Evaluation of UNDP Lesotho's "Deepening Democracy" Project

Report Cover Image
Evaluation Plan:
2008-2012, Lesotho
Evaluation Type:
Project
Planned End Date:
03/2010
Completion Date:
04/2010
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
11,000
New Programme of Action for IEC incorporating the evaluation and NAM recommendations

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Title Evaluation of UNDP Lesotho's "Deepening Democracy" Project
Atlas Project Number:
Evaluation Plan: 2008-2012, Lesotho
Evaluation Type: Project
Status: Completed
Completion Date: 04/2010
Planned End Date: 03/2010
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): 11,000
Source of Funding: Non-Core
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Kimberly Smiddy Team Leader
GEF Evaluation: No
Key Stakeholders: UNDP, DFiD, Irish Aid, IEC
Countries: LESOTHO
Lessons
Findings
Recommendations
1 As with the previous support cycle, UNDP may wish to consider conducting a joint needs assessment of the IEC to identify and prioritise the areas in need of building capacity during 2010/11 to prepare for the 2012 elections
2 UNDP and the IEC management may wish to consider including technical heads of departments in the IEC during the consultations so that detailed technical information can be provided during the consultation phase
3 While realities necessitate revisions in the project document, UNDP should re-examine the activities listed in the project document that were not done to see if they could and should be included in future programmes
4 The evaluation consultant concurs with the recommendations from the IT consultant?s reports. UNDP should revisit these reports and assist the IEC to implement them. This includes but is not limited to the development of an IT strategy, the long-term considerations of the structure of the IT department and the replacement, upgrades and developments required for future elections.
5 UNDP should consider including funding for regular maintenance of all computers it procures for the IEC. A maintenance contract with the computers should be standard practice.
6 UNDP may wish to conduct a training assessment for the IEC staff and then provide training to upgrade the staff?s skills [in IT]
7 UNDP may wish to consider on-going technical assistance and hardware assistance to the IEC to ensure that the IT requirements for the 2012 elections are in place
8 UNDP should work with the IEC to determine if logistics is an area where technical assistance is needed in the future and if so, to ensure that the consultant arrives timely in order to make a significant contribution to the process given the leadtime that the international recruitment process takes
9 UNDP may wish to consider a mechanism to provide consultants at short notice. The IEC has requested that in the future UNDP provide them with a list of consultants and their CVs well in advance of the elections in order to secure the availability of the best possible consultants.
10 UNDP should carefully consider the appropriate level and expected role within the IEC of future project managers and ensure this is aligned with the needs identified by the IEC.
11 UNDP may wish to consider assisting the IEC to host a high-profile opening event with extensive media coverage. UNDP should continue to monitor the Document Centre and assist the IEC in publicising its existence in order to ensure its usage
12 The details of procurement are beyond the scope of this evaluation. However, UNDP should work with the IEC so that clear procurement rules, roles and responsibilities are more clearly established in future programmes
13 The IEC should evaluate the progress made so far with BRIDGE training and then develop a training plan to complete the training of its staff. This is a need of the IEC regardless of UNDP?s future programming
14 A successor programme, if there is to be one, may develop a sequenced, scalable and iterative training programme that builds on previous experience, but which extends from principles to practice in preparation for the next election campaign in Lesotho
15 UNDP may wish to consider continuing its work with political parties to assist them in developing policy positions to give voters clear choices. This support goes beyond elections-related activities and could be part of broader political party development
16 UNDP should encourage, and assist if necessary, the IEC to accredit, train and deploy civil society and party monitors as well as domestic observers throughout the country.
17 UNDP should consider funding the civil society and/or political party monitors located in rural areas to do the work that the ?mediators? were hired to do only on polling day in order to increase sustainability
18 UNDP may wish to consider supporting further cross-party dialogue activities
19 Civil society organisations and non-partisan, ecumenical church organisations may be used for the distribution of materials in order to reach rural communities more effectively UNDP should encourage the IEC to utilise CSOs, especially non-partisan ecumenical ones, to distribute voter and civic education materials throughout the country
20 A media monitoring unit within the IEC or by civil society should be established to monitor the media coverage of the elections systematically in order for the citizens of Lesotho to have access to information about the parties and candidates
21 UNDP may wish to consider setting up a small grants programme for these marginalised groups now for civic education and then voter education closer to the elections period
22 The UNDP should call together organised civil society organisations periodically, but increasingly frequently in the year leading up to elections to identify whether they have the capacity to conduct civic education and to ensure that they fully understand the processes, procedures and requirements of applying for grants
23 UNDP may wish to assist the IEC to set up accreditation fees for all international observers and out of which bags, shirts and/or caps may be provided.
24 Successor programmes to the Deepening Democracy Project work closely with the IEC to ensure that it is as prepared as it can possibly be for a snap election
25 UNDP should provide the IEC with a consultant to complete the Organisational Development exercise that was started but remains unfinished due to the death of its consultant.
26 UNDP may wish to facilitate a strategic planning workshop or retreat one year prior to the next parliamentary elections. Team building activities should be included. Commissioners should attend this retreat
27 UNDP may wish to inquire about the status of the website
28 The state of preparedness of the IEC to conduct and deliver an election should be regularly reviewed and reported on by local, regional or international experts to the UNDP and other stakeholders
29 In the future, the UNDP-funded Project Manager must prepare a lessons learned report as a contractual obligation
30 UNDP should engage a civic education specialist to conduct an audit on what has been done in the area of voter and civic education, to identify the gaps, and to recommend who is well-suited to fill the gaps. Then, a major stakeholder workshop may be held where different models of civic education are presented and a national plan of action is determined. Different Ministries, the media, civil society organisations, development partners, the IEC itself and political parties may be invited to participate in this
31 UNDP may wish to consider a gender component within its successor programme which targets CSOs who work on gender issues and which also addresses female MPs such as a women?s caucus at parliament in order to promote the 50/50 campaign
32 An M&E specialist should be appointed during the conceptualisation phase of subsequent governance programmes, if funding allows. M&E indicators should be monitored and recorded either by UNDP or the IEC by a dedicated specialist
33 UNDP may wish to call together all donors, diplomats and development partners in order to co-design ? even if not co-fund - future governance programmes which would serve to ensure greater coordination and alignment as well as promote greater partner buy-in
34 UNDP should attempt to make management structures as clear and simple as possible in order to ensure maximum accountability to both UNDP and to the IEC
35 The accounting department at UNDP should provide additional training to the IEC accounting personnel to ensure that all rules and procedures are followed
36 A more efficient mechanism may be considered in order to improve the efficiency of services to key partners such as the IEC. Outsourcing of certain tasks to other organisations, building up additional capacity in IEC or alternatively in UNDP may be considered.
37 TORs for the international consultants should be developed with the IEC which provide specific tasks and deliverables. Shorter consultancies (6 weeks to 6 months) may also be considered if snap elections are called.
38 UNDP should transfer the vehicle to the IEC as the terms of agreement that led to this arrangement are no longer applicable.
39 UNDP should adopt a more useful reporting format for quarterly reports to report on completed activities with brief explanations as to why planned activities had not yet taken place
40 A list of UNDP electoral experts in each functional area ? logistics, project management, IT, communications, etc ? may be developed in the second half of 2010 in preparations for the 2012 elections, provided that this arrangement follow the required competitive selection process
41 UNDP may wish to consider paying the UNDP consultants directly rather than through the IEC
42 The UNDP may wish to conduct a series of workshops with all relevant stakeholders, but particularly with the IEC to explain more fully the objectives of its governance programmes and in particular its mode of financial and managerial engagement. This will avoid misunderstanding and enhance the efficient and effective working and financial relationship between the UNDP and all stakeholders
43 After the IEC completes its organisational development assessment, UNDP may wish to support the IEC?s Communications Strategy
1. Recommendation: As with the previous support cycle, UNDP may wish to consider conducting a joint needs assessment of the IEC to identify and prioritise the areas in need of building capacity during 2010/11 to prepare for the 2012 elections
Management Response: [Added: 2011/01/10]

Noted and accepted - NAM was conducted with support from DPA and BDP in August 2010

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Request urgent NAM through DPA
[Added: 2011/01/10]
Mangement 2010/04 Completed NAM mission came in August and report finalised in September. currently working on programme of support
2. Recommendation: UNDP and the IEC management may wish to consider including technical heads of departments in the IEC during the consultations so that detailed technical information can be provided during the consultation phase
Management Response: [Added: 2011/01/10]

Noted and accepted - NAM spoke to both the leaders in the IEC as well as the heads of department - we continue to reach out during programme implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
NAM and programme development to include consultations with heads of department
[Added: 2011/01/10]
Management 2010/08 Completed continuous process
3. Recommendation: While realities necessitate revisions in the project document, UNDP should re-examine the activities listed in the project document that were not done to see if they could and should be included in future programmes
Management Response: [Added: 2011/01/10]

Noted and accepted - these are included in the planning sessions of the successor programme CDGG

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Inclusive AWP sessions looking at results
[Added: 2011/01/10]
Programme management 2010/12 Completed required on an annual basis
4. Recommendation: The evaluation consultant concurs with the recommendations from the IT consultant?s reports. UNDP should revisit these reports and assist the IEC to implement them. This includes but is not limited to the development of an IT strategy, the long-term considerations of the structure of the IT department and the replacement, upgrades and developments required for future elections.
Management Response: [Added: 2011/01/10]

Noted and accepted - NAM consulted also with the IT consultant and incorporated his recommendations in the NAM findings. Programme of support is being developed on this basis

Key Actions:

Key Action Responsible DueDate Status Comments Documents
NAM to consult with IT consultant
[Added: 2011/01/10]
Management 2010/08 Completed recommendations integrated in NAM
5. Recommendation: UNDP should consider including funding for regular maintenance of all computers it procures for the IEC. A maintenance contract with the computers should be standard practice.
Management Response: [Added: 2011/01/10]

Noted - however it is difficult to fund recurring activities from a project budget. IT issues have been reviewed as part of the NAM and no major shortcomings were noted. The maintenance contract has been put in place.

Key Actions:

6. Recommendation: UNDP may wish to conduct a training assessment for the IEC staff and then provide training to upgrade the staff?s skills [in IT]
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Management 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
7. Recommendation: UNDP may wish to consider on-going technical assistance and hardware assistance to the IEC to ensure that the IT requirements for the 2012 elections are in place
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed. Although only limited hardware needs were confirmed in the NAM.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Management 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
8. Recommendation: UNDP should work with the IEC to determine if logistics is an area where technical assistance is needed in the future and if so, to ensure that the consultant arrives timely in order to make a significant contribution to the process given the leadtime that the international recruitment process takes
Management Response: [Added: 2011/01/10]

Noted and accepted - It was not clear from the NAM?s discussions how much assistance the IEC needs with logistics. However, the Commissioners requested a UN expert to assist it with logistics, arriving well before the elections

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Management 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
9. Recommendation: UNDP may wish to consider a mechanism to provide consultants at short notice. The IEC has requested that in the future UNDP provide them with a list of consultants and their CVs well in advance of the elections in order to secure the availability of the best possible consultants.
Management Response: [Added: 2011/01/10]

Noted and accepted - UNDP working with the RSC and DPA to make use of the roster of experts

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Liaise with RSC and DPA for expert roster
[Added: 2011/01/10]
Governance specialist 2011/03 Overdue-Initiated Needs need to be identified first, in principe a roster for quick deployment can be accessed
10. Recommendation: UNDP should carefully consider the appropriate level and expected role within the IEC of future project managers and ensure this is aligned with the needs identified by the IEC.
Management Response: [Added: 2011/01/10]

Noted and accepted - currently one local project manager is recruited to serve the entire CDGG programme, as part of the programme of support, we need to reflect whether a dedicated programme manager is required

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support based on need
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Part of programme of support - however decision pending with IEC on actual need
11. Recommendation: UNDP may wish to consider assisting the IEC to host a high-profile opening event with extensive media coverage. UNDP should continue to monitor the Document Centre and assist the IEC in publicising its existence in order to ensure its usage
Management Response: [Added: 2011/01/10]

Noted and accepted - NAM recommendations included several strategic activities related to communications and outreach that need to be incorporated in the programme of support

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance Specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
12. Recommendation: The details of procurement are beyond the scope of this evaluation. However, UNDP should work with the IEC so that clear procurement rules, roles and responsibilities are more clearly established in future programmes
Management Response: [Added: 2011/01/10]

Noted and accepted - UNDP has already organised two sessions with IEC (one for CDGG implementing partners only, one general) on the rules and responsibilities in procurement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Training session and guidelines developed
[Added: 2011/01/10]
Operations 2010/08 Completed 2 training sessions done and simplified guidelines shared with IEC
13. Recommendation: The IEC should evaluate the progress made so far with BRIDGE training and then develop a training plan to complete the training of its staff. This is a need of the IEC regardless of UNDP?s future programming
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
14. Recommendation: A successor programme, if there is to be one, may develop a sequenced, scalable and iterative training programme that builds on previous experience, but which extends from principles to practice in preparation for the next election campaign in Lesotho
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10]
Governance specialist 2011/03 Completed Programme of support to be developed in collaboration with BDP / RSC
15. Recommendation: UNDP may wish to consider continuing its work with political parties to assist them in developing policy positions to give voters clear choices. This support goes beyond elections-related activities and could be part of broader political party development
Management Response: [Added: 2011/01/10]

Noted and accepted - UNDP (under DGTTF) has initiated a project with the Transformation Resource Center (NGO) on engaging political parties, youth and media in the MDGs in preparation for the 2012 elections

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop project to engage political parties
[Added: 2011/01/10]
Governance Specialist and Management 2010/07 Completed NGO project with funding from DGTTF started implementation in July 2010
16. Recommendation: UNDP should encourage, and assist if necessary, the IEC to accredit, train and deploy civil society and party monitors as well as domestic observers throughout the country.
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance Specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
17. Recommendation: UNDP should consider funding the civil society and/or political party monitors located in rural areas to do the work that the ?mediators? were hired to do only on polling day in order to increase sustainability
Management Response: [Added: 2011/01/10]

Noted - and will be considered based on a weighing of options influenced by financial availability

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be considered for incorporation in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance Specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
18. Recommendation: UNDP may wish to consider supporting further cross-party dialogue activities
Management Response: [Added: 2011/01/10]

Noted and accepted - multiple projects are already contributing to this ongoing dialogue (CDGG and Engagement of political parties)

Key Actions:

19. Recommendation: Civil society organisations and non-partisan, ecumenical church organisations may be used for the distribution of materials in order to reach rural communities more effectively UNDP should encourage the IEC to utilise CSOs, especially non-partisan ecumenical ones, to distribute voter and civic education materials throughout the country
Management Response: [Added: 2011/01/10] [Last Updated: 2011/01/10]

Noted and accepted - will be considered for incorporation in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
consider incorporating in the programme of support to be developed
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
20. Recommendation: A media monitoring unit within the IEC or by civil society should be established to monitor the media coverage of the elections systematically in order for the citizens of Lesotho to have access to information about the parties and candidates
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance Specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
21. Recommendation: UNDP may wish to consider setting up a small grants programme for these marginalised groups now for civic education and then voter education closer to the elections period
Management Response: [Added: 2011/01/10]

Noted and accepted - consider for incorporation in the programme of support to be developed provided financial resources allow

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be considered for incorporation in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
22. Recommendation: The UNDP should call together organised civil society organisations periodically, but increasingly frequently in the year leading up to elections to identify whether they have the capacity to conduct civic education and to ensure that they fully understand the processes, procedures and requirements of applying for grants
Management Response: [Added: 2011/01/10]

noted - however, this depends on the modality of NGO engagement. Ideally IEC should lead this process and UNDP can support rather than the other way around

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be considered for incorporation in the programme of support ideally with IEC leadership
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
23. Recommendation: UNDP may wish to assist the IEC to set up accreditation fees for all international observers and out of which bags, shirts and/or caps may be provided.
Management Response: [Added: 2011/01/10]

Noted - however the NAM does not concur, as this could stifle the extent of election observation, particularly domestic observation. The Commissioners told the NAM they would welcome UN assistance in developing better observer rules and accreditation procedures. Management accepts the NAM recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Define UN assistance in developing better observer rules and accreditation procedures as part of the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
24. Recommendation: Successor programmes to the Deepening Democracy Project work closely with the IEC to ensure that it is as prepared as it can possibly be for a snap election
Management Response: [Added: 2011/01/10]

noted and accepted - NAM mission took place in August 2010, programme of support to be developed in Q1 2011

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Programme of support developed
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
25. Recommendation: UNDP should provide the IEC with a consultant to complete the Organisational Development exercise that was started but remains unfinished due to the death of its consultant.
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
26. Recommendation: UNDP may wish to facilitate a strategic planning workshop or retreat one year prior to the next parliamentary elections. Team building activities should be included. Commissioners should attend this retreat
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
27. Recommendation: UNDP may wish to inquire about the status of the website
Management Response: [Added: 2011/01/10]

Noted and accepted - to be incorporated as a integral element of communications and outreach strategic support (as mentioned by NAM)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation and follow up to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
28. Recommendation: The state of preparedness of the IEC to conduct and deliver an election should be regularly reviewed and reported on by local, regional or international experts to the UNDP and other stakeholders
Management Response: [Added: 2011/01/10]

Noted and accepted - part of the ongoing programme of support. Including regular briefings by the IEC to the Development Partners' Consultative Forum. No action required

Key Actions:

29. Recommendation: In the future, the UNDP-funded Project Manager must prepare a lessons learned report as a contractual obligation
Management Response: [Added: 2011/01/10]

Noted and accepted - already part of the regular process (in terms of (minimum) quarterly updates and exit interviews). No further action required

Key Actions:

30. Recommendation: UNDP should engage a civic education specialist to conduct an audit on what has been done in the area of voter and civic education, to identify the gaps, and to recommend who is well-suited to fill the gaps. Then, a major stakeholder workshop may be held where different models of civic education are presented and a national plan of action is determined. Different Ministries, the media, civil society organisations, development partners, the IEC itself and political parties may be invited to participate in this
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
31. Recommendation: UNDP may wish to consider a gender component within its successor programme which targets CSOs who work on gender issues and which also addresses female MPs such as a women?s caucus at parliament in order to promote the 50/50 campaign
Management Response: [Added: 2011/01/10]

noted and accepted - UNDP has engaged with the partners already on this (and will continue to do so). Most recently this happened on the local government elections and our advocacy to maintain a affirmative action quota for women

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC. Proposal sent to GPECS for funding
32. Recommendation: An M&E specialist should be appointed during the conceptualisation phase of subsequent governance programmes, if funding allows. M&E indicators should be monitored and recorded either by UNDP or the IEC by a dedicated specialist
Management Response: [Added: 2011/01/10]

Noted and accepted - although appointment may follow through RSC

Key Actions:

Key Action Responsible DueDate Status Comments Documents
M&E consultancy (possibly through RSC) during programme development
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
33. Recommendation: UNDP may wish to call together all donors, diplomats and development partners in order to co-design ? even if not co-fund - future governance programmes which would serve to ensure greater coordination and alignment as well as promote greater partner buy-in
Management Response: [Added: 2011/01/10]

noted and accepted - through DPCF donors have been made aware and requested for support. NAM also helped in bringing together donors and subsequently a small group of donors has been established with specific interest in the elections. No further action required.

Key Actions:

34. Recommendation: UNDP should attempt to make management structures as clear and simple as possible in order to ensure maximum accountability to both UNDP and to the IEC
Management Response: [Added: 2011/01/10]

noted and accepted - current structure is rather streamlined with a single project manager for all 5 components of the governance programme - however in the programme development this should be taken into account as well

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist 2011/03 Completed Programme of support developed in collaboration with BDP / RSC
35. Recommendation: The accounting department at UNDP should provide additional training to the IEC accounting personnel to ensure that all rules and procedures are followed
Management Response: [Added: 2011/01/10] [Last Updated: 2011/01/10]

Note and accepted - training held already (two sessions) and based on needs (identified through monitoring) this can be repeated. No further action required at this stage.

Key Actions:

36. Recommendation: A more efficient mechanism may be considered in order to improve the efficiency of services to key partners such as the IEC. Outsourcing of certain tasks to other organisations, building up additional capacity in IEC or alternatively in UNDP may be considered.
Management Response: [Added: 2011/01/10]

Noted - however outsourcing is a difficult option although for mass payments (as mentioned in the evaluation) UNDP has engaged the bank to process payments in a mass fashion. No further action required.

Key Actions:

37. Recommendation: TORs for the international consultants should be developed with the IEC which provide specific tasks and deliverables. Shorter consultancies (6 weeks to 6 months) may also be considered if snap elections are called.
Management Response: [Added: 2011/01/10]

Noted and accepted - this is typicaly done already so at present no further action required.

Key Actions:

38. Recommendation: UNDP should transfer the vehicle to the IEC as the terms of agreement that led to this arrangement are no longer applicable.
Management Response: [Added: 2011/01/10]

Noted, accepted and already completed. No further action required.

Key Actions:

39. Recommendation: UNDP should adopt a more useful reporting format for quarterly reports to report on completed activities with brief explanations as to why planned activities had not yet taken place
Management Response: [Added: 2011/01/10]

Noted, accepted and action already taken. Quarterly highlight report standard in place. No further action required.

Key Actions:

40. Recommendation: A list of UNDP electoral experts in each functional area ? logistics, project management, IT, communications, etc ? may be developed in the second half of 2010 in preparations for the 2012 elections, provided that this arrangement follow the required competitive selection process
Management Response: [Added: 2011/01/10]

Noted - however UNDP is working with the RSC and DPA to leverage existing rosters rather than developing one for Lesotho only.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue collaboration with RSC and DPA on consultant roster
[Added: 2011/01/10]
Governance Specialist 2011/03 Overdue-Initiated
41. Recommendation: UNDP may wish to consider paying the UNDP consultants directly rather than through the IEC
Management Response: [Added: 2011/01/10]

Noted - however in light of ownership of the programme, it is felt that we should not hide the salary levels in UNDP. where possible payments will be done through the Global Payroll system eliminating the need for monthly requests. No further action required

Key Actions:

42. Recommendation: The UNDP may wish to conduct a series of workshops with all relevant stakeholders, but particularly with the IEC to explain more fully the objectives of its governance programmes and in particular its mode of financial and managerial engagement. This will avoid misunderstanding and enhance the efficient and effective working and financial relationship between the UNDP and all stakeholders
Management Response: [Added: 2011/01/10]

Noted and accepted - as mentioned in a previous recommendation two sessions have already been held and under the new programme IEC support is part of the overall democracy support and hence in semi-annual meetings, all partners are meeting and discussing the portfolio. No further action required.

Key Actions:

43. Recommendation: After the IEC completes its organisational development assessment, UNDP may wish to support the IEC?s Communications Strategy
Management Response: [Added: 2011/01/10]

Noted and accepted - also identified as a main issue in the NAM - will be incorporated in the programme of support to be developed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recommendation to be incorporated in the programme of support
[Added: 2011/01/10] [Last Updated: 2011/07/05]
Governance specialist / RCO communications officer 2011/03 Completed Programme of support developed in collaboration with BDP / RSC

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