level than at the national and provincial level. LCIP should continue to forge partnerships with other national agencies dealing in resource management and provincial governments to engender their interest in community based resource management.
20 Sustainability of some community initiatives will be enhanced with alternative funding and support from other sources or agencies. a) LCIP should assist the Green Hill community in developing a GEF SGP proposal or ecotourism development, and encourage the engagement of the tourism agency to provide technical advice and support. b)LCIP should encourage the Forestry Department to assume responsibility for providing technical support for the Luanamilo replanting activity as part of its exit strategy. c)LCIP should assist with developing a GEF SGP proposal for the Gaua Reef Check teams, possibly in collaboration with the Gaua Bungalow association to satisfy SGP requirements, to provide logistical support and essential equipment.
21 Lack of capacity of VEU and provincial offices are a major concern. The planned VEU restructuring offers hope but is likely to be completed too late to be of assistance to sustaining LCIP. Encourage the planned review and restructuring of VEU to be brought forward and to be completed in early 2009. Encourage the immediate implementation of the results of this review. The sustainability strategy should promote the central role of VEU in a strengthened capacity, to ensuring the continuity of technical support to community initiatives, as well as the effective mainstreaming into sector plans of biodiversity conservation.
1. Recommendation: There is good understanding of community dynamics as reflected in the emphasis placed on the PLA exercises as providing the framework for adaptive management. There is also adequate flexibility within project management in responding to unforeseen community needs and new priorities. Be more selective in responses to new community priorities. Activities that are directly related to achieving project outcomes and objectives and clearly catalytic in impact should be facilitated.
Management Response: [Added: 2008/08/19]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Any new responses and activities selected should be aligned to the project objectives and outcomes which is biodiversity conservation (use Log-Frame).
[Added: 2008/08/19]
LCI PCU No due date No deadline established
2. Recommendation: There are some uncertainties within PCU as to the extent to which LCIP should be engaged in sustainable livelihood activities. LCIP should maintain a facilitating role in support of sustainable livelihood activities. Part of this role involves the engagement of other agencies and organizations as partners to provide technical support to community sustainable livelihood activities.
Management Response: [Added: 2008/08/19]

PCU staff and field staff have a common understanding that is in accord with policy described. Ie. There is no uncertainty. It is agreed that the project maintain a facilitating role in support of sustainable livelihood activities but does not directly commit GEF funds to directly meeting livelihood needs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue the present approach of not directly committing GEF funds to meeting livelihood needs but supporting communities with technical advice and brokering relationship with partners that can provide monetary or direct support for livlihood needs.
[Added: 2008/08/19]
LCI PCU, Field Officers No due date No deadline established
3. Recommendation: The VKS database on traditional resource management practices is not contributing to project design as was intended. This is partly due to late delivery of this output but more so due to late scheduling. Ideally it should have been designed to be completed by the end of Year 1. Complete the database as a capacity strengthening output for VKS but revise its contribution to project design for purposes of evaluation. Note as a lesson learned.
Management Response: [Added: 2008/08/19]

"Agreed - Database design is largely complete but the database remains separate and has not been integrated in the main VKS system. Ideally data entry is ongoing within the VKS, although this is now unlikely. While a stand alone database the information is vulnerable. No progress on contract in 2008. "

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Either agree on a three month timeframe of deliverable (programme & budget to be indicated) or withdraw the contract. In the later case knoweldge, equipment and information will be transfered to the project and PCU contract technical assistance to transfer data to a relational database. Santo Officer to advise on TA TOR requirements. Provide field officers a report on data available.
[Added: 2008/08/19]
LCI PCU, VKS, Santo Field Officer 2008/12 Overdue-Initiated
4. Recommendation: Several assumptions are unrealistic, and invalid. Some indicators are inappropriate and unrealistic. The logical relationship between several outcomes and activities are weak for a number of indicators. Review the LCIP logical framework to strengthen assumptions and indicators, as a matter of immediate priority.
Management Response: [Added: 2008/08/19]

The project team agree there are logistical weaknesses in the log frame developed in March 2007, and the weaknesses in the indicators have been described in periodic monitoring reports to UNDP. While the project staff use the log frame for planning, budgeting and reporting purposes, the impact monitoring indicators have limited utility to field staff. However, it is too late in the life of the project to usefully revise the log frame and monitoring indicators. There is nothing to be gained in establishing a new monitoring baseline in the final year of the project. The experience should be considered and documented as a lesson learned by both UNDP and the Environment Unit.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
An independent consultant will be tasked to document lessons learned through the LCI project log frame experiences. Strong emphasis is to be placed on identifying an impact monitoring framework that meets the more qualitative operational needs of field staff and provides relevance to national stakeholders while also meeting UNDP and GEF requirements.
[Added: 2008/08/19]
UNDP/PCU/ Consultant 2009/05 Overdue-Initiated Training to be conducted in association with November 2008 or May 2009 team meeting.
5. Recommendation: PCU does not use the logframe sufficiently as a management tool. Encourage PCU to use the project logframe as a management tool. Ensure there is a clear understanding between PCU and UNDP that the logframe is the common basis for project monitoring in the future.
Management Response: [Added: 2008/08/19]

The project team agree there are logistical weaknesses in the log frame developed in March 2007, and the weaknesses in the indicators have been described in periodic monitoring reports to UNDP. While the project staff use the log frame for planning, budgeting and reporting purposes, the impact monitoring indicators have limited utility to field staff. However, it is too late in the life of the project to usefully revise the log frame and monitoring indicators. There is nothing to be gained in establishing a new monitoring baseline in the final year of the project. The experience should be considered and documented as a lesson learned by both UNDP and the Environment Unit.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Consultant tasked with LFA review is also to train PCU and field staff on its use as an adaptive management tool.
[Added: 2008/08/19]
UNDP/PCU/ Consultant 2009/05 Overdue-Initiated Training to be conducted in association with November 2008 or May 2009 team meeting.
6. Recommendation: While community perceptions vary, in general, the use of tabu and other locally appropriate methods for resource management is motivated by economic self interest and sustainable livelihoods. The values assigned by communities to species and landscapes are principally economic and cultural in nature. And while there are individuals with stronger conservation ethic, they constitute a small minority. LCIP must redouble efforts to reinforce the primacy of biodiversity conservation as its objective amongst local communities. It must develop appreciation in local communities of the conservation value of endemic species and ecosystems as the basis for actions. This will mean continuing community awareness-raising activities, with a modified focus to highlight species and areas unique to Vanuatu that are of international significance and to promote appreciation of and pride in their protection. The use of more innovative ways, such as cultivating pride in endemic species as a basis for conservation action, must guide the identification of new activities for pursuing this objective.
Management Response: [Added: 2008/08/19]

The LCI has successfully raised awareness of the importance of community actions to protect and conserve their biodiversity. It is good to note the inclusiveness, open dialogue, and good information strategies employed at community level, which will be the key to achieving outcome level success. Innovative approaches such a social marketing has been used to further shift people's values, so that significant biodiversity is also valued.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Future awareness activities will capitalise on initial gains, and try to (i) place greater emphasis on biodiversity of international significance along side work on species of particular local interest (ii) biodiversity at ecosystem level as well as species and (iii) awareness through practical engagement in activities such as environmental monitoring and management activities. Use of a diversity of communications media will enable messages reach beyond demonstration communities. Additional emphasis will be placed on communicating to institutional stakeholders at island, Province and National level during the final year of the project.
[Added: 2008/08/19]
PCU/Field Officers No due date No deadline established On-going Review to be undertaken in November 2008
7. Recommendation: Most tabu areas observed are under some degree of threat from poachers. In response, some communities and chiefs are proposing external endorsement either by LCIP or 'by-laws' or both to strengthen them. Others are fencing off areas. LCIP should look beyond the simple establishment of tabu areas for resource conservation. Tabu areas, especially large ones, must be managed more scientifically to ensure long term sustainability. The Department of Fisheries must be engaged to work with local communities with tabu areas to develop proper management plans. LCIP should continue to focus on strengthening local governance structures and participatory decision-making processes including the setting up of community conservation committees to support the management of tabu areas.
Management Response: [Added: 2008/08/19]

The establishment of tabu areas is often far from simple. However, it is agreed that poaching is a clearly identified threat. Participating communities have actively requested support for improved management and enforcement through "by-laws"; training of community leaders (including committees where these are an appropriate governance mechanism) in environmental management, monitoring and planning processes; and non traditional means of informing people of their conservation activities. Experience in Vanuatu is that there is little benefit of setting up a committee unless there is strong local commitment, and that it is more effective for responses to address local governance structures already in place and local threats to biodiversity management.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue to meet local governance stregthening needs including consideration of "by-laws", enabling registration of community conservation areas, supporting community conservation committees that have been set up, and providing skills in environmental monitoring and planning; boundary marking at Nusumetu; support finalise procedures for registration of community conservation areas.
[Added: 2008/08/19]
PCU/Consultant/ Env Unit staff/ Forestry Department/ Fisheries Department / FSP 2009/05 Overdue-Initiated First stage report November 2008. Second stage work on by laws and registration of community conservation ares May 2009.
8. Recommendation: Any achievement in restoring populations of threatened species through the use of tabu will be short term, and subject to how effective communities or in some case, traditional chiefs, can control exploitation to sustainable levels once tabus are lifted. LCIP should look beyond the simple establishment of tabu areas for resource conservation. Tabu areas, especially large ones, must be managed more scientifically to ensure long term sustainability. The Department of Fisheries must be engaged to work with local communities with tabu areas to develop proper management plans. LCIP should continue to focus on strengthening local governance structures and participatory decision-making processes including the setting up of community conservation committees to support the management of tabu areas.
Management Response: [Added: 2008/08/19]

Tabu based initiatives should not be seen as inherently short term. LCI is supporting and interacting with a mixture of short, medium and long term tabu areas (> 30 years). However, effectiveness is contingent on local leaders' ability to enforce tabus and to view tabus as one tool within longer term resource management and biodiversity conservation strategies. (same actions as above)

Key Actions:

9. Recommendation: There is little value added for LCIP in the Green Hill botanical garden, but Green Hill has strategic importance in strengthening and sustaining the protection of the Nusumetu Conservation Area. LCIP should facilitate the Green Hill community to apply for GEF-SGP funding to support its ecotourism venture development and encouraging links to ecotourism services offered by the Nusumetu CA. LCIP should also encourage the involvement of the Vanuatu tourism agency to provide technical support as part of its exit strategy.
Management Response: [Added: 2008/08/19]

Agreed. Although it is noted that Green Hill already has close links with the Tanna Tourism Association, with Chief Jimmy serving as vice Chairman.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PCU to assit the Green Hill community (a) to more effectively use its direct links with Tourism agencies and (b) to provide assistance in preparing applications for funding support.
[Added: 2008/08/19]
Tanna Tourism Association / PCU / Field Officer 2008/11 Overdue-Initiated Support to Green Hill Botanic gardens to prepare 2 applications for assistance (SGP and NZ Aid).
10. Recommendation: The Loanamilo community tree replanting activity is be better served by a closer association with the Forestry Department. LCIP's objective is largely achieved. LCIP should encourage and facilitate the engagement of the Forestry Department to provide technical support to the Luanamilo community. the community's trees replanting activity.
Management Response: [Added: 2008/08/19]

It is believed the consultant only had exposure to one activity at Loanmillo - the tree planting and tabu forest area. It is agreed that the project encourages the Tanna Forestry Extension Officer to take on a leading role with this work. Similarly, the Agriculture Department field officers will be encouraged to continue to support the farming systems work started at Loanmillo. However it is believed the project still has a role to play in activities such as the proposed sustainable land use planning activity. Loanamillo is ideally situated on a main road to provide a demonstration site of integrated approaches to biodiversity management.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Tree planiting to be moved to Forestry Department and LCI to coordinate broader sustinable land use planning with other partners (Agriculture etc). - Activity 1.2
[Added: 2008/08/19]
Field Officers/Forestry Department/ Agriculture Department / UNDP-GEF Sustainable Land Management Project 2008/11 Overdue-Initiated Nov 2008. Ongoing demonstration activities in 2009.
11. Recommendation: A review proposed for the logframe and indicators will have an impact on monitoring and data gathering methods. Revise the M & E methods to address any changes in the logframe.
Management Response: [Added: 2008/08/19]

as per response to nr 4 above (Review the LCIP logical framework to strengthen assumptions and indicators, as a matter of immediate priority)

Key Actions:

12. Recommendation: Replication of LCIP lessons is not actively pursued with lessons learned only documented for dissemination at the end of the Project. Replication of LCIP approach should be actively encouraged in other local communities that are showing interest.
Management Response: [Added: 2008/08/19]

The first two years of the project was a period of lessons learnt. These lessons for formal replication are only becomming avaiable. Never-the-less there are already wide ranging examples of spontaneous replication activities by neighbouring communities and people who have participated in field visits and peer to peer exchanges.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue to provide an environment that enables spontaneous local replication activities. A communications strategy will include measures to increase opportunities for peer to peer exchange to encourage replication, and a DVD. The lessons learnt report at the end of the project will highlight more formal opportunities to replicate lessons learned at appropriate levels by a rnage of stakeholders. These lessons learnt are to be shared with communities and partners. Effort will increase to engage permanent Environment Unit staff in project activities to provide links for on-going extension service and support to community conservation activities.
[Added: 2008/08/19] [Last Updated: 2008/08/20]
PCU, field staff, Environment Unit staff, field officers on Tanna. 2009/06 Overdue-Initiated Communications strategy to be completed by Nov 08. Awareness activities by Sept 08. Lessons learned report mid 2009. Many on-going activities.
13. Recommendation: Some adjacent communities with significant areas of biodiversity conservation significance are showing interest. LCIP should explore interests from communities such as Inoula in Tanna for conservation area initiatives.
Management Response: [Added: 2008/08/19]

LCIP continues to provide regular resource management advice to interested communities, and additional assistance is dependent on the budget of project. (actions as above)

Key Actions:

14. Recommendation: Cost effectiveness is actively pursued through cost-sharing, collaboration with other stakeholders, leveraging of project funds from other donors, and subcontracting to outside experts. Encourage greater cost-sharing and collaborative implementation with other government agencies and organizations . Leverage additional resources from donors for specific thematic areas or activities.
Management Response: [Added: 2008/08/19]

Agreed-The project is working in partnership with NGOs and govt. organisations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project is to be aware of the thematic areas that are to be directed to other donors for small scale funding. LCIP to work with UNDP and Govt. to secure CBD funding for protected areas programme.
[Added: 2008/08/20]
PCU/Biodiversity Officer No due date No deadline established CBD PAs funding Oct 08. Otherwise ongoing.
15. Recommendation: The capacity of PCU to effectively manage the project and coordinate the implementation of Outcome 2 is severely stretched as a result of heavy demands for project administration and management, reporting, and coordinating the implementation of Outcome 2. The M & E Adviser is resigning from the Project with effect sometime in May-June 2008 "PCU should recruit an additional project officer to assist with project administration and provide support for field officers, to free up the Project Coordinator to operate more strategically in managing the Project, focus on sustainability and on Outcome 2. The M&E Advisor position should be filled when the incumbent' imminent resignation eventuates. "
Management Response: [Added: 2008/08/20]

Agreed, however funds to be sourced from existing budget of project management.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
An additional full time staff person to be employed within the PCU. A replacement M&E coordinator to be recruited on a consultancy basis for outcome 3.
[Added: 2008/08/20]
2008/08 Overdue-Initiated Recruitment process has commenced.
16. Recommendation: "PCU does not use the logframe as a management tool. PCU buy-in to the project logframe should be encouraged. It is hoped a revised logframe will bring this about
Management Response: [Added: 2008/08/20]

Agreed, the revised Logframe indictors and tragets have been trialed and are not considered very useful for field and PCU staff. (see action nr 4)

Key Actions:

17. Recommendation: Project budget is disproportionately utilized with significant overspending in Outcome 1, and under-spending in Outcome 2. Review the Project budget and work plans to reallocate resources between outcomes, and to make adjustments for under-budgeting due to declining US dollar and increases in cost of local services. Review also workplan activities in light of results of the proposed logframe review and other activities recommended by this Evaluation report.
Management Response: [Added: 2008/08/20]

Agreed - the budget is revised on a six monthly basis by the project team

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6 Monthly team meeting should look at incorporating specific future activities from MTR recommendations and revised workplan and budget for 2008 to be provided to UNDP. 2009 workplan & budget to be provided to UNDP December 2008.
[Added: 2008/08/20]
PCU 2008/08 Overdue-Initiated Mid-June revised workplan & budget for 2008 to be provided by UNDP.
18. Recommendation: Timely transfer of funds have not been consistent due to a variety of reasons including changing financial reporting and budgeting requirements of UNDP, incomplete documentation, human error and others. UNDP should advise PCU well in advance of any impending changes in financial requirements. Maintain regular contact and good communications between PCU and UNDP. Provide appropriate training to PCU finance staff in UNDP and Vanuatu Department of Finance procedures, systems and other financial requirements.
Management Response: [Added: 2008/08/20]

Agreed - Efficient and timely funds transfers require good communication and mutual understanding between UNDP Regional Office and the PCU.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
LCI staff to attend UNDP project management and financial training in May 2008. Project Finance officer to continue to communicate regularly with both the Vanutau Department of Finance and UNDP. Project Finance officer to be provided continous on-job training. PCU cash requests will allow for 4 to 6 weeks of anticipated expenditure beyond the end of a quarter. PCU will forward cash requests when cash held approaches 1.5 million Vatu ( 4 to 6 weeks expenditure).
[Added: 2008/08/20]
UNDP/PCU/ Vanuatu Department of Finance No due date No deadline established
19. Recommendation: Prospects for project sustainability are better at the community level than at the national and provincial level. LCIP should continue to forge partnerships with other national agencies dealing in resource management and provincial governments to engender their interest in community based resource management.
Management Response: [Added: 2008/08/20]

Agreed- the project already has effective partnerships at community level but this is lacking at the national level

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Include in revised workplan the responsibilities that indicate partners that the project will work with. Team to continue to work through national bodies and governments to transfer lessons learnt on community based resources management (e.g. community protected areas to inform relevant policies); Project to continue implementation work with NGOs and Govt. organisations on specific activities as per workplan
[Added: 2008/08/20]
Project Coordinator and field staff. No due date No deadline established Mostly on-going. Review Gaua and Vila committees at end of 2008. Communication strategy to be complete Nov 2008.
20. Recommendation: Sustainability of some community initiatives will be enhanced with alternative funding and support from other sources or agencies. a) LCIP should assist the Green Hill community in developing a GEF SGP proposal or ecotourism development, and encourage the engagement of the tourism agency to provide technical advice and support. b)LCIP should encourage the Forestry Department to assume responsibility for providing technical support for the Luanamilo replanting activity as part of its exit strategy. c)LCIP should assist with developing a GEF SGP proposal for the Gaua Reef Check teams, possibly in collaboration with the Gaua Bungalow association to satisfy SGP requirements, to provide logistical support and essential equipment.
Management Response: [Added: 2008/08/20]

a) see nr 9, also actions b) see nr 10, also actions c) LCI has received requests from Gaua for support to help the Reef Check teams to acquire additional diving equipment and a boat. The latter may not be possible.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
c) LCI to assist the Gaua Reef Check teams to form a local association and to develop direct links with the Fisheries Department. Where appropriate to assist with donor applications for support funding. d) 2009 workplan to focus on consolidating gains at the community level, encouraging replication and sustainability.
[Added: 2008/08/20]
PCU/Field officer/ Fisheries Department / Reef Check 2008/12 Overdue-Initiated c) ongoing - to be reviewed in November 08 d) mid December.
21. Recommendation: Lack of capacity of VEU and provincial offices are a major concern. The planned VEU restructuring offers hope but is likely to be completed too late to be of assistance to sustaining LCIP. Encourage the planned review and restructuring of VEU to be brought forward and to be completed in early 2009. Encourage the immediate implementation of the results of this review. The sustainability strategy should promote the central role of VEU in a strengthened capacity, to ensuring the continuity of technical support to community initiatives, as well as the effective mainstreaming into sector plans of biodiversity conservation.
Management Response: [Added: 2008/08/20]

During 2007 and 2008 LCI made representations to appropriate officials on the VEU capacity and staffing situation. Given Government budget and planning procedures it is now late to make significant changes for introduction in 2009.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project to engage the Environment Unit's Biodiversity Officer & other appropriate staff in field activities and activities under outcome 2. Project to also maintain close working links with other agencies and communities so as to not be fully reliant on the Vanuatu environment Unit for ongoing support to community conservation initiatives.
[Added: 2008/08/20]
PCU/ Department of Environment/Departments of Forestry, Fisheries, Agriculture, Lands No due date No deadline established On-going - to be reviewd in November

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