00051288 Disaster Risk Reduction based Rehabilitation & Reconstruction (DR4) Project Evaluation

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Evaluation Plan:
2011-2015, Indonesia
Evaluation Type:
Final Project
Planned End Date:
08/2014
Completion Date:
10/2014
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
35,000

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Title 00051288 Disaster Risk Reduction based Rehabilitation & Reconstruction (DR4) Project Evaluation
Atlas Project Number: 00051288
Evaluation Plan: 2011-2015, Indonesia
Evaluation Type: Final Project
Status: Completed
Completion Date: 10/2014
Planned End Date: 08/2014
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 6.1. From the humanitarian phase after crisis, early economic revitalization generates jobs and other environmentally sustainable livelihoods opportunities for crisis affected men and women
  • 2. Output 6.2. National and local authorities /institutions enabled to lead the community engagement, planning, coordination, delivery and monitoring of early recovery efforts
  • 3. Output 6.3. Innovative partnerships are used to inform national planning and identification of solutions for early recovery
SDG Goal
  • Goal 13. Take urgent action to combat climate change and its impacts
SDG Target
  • 13.1 Strengthen resilience and adaptive capacity to climate-related hazards and natural disasters in all countries
Evaluation Budget(US $): 35,000
Source of Funding: DR4 project
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
abhijit Bhattacrje evaluator- Team Leader abhijit@results-matter.co.uk INDIA
Saediman Mboe evaluator- Team Member saediman@yahoo.com
GEF Evaluation: No
Key Stakeholders: BNPB
Countries: INDONESIA
Lessons
Findings
Recommendations
1 Recommendation 1. BNPB to develop and rollout a systematic training and orientation programme for BPBD officials in disaster-prone provinces to familiarize them with the use of key tools for assessment, planning, implementation and monitoring of recovery.
2 Recommendation 2. UNDP and BNPB to review tools like longitudinal study and recovery index and adapt these suitably to link them with existing tools and data (VIS, social audit) that the local authorities/BNPB are already using as this will give the tools greater ownership.
3 Recommendation 3. The DR4 project needs to facilitate discussions within BNPB structure on clarifying roles and accountability for early recovery planning and programming and it links with both relief, and rehabilitation and reconstruction phase.
4 Recommendation 4. UNDP needs to review if a separate project management unit (PMU) is the best structure for the support provided by DR4, and explore options for making the process underpinning activities of DR4 more inclusive, capable of engaging a broad range of partners (NGOs, other UN agencies, CBOs, provincial officials and GOI) on dialogue and policy issues related to recovery.
5 Recommendation 5. Going into the future, while there is need for continued support to BNPB on its capacity development, IMDFF-DR steering committee needs to examine if it is best redesigned to take on a broader policy advocacy and knowledge management role as a platform to promote national and international engagement, and take forward the DR4 agenda in future.
6 Recommendation 6. The quality of project reports needs to be improved focusing on analysis of progress made, with case studies and empirical data which is currently weak.
1. Recommendation: Recommendation 1. BNPB to develop and rollout a systematic training and orientation programme for BPBD officials in disaster-prone provinces to familiarize them with the use of key tools for assessment, planning, implementation and monitoring of recovery.
Management Response: [Added: 2014/12/19]

Agree, we understand that such a systematic training and orientation programme is underway funded by the State Budget with support from DR4 PMU personnel.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
a. Include this issue in the agenda of Project Board Meetings b. Monitor the progress and provide feedback
[Added: 2014/12/19]
CPRU Dr4 PMU 2014/12 Completed The development of training modules and curricula
2. Recommendation: Recommendation 2. UNDP and BNPB to review tools like longitudinal study and recovery index and adapt these suitably to link them with existing tools and data (VIS, social audit) that the local authorities/BNPB are already using as this will give the tools greater ownership.
Management Response: [Added: 2014/12/19]

Agree. A specific sub-project to produce Disaster Recovery Index (DRI) will be proposed incorporating the longitudinal study (LS) and linking them with village information system (VIS) and Social Audit

Key Actions:

Key Action Responsible DueDate Status Comments Documents
a. Prepare sub-project proposal for funding by BPCR b. Implement the sub-project when approved and funded
[Added: 2014/12/19] [Last Updated: 2018/11/07]
CPRU PMU 2014/12 Completed Proposal developed in 2014 History
3. Recommendation: Recommendation 3. The DR4 project needs to facilitate discussions within BNPB structure on clarifying roles and accountability for early recovery planning and programming and it links with both relief, and rehabilitation and reconstruction phase.
Management Response: [Added: 2014/12/19]

Agree. UNDP also suggests same when NZAid approached us informing their intention to support BNPB on preparedness for response. Up scaling DRI at the national level as a tool to support recovery decision-making process and programme monitoring.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
a. Draft technical guidelines of A2R2/ERNA that will stipulate the recommended arrangement b. Facilitate deliberations for the finalization of the technical guidelines c. Advocate and facilitate for BNPB?s officiating the technical guidelines d. Advocate and facilitate BNPB to engage with the National Statistic Agency (BPS) to incorporate recovery variables of disaster prone areas into national census system (recovery baseline)
[Added: 2014/12/19]
CPRU PMU 2014/10 Completed Submitted to BNPB
4. Recommendation: Recommendation 4. UNDP needs to review if a separate project management unit (PMU) is the best structure for the support provided by DR4, and explore options for making the process underpinning activities of DR4 more inclusive, capable of engaging a broad range of partners (NGOs, other UN agencies, CBOs, provincial officials and GOI) on dialogue and policy issues related to recovery.
Management Response: [Added: 2014/12/19]

UNDP?s cooperation with and support to the GOI requires a project as delivery mechanism and managed by PMU. The arrangement of PMU does not necessarily promotes exclusivity. The project will strive for ensuring that the deliverables are produced through a participatory process especially when engaging local government in on site recovery measures.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
a. Facilitating VIS to be adopted by the central java provincial government; b. Facilitating sister village (SV) system to be adopted by the central java provincial government; c. Facilitating the local governments affected by the Sinabung eruption and Kelud eruption to ownd and produce recovery deliverables
[Added: 2014/12/19] [Last Updated: 2018/12/06]
CPRU 2018/12 Completed a. Project supported the development of 32 MOUs at village level in Central Java . There were Eighteen (18) Village Information System (VIS) developed in Magelang, Sleman , and Klaten District. The VIS aimed to support disaster-rehabilitation and reconstruction process. Project also developed District Information System (DIS) in 2 Districts of Magelang and Sleman, Central Java. b. Project achieved target to support local government established Sister Village (SV) platform. Sister village (SV) supported 18 high risk communities on evacuation process. There were eight (8) Sister villages established and involved 44 receiving villages for survivors from impacted areas. Proper facilities such as water and sanitation, shelters, etc. were provided in receiving villages. Twenty (20) MOUs signed to ensure sustainability of interventions. c.1 To facilitate local government affected by the Sinabung eruption, project accomplished their achievements by established and supported joint secretariat office at the BPBD Karo Office. Project supported the development of five (5) Contingency Plans at village level nearing Sinabung area. In relevant to contingency plan implementation, project also provided assistances to strengthen the resilience of communities impacted from disaster/survivors. Village Information System ( VIS) platform developed at 7 villages. The VIS web application system has been integrated to Karo District Official Website (www.Karokab.go.id) and sid.karokab.go.id. VIS provided data and information in relevant to disaster-preparedness activities. The website was also being used by local government to publish their information updates on other local development activities and initiatives. In addition, project supported the development of District Information System for early warning with SMS Gateway platform. c.2 Kelud recovery support completed in 2016. To facilitate local government affected by the Kelud eruption, Project helped in the establishment of recovery action plan (RENAKSI) formulation and the RENAKSI for Mt. Kelud Eruption. It budgeted with amount IDR 13 billion for Kelud recovery programmes in 2014 and 2015. Project had successfully maintained multi stakeholders networking consist of Disaster National Agency (BNPB), relevant ministerial agencies, provincial and district governments, civil society, academic institution, and private sectors, in the process of rehabilitation and reconstruction planning, budgeting, implementation and monitoring for districts and provincial level. At the end of project completion, there were 3 contingency plans developed at the most high-risk riverbanks i.e. Konto river in Malang District, Ngobo river in Kediri District, and Bladak river in Blitar District. Six (6) high risk villages from eruption and lahar flood hazard also equipped with village information systems (VIS), and 3 Districts Disaster Information Systems (DDIS) served together with VIS. History
5. Recommendation: Recommendation 5. Going into the future, while there is need for continued support to BNPB on its capacity development, IMDFF-DR steering committee needs to examine if it is best redesigned to take on a broader policy advocacy and knowledge management role as a platform to promote national and international engagement, and take forward the DR4 agenda in future.
Management Response: [Added: 2014/12/19]

Agree. A new project succeeding and capitalizing on results, including the IMDFF-DR/IDF establishment, of DR4 Project shall be designed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
a. Secure funding for the formulation purpose; b. Recruit consultant(s) to formulate the new project document (proposal); c. Manage the formulation exercise; d. Obtain GOI?s endorsement on the new project proposal; e. Use the proposal to obtain funding
[Added: 2014/12/19]
CPRU 2014/12 Completed Funding secured from Dr4 and CO (DSS)
6. Recommendation: Recommendation 6. The quality of project reports needs to be improved focusing on analysis of progress made, with case studies and empirical data which is currently weak.
Management Response: [Added: 2014/12/19]

Agree. The QMRs will be geared toward addressing the shortcomings and IPAR will provide assessment and feedback on those reported in the QMR

Key Actions:

Key Action Responsible DueDate Status Comments Documents
a. Produce QMRs; b. Prepare IPAR in reference to the QMR
[Added: 2014/12/19] [Last Updated: 2018/11/07]
PMU CPRU 2014/11 Completed QMR report for Kelud recovery project developed. History

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