Sustainable Public Transport and Sport, a 2010 Opportunity

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Evaluation Plan:
2010-2010, South Africa
Evaluation Type:
Mid Term Project
Planned End Date:
09/2010
Completion Date:
12/2010
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
46,502

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Title Sustainable Public Transport and Sport, a 2010 Opportunity
Atlas Project Number:
Evaluation Plan: 2010-2010, South Africa
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 12/2010
Planned End Date: 09/2010
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. National and local governments and communities have the capacities to adapt to climate change and make inclusive and sustainable environment & energy decisions benefitting in particular under-served populations
Evaluation Budget(US $): 46,502
Source of Funding: GEF
Joint Programme: No
Joint Evaluation: Yes
  • Joint with Department of Transport, UNDP
Evaluation Team members:
Name Title Email Nationality
Team Leader
GEF Evaluation: Yes
Evaluation Type:
Focal Area: Biodiversity
Project Type: EA
GEF Phase: GEF-1
PIMS Number:
Key Stakeholders: National Treasury, Department of Transport, UNDP, Department of Environmental Affairs and Tourism
Countries: SOUTH AFRICA
Comments: The project end in September 2010 and Outcome evaluation to be done last quarter of 2010
Lessons
Findings
Recommendations
1 The USD 200 000 service fee taken from the budget by the UNDP CO at the commencement of the project should be repaid and an account for services actually rendered to the project by UNDP CO should be submitted to the DOT for approval.
2 The quarterly workshops which were intended, but not held, to increase awareness and dialogue amongst national and local government decision makers involved in sustainable transport solutions, should be held as a matter or urgency to achieve their originally intended objective
3 Mbombela Municipality must be visited by the Project Co-ordinator and UNDP Programme Manager and the relevant officials urged to procure service providers to undertake the remaining budgeted activities that are critical to achieving the intended objectives of the HOV lanes, namely: ?Marketing and awareness planning and campaign ?Road safety planning and monitoring ?Public transport planning ?Law enforcement planning, training and monitoring
4 Nelson Mandela Bay Municipality must be visited by the Project Co-ordinator and UNDP Programme Manager and the relevant officials urged to procure service providers to undertake the remaining budgeted activities that are critical to achieving the intended objectives of their Integrated Public Transport System involving BRT, namely: ?Updating the Operational and Business Plans ?Establishing the Transport Administration Agency ?Capacity development of the operators ?Security and safety planning ?Marketing and public awareness campaign
5 A service provider should be procured by the PMU to undertake the baseline and post-project studies for the municipalities of Mangaung, Mbombela and Rustenburg, as these municipalities have not commenced with these studies and have indicated that they would prefer the PMU to undertake these studies on their behalf, due to lack of technical capacity
6 It was recommended that the Project Co-ordinator gives particular attention to the content of the capacity building workshops, as recommended for reintroduction in 5.1 above, as well as the web-based resource which is in the process of procurement, as the next 3 years will be critical for the development of sustainable transport solutions in the 12 cities which have been allocated funds by the national government for upgrading their public transport systems. These 12 cities should be invited to the workshops to promote dialogue and discussions of lessons learned. The workshops and web-based resource must be marketed to all levels of government decision-makers and officials involved in transport and must be used as a tool to communicate international experience and local lessons learned with regard to sustainable transport solutions.
1. Recommendation: The USD 200 000 service fee taken from the budget by the UNDP CO at the commencement of the project should be repaid and an account for services actually rendered to the project by UNDP CO should be submitted to the DOT for approval.
Management Response: [Added: 2011/04/21]

The amount of USD200,000 was repaid into the project account on 18 March 2011. Following this repayment UNDP are entitled to claim for payment of actual services rendered

Key Actions:

Key Action Responsible DueDate Status Comments Documents
USD 200,000 to be repaid into the project account
[Added: 2011/04/21]
UNDP 2011/03 Completed
Account for services actually rendered by UNDP shall be prepared
[Added: 2011/04/21] [Last Updated: 2011/07/05]
UNDP & PMU 2011/05 Completed
Review, negotiation and agreement on account of costs
[Added: 2011/04/21] [Last Updated: 2011/07/05]
DOT & UNDP 2011/06 Completed
Authorisation for payment of costs
[Added: 2011/04/21] [Last Updated: 2011/07/05]
DOT 2011/06 Completed
2. Recommendation: The quarterly workshops which were intended, but not held, to increase awareness and dialogue amongst national and local government decision makers involved in sustainable transport solutions, should be held as a matter or urgency to achieve their originally intended objective
Management Response: [Added: 2011/04/21]

Quarterly Workshops were removed from the scope of work by resolution of the Project Steering Committee dated 30 September 2009 to reallocate the budget for this task to other capacity development activities. The reason this was that, due to the extreme workload and pressure on Municipality Staff prior to the 2010 FIFA World Cup, Municipality Staff were not available to attend such Workshops. At the time of the MTE this condition no longer applies, and the Project Team considers that the recommendation is both meaningful and able to be implemented. Management notes the commitment of DOT to expanding the sustainable transport initiatives of the GEF project through the roll-out of public transport systems improvements by funding of Integrated Rapid Public Transport Networks (IRPTN?s) in twelve South African cities. In accordance with paragraph 1 of section 5.3 of the MTE the quarterly workshops shall be structured to support capacity development and knowledge sharing between technical staff in these cities. As suggested in the section on ?Lessons learnt? of the MTE (Chapter 6 point 3 ) the Quarterly Workshops will make use of international experts as presenters wherever possible. In addition to supporting capacity development of technical officials the Project Steering Committee has also identified a need provide capacity development and training to elected officials who are responsible providing management and policy guidance to their technical staff. The PSC has approved use of project funds to support the South African Local Government Association (SALGA) to provide such training to local government officials who have been allocated transport portfolios following the April 2011 Local Government elections.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Hold Quarterly workshops for technical officials from 12 cities
[Added: 2011/04/21] [Last Updated: 2011/07/05]
PMU 2011/06 Completed This will be the first workshop
Hold training sessions for elected officials in transport planning
[Added: 2011/04/21] [Last Updated: 2011/08/25]
PMU & SA LOCAL GOVT ASSOCIATION 2011/07 Completed This will be the first training
3. Recommendation: Mbombela Municipality must be visited by the Project Co-ordinator and UNDP Programme Manager and the relevant officials urged to procure service providers to undertake the remaining budgeted activities that are critical to achieving the intended objectives of the HOV lanes, namely: ?Marketing and awareness planning and campaign ?Road safety planning and monitoring ?Public transport planning ?Law enforcement planning, training and monitoring
Management Response: [Added: 2011/04/21]

The Project Coordinator has met with technical officials from Mbombela Local Municipality (MLM) on 14 March 2011. The meeting stressed that the key issue is implementation of a programme to maximize the efficiency of the HOV lane through ensuring it is used by appropriate vehicles, and not simply by general traffic as is the case at present. MLM were informed that once such a programme is underway, the balance of the GEF funds can be accessed for associated activities as specified in earlier correspondence from the NDOT. Implementation of such a programme will result in exclusion of single occupancy vehicles from the HOV lane. This is likely to result in opposition from the car owning section of the Mbomebla Constituency. The first action required is therefore to obtain political buy-in for the proposed actions. MLM technical officials will discuss the issue with the relevant MLM elected officials to brief them of the situation and obtain approval to go ahead with the programme. If such political buy-in is not forthcoming further actions to ensure operation of the HOV lane as originally intended will not be possible, and no further disbursement will be made on this activity.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project Coordinator to meet with MLM
[Added: 2011/04/21]
PMU 2011/03 Completed
DOT to confirm requirements in a letter to MLM
[Added: 2011/04/21] [Last Updated: 2011/07/05]
DOT 2011/04 Completed
MLM to confirm political acceptance of HOV restrictions
[Added: 2011/04/21] [Last Updated: 2011/07/05]
MLM 2011/04 Completed
MLM to appoint service providers
[Added: 2011/04/21] [Last Updated: 2011/07/05]
DOT 2011/06 Completed
4. Recommendation: Nelson Mandela Bay Municipality must be visited by the Project Co-ordinator and UNDP Programme Manager and the relevant officials urged to procure service providers to undertake the remaining budgeted activities that are critical to achieving the intended objectives of their Integrated Public Transport System involving BRT, namely: ?Updating the Operational and Business Plans ?Establishing the Transport Administration Agency ?Capacity development of the operators ?Security and safety planning ?Marketing and public awareness campaign
Management Response: [Added: 2011/04/21]

The Project Coordinator has met with technical officials from Nelson Mandela Bay Municipality (NMBM) on 20 March 2011. NMDM informed the Project Coordinator that the key stumbling blocks for the project were concluding agreement with the Taxi Industry regarding compensation for loss of profit from taxi vehicles to be removed from service, and negotiating an operating contract with the new operator which will include the Taxi Industry. NMBM confirmed that a Consultant has been appointed to update the Operational and Business Plans. To facilitate implementation of the project NMBM will propose a restructured budget to focus on key activities aimed at overcoming these stumbling blocks, which shall be reviewed and approved by the PMU taking cognisance of the MTE findings of ?Lessons Learnt? in Chapter 6 point 4

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project Coordinator to meet with Nelson Mandela Bay Municipality (NMBM)
[Added: 2011/04/21]
PMU 2011/03 Completed
NMBM to appoint Consultant for update of Operational and Business Plan
[Added: 2011/04/21]
NMBM 2011/03 Completed
NMBM to update task list and budget
[Added: 2011/04/21]
NMBM 2011/03 Completed
NMBM to engage with Taxi Industry to appoint Business and Technical Advisors
[Added: 2011/04/21] [Last Updated: 2011/07/05]
Mbombela Local Municipality (MLM) 2011/06 Completed
5. Recommendation: A service provider should be procured by the PMU to undertake the baseline and post-project studies for the municipalities of Mangaung, Mbombela and Rustenburg, as these municipalities have not commenced with these studies and have indicated that they would prefer the PMU to undertake these studies on their behalf, due to lack of technical capacity
Management Response: [Added: 2011/04/21]

The Project Team considers that the recommendation is both meaningful and able to be implemented

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Terms of reference for evaluation studies to be prepared
[Added: 2011/04/21] [Last Updated: 2011/07/05]
PMU 2011/04 Completed
Advertising and issue of Request for proposals
[Added: 2011/04/21] [Last Updated: 2011/07/05]
UNDP 2011/05 Completed
Appointment of Service Provider
[Added: 2011/04/21] [Last Updated: 2011/07/05]
UNDP 2011/06 Completed
Supervision of services and completion of evaluation
[Added: 2011/04/21] [Last Updated: 2011/08/25]
PMU 2011/08 Completed
6. Recommendation: It was recommended that the Project Co-ordinator gives particular attention to the content of the capacity building workshops, as recommended for reintroduction in 5.1 above, as well as the web-based resource which is in the process of procurement, as the next 3 years will be critical for the development of sustainable transport solutions in the 12 cities which have been allocated funds by the national government for upgrading their public transport systems. These 12 cities should be invited to the workshops to promote dialogue and discussions of lessons learned. The workshops and web-based resource must be marketed to all levels of government decision-makers and officials involved in transport and must be used as a tool to communicate international experience and local lessons learned with regard to sustainable transport solutions.
Management Response: [Added: 2011/04/21]

Specific actions to be taken by the Project Team with regard to the workshops have been specified in section 2.1.2 of this document. The Project team notes the Highly Unsatisfactory rating given to achievement of outcomes of Activity 2.2: Increased knowledge and dialogue due to the lack of workshops and delays to procurement of a service provider for the web-based knowledge resource. The delays to procurement were the result of internal procedural issues within the DOT. The Project Coordinator will interact with the Research Directorate of the DOT which is responsible for the Portal in order to facilitate appointment of a service provider.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Appointment of a service provider for the web-based information portal
[Added: 2011/04/21] [Last Updated: 2011/07/05]
DEPARTMENT OF TRANSPORT 2011/05 Completed

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