Local governance systems and capacity strengthened with increased participation of women.

Report Cover Image
Evaluation Plan:
2008-2013, Bhutan
Evaluation Type:
Outcome
Planned End Date:
12/2010
Completion Date:
12/2010
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
60,000

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Download document Outcome Eval_Joint Annual Review of the Local Governance Support.pdf report English 693.19 KB Posted 1431
Title Local governance systems and capacity strengthened with increased participation of women.
Atlas Project Number:
Evaluation Plan: 2008-2013, Bhutan
Evaluation Type: Outcome
Status: Completed
Completion Date: 12/2010
Planned End Date: 12/2010
Management Response: Yes
Focus Area:
  • 1. Democratic Governance
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. National, regional and local levels of governance expand their capacities to reduce conflict and manage the equitable delivery of public services
  • 2. Local governance systems and capacity strengthened with increased participation of women.
Evaluation Budget(US $): 60,000
Source of Funding:
Joint Programme: No
Joint Evaluation: Yes
  • Joint with UNDP, UNCDF, DANIDA
Evaluation Team members:
Name Title Email Nationality
Team Leader
GEF Evaluation: No
Key Stakeholders: MoF, MoIC, RAA, BICMA, ACC, MoHCA, OAG, DYT/GYTs, CSOs, Media
Countries: BHUTAN
Lessons
Findings
Recommendations
1 Support the increased need for disaggregated data and information to advance the Government?s commitment to the agenda of gender mainstreaming, among others, given the current lack of national expertise and resources.
2 Develop a clear strategy for capacity development of local governments and encourage local governments to identify their own training needs, based on their own assessments, and then to seek ways of satisfying this demand.
3 Deepen fiscal decentralization by further refining the system and increasing understanding of the real purpose of the 20 percent Local Government Annual Grant intended to be used in supporting unplanned priorities.
4 Ensure future trainings become more demand-driven so that they address the considerable variation in the service delivery capacities of different local governments and foster a greater degree of local ownership.
5 Strengthen financial planning, budgeting, procurement, budget execution, monitoring, internal control framework to ensure better financial management performance and stronger downward, upward and horizontal accountability.
6 Devise innovative ways, including a systematic civic education programme, to address the continuing limited understanding of democratic principles and values in the country through advocacy and awareness programmes.
7 Further develop collaboration and partnership with the mass media as very strong change agents.
8 Reform tax assignments allocated to each level and type of local government to reduce dependence on Annual Grant.
1. Recommendation: Support the increased need for disaggregated data and information to advance the Government?s commitment to the agenda of gender mainstreaming, among others, given the current lack of national expertise and resources.
Management Response: [Added: 2011/04/18]

A gender checklist was used to analyse the annual work plans developed as a preliminary tool to ensure gender inclusive planning in the programmes developed. Moreover indicators for progress and targets will now be provided based on disaggregated data of the beneficiaries of the support. The objective being to consciously support gender inclusive interventions under the democratic governance support provided to the government.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Gender checklist for annual workplans used and this will be further developed to be made into a more practical and focused tool for programme planning
[Added: 2011/04/18] [Last Updated: 2011/09/14]
UNDP 2011/12 Completed Gender checklist used for the AWP. Gender checklist also added to the local development planning and budgeting manual.
Disaggregated data to be provided by implementing partners as part of the physical reports
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2011/12 Completed Where relevant, data provided by implementing partners in the SPRs.
2. Recommendation: Develop a clear strategy for capacity development of local governments and encourage local governments to identify their own training needs, based on their own assessments, and then to seek ways of satisfying this demand.
Management Response: [Added: 2011/04/18]

The draft Capacity Development strategy has been developed under the current ongoing Local Governance Support Programme (LGSP) and endorsed by the LGSP national steering committee meeting. The Department of Local Governance within the government will now initiate steps to ensure the strategy is implemented under the present local government support and other programmes providing capacity development at local levels. Efforts will be made to implement new concepts like the local level associations to create room for dialogue and demand for better accountability from local levels.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Strategy for Capacity Development developed and endorsed.
[Added: 2011/04/18] [Last Updated: 2011/09/14]
UNDP, UNCDP 2011/12 Completed LG CD strategy endorsed by the LGSP Project Steering Committee in February 2011.
Implementation of the recommendations from the Strategy under the LGSP and other interventions at local levels. The LGSP and JSP will implement the strategy to to develop local government capacities in local development planning and prioritization and in mainstreaming climate and environment issues to build capacity of local governments in these areas.
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP, UNCDF 2011/12 Completed DLG, MoHCA advised by the GNH Secretariat committee to go ahead with the implementation of the CD Strategy. MoHCA responsible for LGs therefore endorsement/approval from the GNH Secretariat for the strategy not mandatory. Climate resilience grants has been rolled out to four pilot local governments.
Revise and update of the Local Development Planning Manual
[Added: 2011/04/18] [Last Updated: 2012/12/20]
UNDP 2012/12 Completed Planned. Next annual programme cycle (2012) planned so it will be implemented under the 11th FYP ( 2013)
3. Recommendation: Deepen fiscal decentralization by further refining the system and increasing understanding of the real purpose of the 20 percent Local Government Annual Grant intended to be used in supporting unplanned priorities.
Management Response: [Added: 2011/04/18]

Currently the LGSP providing support to fiscal decentralization has been promoting for additional sensitization and awareness among the public on the purpose of the decentralized 20 percent capital annual grants. The government has also said local levels putting forward proposals that do not fall within the 10 th Five Year Plan budgets are approved. Nonetheless, budget restraints at local levels challenge local governments effectively using the discretionary grants for need based local development plans.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Further capacity development support provided under the LGSP to strengthen capacities of local levels to utilize the 20 percent discretionary grant in an effective manner for local developments. Climate change adaptation top-up grants will also be applied through this system.
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP, UNCDF 2011/12 Completed Capacity Development Grant mechanism with budget code developed. The pilot grant will be implemented under the LGSP and JSP. This CD pilot will support LGs to develop demand driven CD needs along side the CC adaptation grants which will build their capacities to effectively utilized their annual discretionary budgets.
Support to sensitization and awareness activities on the capital annual grants and the governments fiscal decentralization policy to local levels using the local media like radio and advocacy materials like brochures
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2011/12 Completed Annual grant guideline training and awareness to the 20 districts has been completed.
Support to the national policy by strengthening capacities and awareness on fiscal decentralization.
[Added: 2011/04/18] [Last Updated: 2011/09/14]
UNDP, UNCDF 2011/06 Completed Capacity development of MoF official in fiscal decentralization completed.
4. Recommendation: Ensure future trainings become more demand-driven so that they address the considerable variation in the service delivery capacities of different local governments and foster a greater degree of local ownership.
Management Response: [Added: 2011/04/18]

The Local Development Division from the government has compiled the Local Development Planning Manual (LDPM) that will support the capacity development of the local levels to use a more results based approach in local development planning and prioritsation. TOT?s have been trained from the private sector to outsource capacity development so local levels can increasingly demand their own capacity development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Results Based Management training provided to all 20 districts and 205 blocks in the country under the LGSP
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2011/12 Completed RBM training provided to planning officer and gewog administrative officers in all 20 districts and 205 gewogs.
Planning and prioritization of capacity development training provided using the integrated capacity building plan curriculum (ICBP)
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2011/12 Completed ICBP curriculum used for the RBM trainings.
5. Recommendation: Strengthen financial planning, budgeting, procurement, budget execution, monitoring, internal control framework to ensure better financial management performance and stronger downward, upward and horizontal accountability.
Management Response: [Added: 2011/04/18]

The LDMP publication and capacity development trainings for local levels to use the manual as a planning and budgeting tool, the development of the Public Expenditure Management system by the Department of Public Accounts; and the Planning and Monitoring Sytesm (PlaMS) developed by GNHC in consultation with all sectors and LGs is being made fully operational to strengthen the financial and physical performance and stronger participatory processes and decision making under the decentralization policy of the government.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
LDPM published and shared with all 20 districts and 205 blocks
[Added: 2011/04/18] [Last Updated: 2011/09/14]
UNDP, UNCDF 2011/06 Completed DLG has completed the publication of the LDPM. The electronic copies of the LDPM also available online.
Capacity development in participatory and facilitation skills provided to local levels for decision making in planning and prioritization
[Added: 2011/04/18] [Last Updated: 2012/12/27]
UNDP, UNCDF 2012/12 Completed All 205 blocks gups, mangmis and tshogpas trained in RBM by the gewog administrative officers trained using the TOT approach including facilitation skills, planning and prioritization using the SWOT methodology
Capacity development on PlaMS, PEMs and LDMP provided to local levels
[Added: 2011/04/18] [Last Updated: 2012/12/27]
UNDP, UNCDF 2012/12 Completed All 205 blocks local functionaries elected were trained on PlaMs and PEMs related to the local development plans and budgets following the elections.
6. Recommendation: Devise innovative ways, including a systematic civic education programme, to address the continuing limited understanding of democratic principles and values in the country through advocacy and awareness programmes.
Management Response: [Added: 2011/04/18]

Civic participation in the new democratic system is still in a very nascent stage. UNDP actively supports the only CSO with a mandate to work on democratic principles through advocacy and awareness programs; the Bhutan Centre for Media and Democracy (BCMD). The Centre works with a cross section in society to enhance critical thinking skills as the foundation for a more vibrant public space in the newly founded Bhutanese democracy. BCMD organized regular forums on public space and how to give people a voice in a hierarchical society, promoting quality media, building critical thinking skills among media users, as well as research and educational activities on media and democracy for a cross-section in society. As last year?s activities concentrated mostly on Thimphu, BCMD will make effort to better engage the more rural society in their activities. Recently, the Department of Information and Media (DoIM), has started to develop media clubs in schools, for students to develop a conceptual understanding of the media that will involve both critical reception of information as well as voicing their issues and concerns through media.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Strengthened awareness on access to information through workshops and seminars across different stakeholders in society
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2012/06 Completed Workshops held for local government officials, teachers, CSOs and journalists.
Expanded public discourse through development of resources books, library and web portal on democracy
[Added: 2011/04/18] [Last Updated: 2013/03/27]
UNDP 2012/06 Completed Resources produced as part of the BCMD project which ended in June 2012.
Capacity development of media stakeholders to promote democratic values, through conference and workshops on news reporting and nonfiction writing
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2012/06 Completed Series of workshop on democratic values involving media stakeholders conducted.
7. Recommendation: Further develop collaboration and partnership with the mass media as very strong change agents.
Management Response: [Added: 2011/04/18]

Democracy also rests upon the existence of information media that can educate and continue to inform the public. Although Bhutan?s information and communication space has expanded over the last years, it still requires further strengthening and professionalization. The Department of Information and Media (DOIM), responsible for content and strategy development of all forms of media, has organized a number of short?term trainings and seminars on media and democracy for various media houses. With UNDP support, DoIM has executed the Media Development Indicator Assessment, to assess the media and communications environment against internationally accepted standards and principles. Based on the assessment, DoIM will develop a strategic framework, identifying media interventions for RGoB, media organizations and CSOs in order to jointly support Bhutan?s media development to nurture and create democratic space. National regulatory policies and frameworks will be put in place to strengthen the environment in which the media must grow and ensure self-regulation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development of a strategic framework for national media stakeholders.
[Added: 2011/04/18] [Last Updated: 2011/09/14]
UNDP 2011/06 Completed
Media professionals trained (men/women) and sensitized on the role and impact of media
[Added: 2011/04/18] [Last Updated: 2012/04/16]
UNDP 2011/12 Completed Part of ongoing support to DOIM.
Consultative stakeholder workshops to discuss the updated media policy, as well as new rules and regulations for media development.
[Added: 2011/04/18] [Last Updated: 2011/09/14]
UNDP 2011/06 Completed
8. Recommendation: Reform tax assignments allocated to each level and type of local government to reduce dependence on Annual Grant.
Management Response: [Added: 2011/04/18]

The government has ensured that this will be a priority for the next phase of local governance support starting 2014.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Next UNDAF cycle planning of outcomes and outputs
[Added: 2011/04/18] [Last Updated: 2013/12/15]
UNCT 2014/12 Overdue-Initiated Revenue reform to be supported under One Programme

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