Evaluation of the Third Global Cooperation Framework

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Evaluation Plan:
2004-2008, Independent Evaluation Office
Evaluation Type:
Global Programme
Planned End Date:
09/2008
Completion Date:
09/2008
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
250,000

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Title Evaluation of the Third Global Cooperation Framework
Atlas Project Number:
Evaluation Plan: 2004-2008, Independent Evaluation Office
Evaluation Type: Global Programme
Status: Completed
Completion Date: 09/2008
Planned End Date: 09/2008
Management Response: Yes
Focus Area:
  • 1. Poverty and MDG
  • 2. Democratic Governance
  • 3. Crisis Prevention & Recovery
  • 4. Environment & Sustainable Development
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): 250,000
Source of Funding:
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Team Leader
GEF Evaluation: No
Key Stakeholders:
Location of Evaluation: Global
Countries: GLOBAL
Lessons
Findings
Recommendations
1 Evaluation recommendation 1: UNDP should formulate a new global programme that clearly sets out its global role, development goals, a strategic focus and a corresponding results framework.
2 Evaluation recommendation 2: UNDP should develop improved corporate strategy and delivery mechanisms so that the new global programme can better support the achievement of results at the country level.
3 Evaluation recommendation 3: The new global programme should have an explicit strategy to partner systematically with other United Nations organizations and development institutions in order to contribute to development policy debates and approaches that are critical to programme countries for the achievement of their development goals.
4 Evaluation recommendation 4: UNDP should establish a management system for the new global programme which ensures results orientation and accountability through centralized management and compliance with standard UNDP programming requirements.
5 Evaluation recommendation 5: UNDP should institutionalize mechanisms to ensure corporate oversight and ownership of the global programme.
1. Recommendation: Evaluation recommendation 1: UNDP should formulate a new global programme that clearly sets out its global role, development goals, a strategic focus and a corresponding results framework.
Management Response: [Added: 2008/09/21] [Last Updated: 2012/01/30]

This was achieved when the Global Programme 2009-2011 (DP/GP/2) was approved by the Exeuctive Board at its Second Regular Session in 2008.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Long-term agreement (LTA) and a new fuctional framework for policy advisors that details global/regional roles and responsibilities and knowledge management and quality assurance functions to further connect to the coutnry offices.
[Added: 2009/03/22] [Last Updated: 2012/04/27]
BDP DIR 2011/12 Overdue-Initiated A quality assurance procedure was approved by the Operations Group and is now included in the UNDP POPP. A Knowledge Management Strategy was designed and approved by internal UNDP oversight bodies (ICT Board, RBM Board). Full implementation awaits funding decisions. One challenge remains the finalization of long-term agreements with Regional Bureaux. Working arrangements are established and the results of the structural review might make LTAs between BDP and RBx no longer valid. Updated April 18, 2011. Feb.16, 2010: Over 80% of Practice Leaders deployed to Regional Centres. Long-term agreements were signed with only two out of five RBx. KM Strategy approved by Operations Group and BSB resources allocated. Teamworks prototype established. Update as of May 2012: The introduction of the UNDP ABP and corresponding unit Integrated Workplans has made LTAs between BDP and RBx no longer necessary. The achievements in the area of Knowledge Management are document in the Mid-Term Review of the Global Programme.
1.3 Service delivery areas defined.
[Added: 2009/03/22] [Last Updated: 2011/04/18]
BDP DIR 2011/04 Completed Service areas have been defined and actions are underway to develop improved corporate strategies and delivery mechanisms so the GPIV can better support results at the CO level (see recommendation two). Feb. 16, 2010: Service Delivery areas defined by all BDP groups and integrated in Teamworks. The shift from a Teamworks prototype to production to organization-wide implementation requires a culture shift and the correct incentives. This is being undertaken in 2010. April 18, 2011: KM leading BDP in SDM 2.0.
1.5 Communities of practice, cross-practice work and development of more focused, dynamic sub-communities under new knowledge management platform, Teamworks.
[Added: 2009/03/22] [Last Updated: 2012/04/27]
BDP-KM and BDP Dir. No due date No deadline established A Knowledge Management strategy was designed and approved by internal UNDP overisght bodies (ICT Board, RBM Board). The implemenation of the KM Strategy and establishment of Teamworks awaits key funding decisions from UNDP Operations Group. Feb.16, 2010: The Operations Group approved the KM strategy, BSB resources committed for a multi-year period and Teamworks prototype developed. Services spaces defined and continue to be populated. April 18, 2011: Teamworks prototype was launched and service delivery platforms defeind for all groups. SDM 2.0 is under implementation. Update as of May 2012: Teamworks anchors UNDP KM strategy. BDP Directorate has invested in cross-practice team, better aligning incentives to do more cross-practice work.
1.4 Cross-practice incentives: Revised project approval process to ensure cross-practice representation and broader participation; criteria for annual workplanning; individual performance assessment; quality assurance for products and publications; funds set aside for cross-practice work.
[Added: 2009/03/22] [Last Updated: 2010/02/22]
BDP-All Groups 2009/06 Completed Revised project approval process completed. Quality assurance procedure approved by Operations Group and included in the POPP. Criteria for annual workplanning established and implemented for Global Programme resource allocation in 2009. February 16, 2010: BDP-BCPR workshop held on Janaury 15, 2010 after extensive joint planning and cross-practice work. BDP multi-year allocation of Global Programme resources included criteria that cross-practice work be undertaken as an incentive. The IWP for 2010 will be explicit about including more cross practice work. PACs recognized by OSG to have broad participation and senior level support; 2009 and 2010/2011 workplanning criteria clearly defined by Director.
2. Recommendation: Evaluation recommendation 2: UNDP should develop improved corporate strategy and delivery mechanisms so that the new global programme can better support the achievement of results at the country level.
Management Response: [Added: 2008/09/21]

Service areas have been defined and a functional framework established, with Practice Leaders deployed to all Regional Service Centres. Knowledge sharing functions will be more explicitly built into the work of policy advisors and embedded in business processes throughout 2009, ensuring connections to country level and global experiences and expertise are more pronounced. Finalizing Long Term Agreements with Regional Bureaux and the implmentation of the new regionalization structure allows a more integrated way of supporting corporate, regional and country level needs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development of Long Term agreements with Regional Bureaux.
[Added: 2009/03/22] [Last Updated: 2011/04/18]
BDP-DIR, HR 2011/12 No Longer Applicable LTA expected to be signed with all RBx by mid-2009. Feb. 16,2010: LTAs signed with only two out of five RBx and over 80% of Practice Leaders in station. April 18, 2011: The results and implementation of the Structural review could make LTAs with RBx no longer necesssary.
Revised corporate knowledge-management road map/ strategy, including Teamworks platform.
[Added: 2009/03/22] [Last Updated: 2010/02/16]
BDP-KM 2009/12 Completed Knowledge management strategy approved by internal UNDP oversight bodies (ICT Board, RBM Board). The full implementation is conditional on funding being made available. Feb.16, 2010: KM Strategy approved by the Operations Group. BSB allocated for multi-year period and TW prototype established.
3. Recommendation: Evaluation recommendation 3: The new global programme should have an explicit strategy to partner systematically with other United Nations organizations and development institutions in order to contribute to development policy debates and approaches that are critical to programme countries for the achievement of their development goals.
Management Response: [Added: 2008/09/21]

The Global Programme engages partners through global initiatives to both influence policy as well as to directly benefit programme countries at the national level. These partnerships have spanned a range of actors and contributed intellectual and financial resources. To this end, standard memoranda of understanding with United Nations organizations are being established in cooperation with the Partnership Bureau. BDP is a member of a committee that reviews all partnership memoranda of understanding, providing an opportunity to look at the corporate picture strategically and ensure coherence.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development of United Nations memorandum of understanding.
[Added: 2009/03/22] [Last Updated: 2011/04/18]
BDP-All Groups No due date No deadline established BDP is a member of a committee that reviews all partnership memoranda of understanding. MOUs were approved with UNCTAD, UNODC, UNDEF. An MOU with UNOPS is expected to be finalized by the end of 2009. Feb. 16, 2010: As part of the PB convened Partnerships Review Group, BDP reviewed and commented on over ten MOUs with other UN Agencies in 2009, with the objective of identifying areas of synergy. April 18, 2011: BDP actively particiapted in the UNDP Partnership Review Group and regularly defines the substantive content of MOUS with UN parnters and the private sector. The PRG numbers are with the PB. The PB also has revised a new partnership strategy for UNDP. BDP participates in the drafting of a 'Strategic Positioing Paper' which could mitigate the need for a macro-partnership strategy.
Guidance, for advisers and practices, to partnership within the service delivery platforms.
[Added: 2009/03/22] [Last Updated: 2012/04/27]
BDP Dir, KM 2011/12 Completed The KM Strategy was approved by internal oversight bodies. The implementation of Teamworks is conditional on funding being available. In the interim, practices will continue to strengthen existing partnerships with UN agencies through existing activities, such as the work of elections, IPC-IG, EEG and HIV/AIDS-GFATM. Feb.16, 2010: Teamworks prototype established and multi-agency platform developed. MOU with UNV signed. Other UN agencies and partners are interested in partnerships with Teamworks, such as UNRISD, ECA etc. April 18, 2011: The KM team is designing SDM 2.0 to strengthen the policy advisory function in the organization. Update as of May 2012: All groups continue to develop partnerships, such as recently revised MOU between UNDP and OHCHR; UNDP and the PSU etc. Examples of multiple. Teamworks provides the framework for systematically defining UNDP's policy advisory services.
Strategy with supporting mechanisms, being developed on BDP cooperation with the Special UNit for South-South Cooperation (SU-SSC).
[Added: 2009/03/22] [Last Updated: 2012/04/27]
BDP Poverty Group leads a task team. 2011/12 Overdue-Initiated Feb. 16, 2010: South-South Strategy prepared, submitted to GP Advisory Committee for review and shard with Management Group. The Strategy requires an organization-wide approach to better integrate south-south solutions in programming and operations. APril 18, 2011: No update. This actions requires attention of the UNDP OG and SM to gain organizational traction. Update as of May 2012: All BDP Groups engage in south-south cooperation. All groups also reporting on achievements in the area of SSC, documented in the 2011 ROAR. More can be done to have these initiatives inform a UNDP SSC Strategy, in partnership with the SU-SSC.
4. Recommendation: Evaluation recommendation 4: UNDP should establish a management system for the new global programme which ensures results orientation and accountability through centralized management and compliance with standard UNDP programming requirements.
Management Response: [Added: 2008/09/21]

A management system has been established and additional oversight controls are in place to strengthen results orientation, accountability and compliance with standard UNDP programming requirements.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
New organizational structure for the global programme- programme manager hired, practice manager functions clarified, operational specialists from the Policy Support Unit.
[Added: 2009/03/22] [Last Updated: 2010/02/16]
BDP Dir 2009/06 Completed Global Programme Manager hired; practice manager functions clarified and implementation of results-based management system, which facilitates workplanning, monitoring, and reporting associated with the Strategic Plan, accountability framework, and risk management, among others. Feb. 16, 2010: GP Manager in place, ensures compliance with ERBM, strong results management and institutionalized oversight bodies.
Project Approval Committee and Project Board modalities reviewed and enhanced for clearer approval criteria and greater participation.
[Added: 2009/03/22]
BDP Dir 2009/06 Completed Guidance on Project Approval Committee and Project Board modalities issued. PAC include all RBx and participation from all Practices.
Reactivated Advisory Committee and Management Committee.
[Added: 2009/03/22] [Last Updated: 2010/02/22]
BDP Dir 2009/06 Completed Management Committee reactivated and meetings held. Advisory Committee meeting planned for June 2009. Feb 22. 2010: Management and Advisory meetings were held in 2009, providing strategic oversight of the Global Programme.
Fouth Global Programme workplan and results tied to results based management system.
[Added: 2009/03/22] [Last Updated: 2010/02/16]
BDP Dir 2009/06 Completed Results tied to RBM system. Feb.16, 2010: 2009 and 2010 ROAR submitted through ERBM and IWPs.
Evaluation Plan tied to the Global Programme as well as BDP Evaluation Plan for pro-actice and strategic reviews.
[Added: 2009/03/22]
BDP Dir 2009/06 Completed Evaluation Plan posted on the ERC.
Clear and comprehensive global programme results framework.
[Added: 2009/03/22] [Last Updated: 2010/02/22]
BDP Dir 2009/06 Completed With completion of 2009 DWP, Global Programme results framework and project tree reflects BDP programme, in entirety. Feb.16, 2010: GP results framework and BDP Project integrated in the ERBM.
5. Recommendation: Evaluation recommendation 5: UNDP should institutionalize mechanisms to ensure corporate oversight and ownership of the global programme.
Management Response: [Added: 2008/09/21]

Oversight of the programme as a whole is provided by the revivified global programme management and advisory committees. In terms of management on an ongoing and regular basis, the practice groups and regional service centres have engaged in organization-wide workplanning, providing oversight and outreach. The new Regional Service Centre structures and 'one-practice team' approach employed will go even further towards imtegration and ownership and will ensure that all players within UNDP are acting in concert.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Communications campaign to raise awareness.
[Added: 2009/03/22] [Last Updated: 2011/04/18]
BDP DIR 2011/12 Overdue-Initiated Communications Officer hired and outreach campaign started, including development of standardized document templates and design or outreach material.Feb. 22, 2010: The standard templates were finalized and will be submitted to the Operations Group in 2010. April 18, 2011: The Communications Officer has revised the external website, supported standardization of policy document formats, worked with PDs on communication and engages routinely with the OC on awareness raising and advocacy.
Service delivery platforms established to promote clarity on service delivery and tracking, and building communities of practice.
[Added: 2009/03/22] [Last Updated: 2012/04/27]
BDP All Groups 2011/12 Overdue-Initiated Client service workshops planned for all regions; service lines finalized and service delivery model and apporach disseminated to all Groups; global tracker being designed for global application; all Groups allocated resources for rolling out of the service delivery model. Feb. 22, 2010: BDP invested XB resources to implement service delivery model and support Teamworks prototype to production and organziation-wide implementation. April 18, 2011: The results of the MTR of the GP confirms the importance of leveraging the SDM 2.0 and existing KM systems to strengthen policy advisroy functions. UPDATE as of May 2012: Communities of Practice continue to be strengthened and COPs are held. Service trackers exist in 3 out of 5 regional centres and BDP is considering a central service tracker, under the leadership of the KMG and the BDP Dir.
Alignment with regional programmes and 'one practice team' at the regional level.
[Added: 2009/03/22] [Last Updated: 2010/02/22]
BDP Global 2011/12 Overdue-Initiated Practice Groups and Regional Service Centres have enaged in organization wide workplanning, provided oversight and outreach and promoted participation in the work of the Global Programme. New Regional Service Centre structures and 'one practice team' approach employed will go even further towards integration and ownership, to ensure UNDP is acting in concert.The new KM platform will more dynamically connect staff across the organization. Feb. 22, 2010: The BDP multi-year work planning requested all Groups to link global and regional planning to achieve one-practice approach. Study on service tracker completed and considered for implementation by BDP Policy Group.
BDP and BCPR compact and join work-planning and HDRO collaboration policy
[Added: 2009/03/22] [Last Updated: 2010/02/22]
BDP No due date No deadline established Actions promoted, strengtheing collaboration between BCPR and DGG; Joint planning working sessions held with HDRO, specifically in advance of Doho FfD meeting. Feb. 22, 2010: Joint workplanning between BDP and BCPR undertaken between thematic teams at end of 2009. A one-day workshop was held on Jan. 15,2010 to finalize joint memos and agreement to include joint actions in integrated workplans in 2010. Follow up meetings between SM scheduled.

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