Khazar Project Mid-Term Evaluation

Report Cover Image
Evaluation Plan:
2005-2009, Turkmenistan
Evaluation Type:
Project
Planned End Date:
12/2008
Completion Date:
02/2005
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
--

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Title Khazar Project Mid-Term Evaluation
Atlas Project Number:
Evaluation Plan: 2005-2009, Turkmenistan
Evaluation Type: Project
Status: Completed
Completion Date: 02/2005
Planned End Date: 12/2008
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): --
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Team Leader
GEF Evaluation: Yes
Evaluation Type:
Focal Area:
Project Type:
GEF Phase: GEF-null
PIMS Number:
Key Stakeholders:
Countries: TURKMENISTAN
Lessons
Findings
Recommendations
1 It is recommended that UNDP, with the concurrence of the National Project Director take the following steps in order to resolve this situation: 1) Acknowledge that the position of Project Manager (PM) is the leading position in terms of the day-to-day management of project resources (including personnel and budget) and for obtaining the Outputs and Outcomes of the Project. It is a full-time position reporting to the NPD and UNDP. 2) Develop clear Terms of Reference for the PM position along the above lines and recruit a suitable person to the position of PM. The prime consideration for this position is not technical expertise but ability to manage people and resources, plan strategically, delegate effectively, hold personnel accountable and guide personnel in achieving project activities. 3) Acknowledge that the position of Chief Technical Advisor (CTA) is that of an advisor to the PM and to the NPD. The position of CTA is that of a technical expert in the range of elements (Outcomes) of the Project; someone who understands the project, appreciates its aims and targets, and is conversant with the logic and Objective of the Project. This is a part-time position and remuneration is based on an estimated prediction of the work required. 4) Unambiguous Terms of Reference should be developed for the position and in recognition of his close affinity to the project and his technical know-how, the incumbent CTA should be offered the position.
2 It is recommended that the project duration be extended by a further seven to nine months, to the end of 2010 or the beginning of 2011 ? the exact duration to be determined at a LogFrame/SRF Workshop following a review of the LogFrame/SRF (see below). This extension in time will not require any additional budget overall, however, a reallocation of funds between components will be necessary.
3 It is recommended that UNDP develop and implement a policy which confirms the importance of the ProDoc and establishes a Master Copy which should be updated each time substantive revisions are carried out on any of its elements. It is also recommended that when an evaluator is engaged, he/she should be provided with a definitive, final version of the ProDoc, as signed by the parties. In addition, the evaluator should be provided with an ATLAS printout showing the original budget, the latest budget revision, and the expenditure to date. Furthermore, the "package" for the evaluator should also contain copies of all revisions of the SRF/LogFrame.
1. Recommendation: It is recommended that UNDP, with the concurrence of the National Project Director take the following steps in order to resolve this situation: 1) Acknowledge that the position of Project Manager (PM) is the leading position in terms of the day-to-day management of project resources (including personnel and budget) and for obtaining the Outputs and Outcomes of the Project. It is a full-time position reporting to the NPD and UNDP. 2) Develop clear Terms of Reference for the PM position along the above lines and recruit a suitable person to the position of PM. The prime consideration for this position is not technical expertise but ability to manage people and resources, plan strategically, delegate effectively, hold personnel accountable and guide personnel in achieving project activities. 3) Acknowledge that the position of Chief Technical Advisor (CTA) is that of an advisor to the PM and to the NPD. The position of CTA is that of a technical expert in the range of elements (Outcomes) of the Project; someone who understands the project, appreciates its aims and targets, and is conversant with the logic and Objective of the Project. This is a part-time position and remuneration is based on an estimated prediction of the work required. 4) Unambiguous Terms of Reference should be developed for the position and in recognition of his close affinity to the project and his technical know-how, the incumbent CTA should be offered the position.
Management Response: [Added: 2010/02/18] [Last Updated: 2010/02/18]

Project Staff Arrangement for more effective office functioning

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop ToR for Project Manager
[Added: 2010/02/18]
NPO 2010/01 Completed
Revise CTA ToR to TA ToR
[Added: 2010/02/18]
NPO 2010/01 Completed
Initiate hiring of Project Manager and Technical Advisor
[Added: 2010/02/18] [Last Updated: 2011/12/29]
NPO 2010/03 Completed Hiring of PM and TA was initiated. However, due to the nearing closure of the project it was decided to wrap-up the process and manage the project with available human resources.
2. Recommendation: It is recommended that the project duration be extended by a further seven to nine months, to the end of 2010 or the beginning of 2011 ? the exact duration to be determined at a LogFrame/SRF Workshop following a review of the LogFrame/SRF (see below). This extension in time will not require any additional budget overall, however, a reallocation of funds between components will be necessary.
Management Response: [Added: 2010/02/18]

Project Extension for 9 months to complete two fundamental components of the Project ? the Integrated Coastal Zone Management process and gaining confidence and partnership of the communities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Relocation of some funds
[Added: 2010/02/18] [Last Updated: 2011/12/29]
NPO 2010/03 Completed
Extension
[Added: 2010/02/18] [Last Updated: 2011/12/29]
NPO and BRC 2010/07 Completed
Revise Logframe/SRF
[Added: 2010/02/18] [Last Updated: 2011/12/29]
NPO and Project Manager 2010/03 No Longer Applicable
3. Recommendation: It is recommended that UNDP develop and implement a policy which confirms the importance of the ProDoc and establishes a Master Copy which should be updated each time substantive revisions are carried out on any of its elements. It is also recommended that when an evaluator is engaged, he/she should be provided with a definitive, final version of the ProDoc, as signed by the parties. In addition, the evaluator should be provided with an ATLAS printout showing the original budget, the latest budget revision, and the expenditure to date. Furthermore, the "package" for the evaluator should also contain copies of all revisions of the SRF/LogFrame.
Management Response: [Added: 2010/02/18]

Project Document

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review ProDoc and finalize the version
[Added: 2010/02/18] [Last Updated: 2011/12/29]
NPO and NPC No due date No deadline established

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