Mid-term Evaluation of Improving the Resilience of the Agriculture Sector in Lao PDR to Climate Change Impacts (IRAS Project)

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Evaluation Plan:
2012-2016, Lao
Evaluation Type:
Mid Term Project
Planned End Date:
12/2013
Completion Date:
12/2013
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
23,678

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Download document TOR MTR IRAS 25Jn2013.pdf tor English 210.16 KB Posted 774
Download document IRAS MTE Final Report Jan 12 2013 AF.pdf report English 1248.40 KB Posted 946
Download document Approval on Project Extension.pdf related-document English 179.27 KB Posted 589
Title Mid-term Evaluation of Improving the Resilience of the Agriculture Sector in Lao PDR to Climate Change Impacts (IRAS Project)
Atlas Project Number: 00060492
Evaluation Plan: 2012-2016, Lao
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 12/2013
Planned End Date: 12/2013
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.5. Inclusive and sustainable solutions adopted to achieve increased energy efficiency and universal modern energy access (especially off-grid sources of renewable energy)
Evaluation Budget(US $): 23,678
Source of Funding: GEF
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Alan Ferguson
Fongsamuth Phengphaengsy
GEF Evaluation: Yes
GEF Project Title:
Evaluation Type: Mid-term Review
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-4
GEF Project ID: 4034
PIMS Number: 3868
Key Stakeholders: MAF
Countries: LAO PEOPLE'S DEMOCRATIC REPUBLIC
Lessons
Findings
Recommendations
1 1: prepare a strategic work plan for Jan 2014 ? Dec 2015 that focuses on the key outputs that have an impact on demonstrating and replicating feasible adaptation priorities and technologies, in conjunction with CCTAM implementation and demonstrations of integrated farming and small scale irrigation efficiencies.
2 2: undertake an Annual Work Plan for each district that sets out the agreed concept proposals to be developed, the timetables for approval and implementation, and any technical assistance that may be required. PSU staff should work with the LIPs to select local concept proposals at the beginning of each year in order to improve project efficiencies.
3 3: develop a CCTAM for smallholder agricultural water management, including related practices for conservation agriculture in drought areas, water use efficiency measures and farm pond management including methods to reduce pond seepage and evaporation. A water management CCTAM should draw on some the issues experienced to date (e.g, seepage) at existing sites and complement the integrated farming approach.
4 4: assess and enhance the institutional capacity of the project area TSCs and related extension teams to implement the CCTAMs in the project areas. Provide targeted institutional development support alongside training of the extension staff, using the project demonstration sites as appropriate. A rapid assessment of TSC capacity may be required at selected sites where there is high potential for demonstration benefits and showcasing best adaptation practices.
5 5: direct the newly-appointed Training Coordinator to focus on specific capacity gaps associated with the key outputs that the project is interested in sustaining. In conjunction with a strategic 2-year work plan, this includes strengthening the institutional capacities, as appropriate, to effectively utilize the enhanced skills that are to be generated by the training program. The training should be aimed at facilitating key project results.
6 6: identify and assess the implications of the district climate scenarios for the Land Use Plans, the Disaster Management Plans and the application of CCTAMs within the project districts. Facilitate use of the climate scenarios in the relevant adaptation programs within government, drawing upon the project experience in the four districts and the international experience shared at the 2014 conference. The climate change impact analysis should illustrate a model approach for district adaptation planning in Lao PDR.
7 7: design the agro-ecosystem management sub-component to complement the site demonstrations in Component 3, and to integrate the planning processes (land use, disaster management, CCTAMs) with ecosystem-based village/catchment area interventions. Use the AEM sub-component as an opportunity to demonstrate with other sub-components, integrated strategies to climate change adaptation at the local level.
8 8: coordinate the project M&E system with the knowledge and learning activities under Component 4 to identify the relevant lessons from the site demonstration and experiences, and to assess the specific knowledge development and socioeconomic benefits that are being generated by the adaptation practices. The adaptation learning process should provide case examples of effective climate-resilient agricultural practices in Lao PDR.
9 9: concentrate the project exit strategy on mainstreaming the Climate Change Information System and the CCTAMs into the regular government programs and services, and on demonstrating and documenting the benefits of investing in climate resilient agriculture. The strategy should explicitly aim for sustaining specific outputs that are critical to maintaining momentum for adaptation in the agricultural sector.
10 10: prepare a management plan for the proposed Climate Change Information System (Component 1) in consultation with senior government officials, which can provide a national basis for establishing commitments, procedures and financing for ongoing use of the system. The plan could be developed as part of a larger climate early warning system in Lao PDR and with partners that have a direct interest in operation of the system. The information system design, management and financing could be discussed at the 2014 international conference to draw upon international experiences.
11 11: initiate management agreements and arrangements for community ponds at schools to establish and clarify roles and responsibilities to fully utilize and maintain the sites (Component 3). The project needs to take the necessary action to ensure the community-based demonstration sites are effectively maintained.
12 12: as part of the exit strategy and integration with MAF operations, appoint a senior technical coordinator from MAF to assist the PM, APM and STA and to assume responsibility for the exit strategy and sustainability of the project outputs during the final year. Accelerated phase-in and mentoring of MAF?s direct involvement before project closure under guidance from the PM can assist in sustaining elements of the project within the ministry, particularly in regard to monitoring and management of the CCTAMs implementation.
13 13: increase the level of engineering quality assurance for rehabilitation and construction of small-scale community irrigation systems and ensure that user group arrangements are established to provide for ongoing maintenance and management. Some of the sites may require additional screening and design approval of water management infrastructure especially where previous design or operation failures have occurred.
14 14: increase monitoring and oversight of RP activities and outputs. Ensure the outputs (climate smart planning procedures, CCTAMs, etc.) are fully institutionalized in the government systems and are providing useful support for climate change adaptation. The follow-up government mainstreaming of RP outputs is a key result that requires special attention by the PSU.
15 15: enhance the inception phase procedures and guidelines for GEF and LDCF projects to ensure that well-defined implementation strategies are established based on effective logic models set out in the approved project design. Drawing upon international experiences, the current requirements for inception planning and reports need to be strengthened by UNDP/GEF to provide assistance for the critical start-up stage of GEF and LDCF projects. Inception tests are needed to guide the results-based approach to project implementation and to clarify the project concept and delivery modalities for the implementing partners and stakeholders prior to project commencement.
1. Recommendation: 1: prepare a strategic work plan for Jan 2014 ? Dec 2015 that focuses on the key outputs that have an impact on demonstrating and replicating feasible adaptation priorities and technologies, in conjunction with CCTAM implementation and demonstrations of integrated farming and small scale irrigation efficiencies.
Management Response: [Added: 2014/12/12] [Last Updated: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To hold a Planning Work Shop Exit Strategy with participation of whom and to discuss the key action points as they have emerged from the MTE recommendations
[Added: 2014/12/29]
PSU: PM/APM/STA 2014/01 Completed 2.5 days were allocated to this subject in the quarterly planning session for Q1 2014 and the PTF meeting in January and February 2014
1.1 To select CCTAM pilot activities ? key outputs for component 3
[Added: 2014/12/29]
DAEC Department of Agriculture Extension and Cooperative: TL Team Leader 2014/01 Completed CCTAMs completed
1.2 To define agro-ecology piloting ? key outputs for component 3
[Added: 2014/12/29] [Last Updated: 2015/07/08]
RC Agricultural Research Center: TL 2015/06 Completed AET works
1.3 To select small scale irrigation - locations
[Added: 2014/12/29]
PSU: TC Technical Coordinator/PC Provincial Coordinator 2014/01 Completed AWP 2014/2015 is completed
1.4 To develop and complete knowledge products other components ? focus key outputs
[Added: 2014/12/29]
Technical officers 2014/01 Completed Scenario Development: completed Policy Facilitation: completed LoAs with RPs: Completed
1.5 To prepare a budget framework for all components for 2014 and 2015
[Added: 2014/12/29]
To prepare a budget framework for all components for 2014 and 2015 2015/01 Completed AWP 2015 is completed
1.6 To revise the M&E framework and adjust the final targets following the indicators on outcome level
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PSU: SMEO Senior Monitoring and Evaluation Officer 2015/06 Completed SMEO organized workshop and progress was updated through QPR, PIR 2015.
1.7 To outline details of tools for knowledge sharing (technical reports, thematic videos)
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PSU: PMA 2015/06 Completed Available for study tours and selected workshops. On-going production until end of project
1.8 To implement Capacity Development / Training Programme
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PSU: CTP 2015/06 Completed Programme is completed and small number of training activities in the field still on-going
1.8.1 To implement thematic workshops
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PSU: APM 2015/06 Completed Completed for policy facilitation, CCTAMs, land use planning, Disaster Risk Manual. As per phasing out of activities, final event of IRAS conference was in July 2015.
1.8.2 To release thematic publications / media
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PSU: SMEO and MPA 2015/11 Completed
2. To outline the Strategic Work Plan (document)
[Added: 2014/12/29]
PSU: PM/APM/STA 2014/03 Completed Circulated early 2014
2.1 To prepare final draft of the strategic work plan document
[Added: 2014/12/29]
PSU: PM/APM/STA 2014/06 Completed Endorsed in Oct 2014
3. To get approval by project board
[Added: 2014/12/29]
PSU: NPD/PM 2014/06 Completed Endorsed by project board in October 2014
2. Recommendation: 2: undertake an Annual Work Plan for each district that sets out the agreed concept proposals to be developed, the timetables for approval and implementation, and any technical assistance that may be required. PSU staff should work with the LIPs to select local concept proposals at the beginning of each year in order to improve project efficiencies.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To draft AWP 2014
[Added: 2014/12/29]
PSU: APM/SFAO 2013/12 Completed
2. To segregate planned activities and budgets by district in order to ensure proactive and advance planning of the district level activities
[Added: 2014/12/29]
APM/SFAO/TC/PC 2013/12 Completed
3. To review annual work plan in LIPs
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PC/TC 2015/01 Completed Annual update
4. To get approval of district work plans (together with AWP 2014 and QWP 2/2014 in annual review meeting)
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PM/APM 2015/06 Completed District work plans and budgets for 2014 integrated in AWP 2014 and QWP 2/2014: final completion under QWPs 2015
5. To aggregate past activities 2011-2013 by district in order to being able to present the full picture of project activities by district since project start
[Added: 2014/12/29] [Last Updated: 2015/12/20]
SMEO/SFAO 2015/11 Completed
3. Recommendation: 3: develop a CCTAM for smallholder agricultural water management, including related practices for conservation agriculture in drought areas, water use efficiency measures and farm pond management including methods to reduce pond seepage and evaporation. A water management CCTAM should draw on some the issues experienced to date (e.g, seepage) at existing sites and complement the integrated farming approach.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To develop ToRs for CCTAM in the area of water management to facilitate improved management of water retention ponds and other infrastructure supported by the project as well as improve the extension service to farmers on the critical issue of efficient use of water and water management
[Added: 2014/12/29]
PSU: PM/STA 2014/01 Completed TORs are available and contract issued
2. To draft amendment of the Letter of Agreement with DAEC and/or inclusion of another party to ensure implementation of CCTAM extension packaged
[Added: 2014/12/29]
PM/APM/SFAO/TC/PC 2014/06 Completed
3. To initiate CCTAM development with national consultant in close collaboration with AET
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PM/APM/STA/TL AET 2014/12 Completed Consultant recruited
4. To train selected target groups in CCTAM ?water management?
[Added: 2014/12/29] [Last Updated: 2015/07/08]
TPC/TC/PC 2015/03 Completed Consultancy extended
4. Recommendation: 4: assess and enhance the institutional capacity of the project area TSCs and related extension teams to implement the CCTAMs in the project areas. Provide targeted institutional development support alongside training of the extension staff, using the project demonstration sites as appropriate. A rapid assessment of TSC capacity may be required at selected sites where there is high potential for demonstration benefits and showcasing best adaptation practices.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To draft ToRs for Institutional Capacity Assessment of TSCs
[Added: 2014/12/29]
PSU: PM/STA 2014/01 Completed Report by SMEO
2. To implement a rapid assessment by national consultant or project staff
[Added: 2014/12/29]
PM/APM/SFAO/TC/PC 2014/03 Completed Report by SMEO
3. To draft ICA Report
[Added: 2014/12/29]
PM/APM/STA 2014/03 Completed Report by SMEO
4. To train TSC and extension staff in extension methodologies and practice related to IRAS CCA
[Added: 2014/12/29] [Last Updated: 2015/07/08]
TPC/TC/PC 2015/03 Completed It is included in AWP 2015
5. To identify of sites demonstrating the integration of different project and RP outputs
[Added: 2014/12/29]
PM/APM/TC/PC/STA 2014/03 Completed Endorsed by project board Oct 2014
6. To develop 4 integrated demonstration sites, one in each district, closely linked to Agro-Ecology Pilot
[Added: 2014/12/29] [Last Updated: 2015/12/20]
APM/TC/PC/RC/RPs 2015/09 Completed 4 sites completed
5. Recommendation: 5: direct the newly-appointed Training Coordinator to focus on specific capacity gaps associated with the key outputs that the project is interested in sustaining. In conjunction with a strategic 2-year work plan, this includes strengthening the institutional capacities, as appropriate, to effectively utilize the enhanced skills that are to be generated by the training program. The training should be aimed at facilitating key project results.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To undertake assessment of TSC and extension staff training needs
[Added: 2014/12/29]
TPC/TC/PC/SMEO 2014/12 Completed Report TCP
2. To identify training needs per knowledge product / key output
[Added: 2014/12/29] [Last Updated: 2015/07/08]
TPC/PM/APM/TC/PC/STA 2015/06 Completed Report TCP
3. To implement training plan for each knowledge product / key output
[Added: 2014/12/29] [Last Updated: 2015/07/08]
TPC/APM/TC/PC/RC/RPs 2015/06 Completed It is included in AWP 2015
4. To consolidate a comprehensive training and capacity building programme for 2014 and 2015
[Added: 2014/12/29] [Last Updated: 2015/07/08]
TPC 2015/06 Completed Report TCP
6. Recommendation: 6: identify and assess the implications of the district climate scenarios for the Land Use Plans, the Disaster Management Plans and the application of CCTAMs within the project districts. Facilitate use of the climate scenarios in the relevant adaptation programs within government, drawing upon the project experience in the four districts and the international experience shared at the 2014 conference. The climate change impact analysis should illustrate a model approach for district adaptation planning in Lao PDR.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To organize X meetings with NDMO, DLPD, DAEC, DNDMCC, CCSF, NAFRI GIS, AEMT on consolidation of all outputs ? including water balance - through a single GIS (on province and district levels)
[Added: 2014/12/29]
PSU: PM/STA 2014/12 Completed
2. To demonstrate GIS to stakeholders
[Added: 2014/12/29]
PM/APM/SMEO/TC/PC/ CCSE/RPs 2014/07 Completed
3. To prepare GIS report and maps
[Added: 2014/12/29]
PM/APM/STA/RPs/SMEO 2014/12 Completed Report CCSE
4To install a GIS at NAFRI, PAFO and DAFO as a model approach for district adaptation planning, Training of selected target groups in use of model
[Added: 2014/12/29] [Last Updated: 2015/12/20]
CCSE/TPC/TC/PC 2015/09 Completed completed installation of GIS software for climate change research center (NAFRI)
7. Recommendation: 7: design the agro-ecosystem management sub-component to complement the site demonstrations in Component 3, and to integrate the planning processes (land use, disaster management, CCTAMs) with ecosystem-based village/catchment area interventions. Use the AEM sub-component as an opportunity to demonstrate with other sub-components, integrated strategies to climate change adaptation at the local level.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To organize X meetings with NDMO, DLPD, DAEC, DNDMCC, CCSF, NAFRI GIS, AEMT on consolidation of all outputs through the Agro-Ecological Management approach
[Added: 2014/12/29]
PSU: PM/STA 2014/01 Completed
2. To identify and select potential joint demonstration sites
[Added: 2014/12/29]
PM/APM/TC/PC/ AET, RPs 2014/03 Completed 2 sites identified
3. To identify areas contributions by RPs, PAFO/DAFO, AEMT, and implementation
[Added: 2014/12/29]
PM/APM/TC/PC/ AET, RPs 2014/12 Completed
4. To undertake a training Programme for of selected target groups in line with inputs for 1-3 above
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PM/APM/TC/PC/ AET, RPs 2015/03 Completed AWP 2015
5. To prepare 6-8 analytical reports / assessments climate change on local level
[Added: 2014/12/29] [Last Updated: 2015/07/08]
SMEO, STA, RPs, AET 2015/03 Completed Report on small reservoirs completed Works prepared by SMEO
8. Recommendation: 8: coordinate the project M&E system with the knowledge and learning activities under Component 4 to identify the relevant lessons from the site demonstration and experiences, and to assess the specific knowledge development and socioeconomic benefits that are being generated by the adaptation practices. The adaptation learning process should provide case examples of effective climate-resilient agricultural practices in Lao PDR.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To organize a meeting ?Knowledge Management Plan 2014/2015?
[Added: 2014/12/29]
PM/SMEO/APM/PMA/STA 2014/03 Completed
2. To organize the NAFRI conference 2014 with participation of the practitioners from the neighboring countries and a broader southeast Asia region to facilitate knowledge exchange and further learning.
[Added: 2014/12/29]
NPD/PM/APM/STA 2014/06 Completed Completed 2nd conference planned for 2015
2.1 To organize and administer
[Added: 2014/12/29]
SFAO, FAA, APM 2013/06 Completed
2.2 To select papers and speakers
[Added: 2014/12/29]
NPD/PM/APM/STA 2014/06 Completed
3. To draft listing on suggested thematic reports / case studies to be prepared until end of the project
[Added: 2014/12/29]
SMEO/PMA/STA 2014/03 Completed 1 report completed
4. To draft listing of short technical videos to be prepared during 2014/2015
[Added: 2014/12/29]
PMA/SMEO/STA 2014/03 Completed 3 videos in preparation
5. To prepare time schedules for updating project websites
[Added: 2014/12/29]
PMA/SMEO/STA 2014/03 Completed
6. To feed news into selected CCA websites managed by other organizations
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PMA/SMEO/STA 2015/06 Completed initiated and on-going
7. To outline timetable for thematic workshops and conferences until 12/2015
[Added: 2014/12/29]
SMEO/PMA/STA 2014/03 Completed AWP 2015
8. To finalize thematic reports / case studies
[Added: 2014/12/29] [Last Updated: 2015/07/08]
SMEO/PMA/STA 2015/06 Completed Completed
9. Recommendation: 9: concentrate the project exit strategy on mainstreaming the Climate Change Information System and the CCTAMs into the regular government programs and services, and on demonstrating and documenting the benefits of investing in climate resilient agriculture. The strategy should explicitly aim for sustaining specific outputs that are critical to maintaining momentum for adaptation in the agricultural sector.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To organize X meetings with NDMO, DLPD, DAEC, DNDMCC, CCSF, NAFRI GIS, AEMT on mainstreaming of all critical outputs through NAFRI and/or DNDMCC
[Added: 2014/12/29]
PSU: PM/STA 2014/12 Completed
2. To prepare decision by Board how CC information could be made accessible through NAFRI, a research centre or other options
[Added: 2014/12/29]
NPD/PM/APM 2014/01 Completed NAFRI intends to establish a new research centre on climate change adaptation in agriculture during 2014
3. To agree with RPs on integration of knowledge products into regular services of the agency
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PM/APM/STA 2015/09 Completed
4. To prepare 20 short videos on different benefits from Knowledge Products / CC information system / specific critical outputs
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PMA, SMEO 2015/12 Completed 12 videos completed by 3rd Quarter 2015
5. To further develop financial and economic analyses
[Added: 2014/12/29] [Last Updated: 2015/07/08]
PM/APM/STA/SFAO/SMEO 2015/06 Completed Completed through assessments done by BDD RC initiatives
10. Recommendation: 10: prepare a management plan for the proposed Climate Change Information System (Component 1) in consultation with senior government officials, which can provide a national basis for establishing commitments, procedures and financing for ongoing use of the system. The plan could be developed as part of a larger climate early warning system in Lao PDR and with partners that have a direct interest in operation of the system. The information system design, management and financing could be discussed at the 2014 international conference to draw upon international experiences.
Management Response: [Added: 2014/12/12]

The recommendation is not fully relevant for IRAS. So far IRAS was not deeper engaged in the discussion on a larger Early Warning System for Lao PDR. Instead of re-focusing our activities, the recommendation would lead into widening the scope of project undertakings. The project will organize 2-3 discussions on the subject with relevant partners, to see how the subject can be further enhanced through other agencies or projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To organize meetings with NDMO, DLPD, DAEC, DNDMCC, CCSF, NAFRI GIS, AEMT on mainstreaming of all critical outputs ? including information systems - through NAFRI and/or DNDMCC
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PSU: PM/STA 2015/12 Completed These already completed as scheduled as the last meeting was the close out IRAS meeting in October 2015
2. To prepare the decision by Board how CC information could be made accessible through NAFRI, a research centre or other options
[Added: 2014/12/29] [Last Updated: 2015/07/08]
NPD/PM/APM, CCSE 2015/06 Completed Completed and other works linked to EWS will not be undertaken by IRAS
3. To organize meetings with all Early Warning System partners in Lao PDR
[Added: 2014/12/29]
PM/APM/STA, CCSE, PDF 2014/06 No Longer Applicable Outside scope of project exit
4. To agree on structure of an EWS in Lao PDR
[Added: 2014/12/29]
PMA, SMEO, PDF 2015/12 No Longer Applicable Outside scope of project exit
5. To gradually develop a management plan for EWS
[Added: 2014/12/29]
PM/APM/STA/PDF 2015/12 No Longer Applicable Outside scope of project exit
11. Recommendation: 11: initiate management agreements and arrangements for community ponds at schools to establish and clarify roles and responsibilities to fully utilize and maintain the sites (Component 3). The project needs to take the necessary action to ensure the community-based demonstration sites are effectively maintained.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To assess each pond regarding the potential for agro-ecological/CCTAM demonstration practice
[Added: 2014/12/29]
TC/PC/AET 2014/01 Completed AWP 2014
2. To design plans for use of ponds and surrounding lands
[Added: 2014/12/29] [Last Updated: 2015/07/09]
TC/PC/AET 2015/06 Completed Competed through discussions with owners
3. To manage plans for each pond agreed with school and community
[Added: 2014/12/29] [Last Updated: 2015/07/09]
TC/PC/APM/AEMT/DAEC 2015/06 Completed Completed through training
4. To implement agriculture extension practice
[Added: 2014/12/29] [Last Updated: 2015/07/09]
TPC/TC/AET/DAEC 2015/07 Completed Completed during 3rd QTR 2015
5. To monitor plan for all ponds and monthly reporting
[Added: 2014/12/29] [Last Updated: 2015/07/09]
SMEO/MERAs 2015/07 Completed Completed during 3rd QTR 2015
6. To provide CCA materials for schools
[Added: 2014/12/29] [Last Updated: 2015/07/09]
DNDMCC/PMA 2015/07 Completed Completed during 3rd QTR 2015
7. To prepare video on Initiated pond management, use and benefits
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PMA 2015/07 Completed Completed during 3rd QTR 2015
12. Recommendation: 12: as part of the exit strategy and integration with MAF operations, appoint a senior technical coordinator from MAF to assist the PM, APM and STA and to assume responsibility for the exit strategy and sustainability of the project outputs during the final year. Accelerated phase-in and mentoring of MAF?s direct involvement before project closure under guidance from the PM can assist in sustaining elements of the project within the ministry, particularly in regard to monitoring and management of the CCTAMs implementation.
Management Response: [Added: 2014/12/12]

The recommendation is not very realistic given the fact that the project has two Senior MAF officials (NPD/PM) on top of project management already, and the Vice-Minister MAF as the Chairman of the Board. The appointment of another official will certainly lead to lengthy discussions, and probably not end with the appointment of another MAF senior staff. Instead, project management will enhance the existing structure with the measures outlined in the table below.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To prepare calendar with scheduled board meetings until end of project
[Added: 2014/12/29]
PSU: PM/STA 2013/12 Completed Board meeting 2015 to be determined
2. To assure a ?Decision-making agenda? for NAFRI/MAF: NPD, PM during PTF meetings
[Added: 2014/12/29] [Last Updated: 2015/07/09]
NPD/PM/APM 2015/07 Completed
3. To draft a table of strategic milestones for decision-making by NAFRI/MAF: NPD, PM
[Added: 2014/12/29] [Last Updated: 2015/07/09]
NPD/PM/APM/STA 2015/07 Completed Completed through conclusions in each PTF meeting
4. To report against items 1-3 in PTF meetings and monthly coordination meetings with UNDP CO, and in Quarterly Progress Reports
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PM/APM/SMEO/STA 2015/07 Completed
13. Recommendation: 13: increase the level of engineering quality assurance for rehabilitation and construction of small-scale community irrigation systems and ensure that user group arrangements are established to provide for ongoing maintenance and management. Some of the sites may require additional screening and design approval of water management infrastructure especially where previous design or operation failures have occurred.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To draft ToRs for technical supervision of engineering activities and works
[Added: 2014/12/29]
PSU: PM/STA 2014/04 Completed
2. To prepare contract with private sector or LOA with district authorities
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PM/APM/SFAO/TC/PC 2015/07 Completed
3. To undertake training of user groups in operation and maintenance
[Added: 2014/12/29] [Last Updated: 2015/07/09]
TPC/TC/PC 2015/07 Completed Completed during 3rd QTR 2015
4. To come to written agreements with user groups on O+M
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PM/APM/TC/PC 2015/07 Completed Completed through discussion with owners
5. To get formal approval for all infrastructure / works by responsible district authority
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PM/APM/TC/PC 2015/07 Completed Completed during 3rd QTR 2015
14. Recommendation: 14: increase monitoring and oversight of RP activities and outputs. Ensure the outputs (climate smart planning procedures, CCTAMs, etc.) are fully institutionalized in the government systems and are providing useful support for climate change adaptation. The follow-up government mainstreaming of RP outputs is a key result that requires special attention by the PSU.
Management Response: [Added: 2014/12/12]

The recommendation is relevant and acceptable

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. To organize monthly meetings with RPs / Research Centres, etc
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PM/APM/SMEO/STA 2015/07 Completed Completed during 3rd QTR 2015
2. To organize a RP Outputs? demonstration fair / workshop with full functionality of all tools developed (if possible in English)
[Added: 2014/12/29] [Last Updated: 2015/07/09]
PM/APM/STA/RPs 2015/07 Completed Completed through IRAS NAFRI conference in July 2015
3. To clarify modalities for institutionalization of outputs / tools into regular GoL structure
[Added: 2014/12/29]
PM/APM/STA/RPs 2014/12 Completed Included in exit strategy endorsed by Board in Oct 2014
3.1 To support NAFRI in the establishment of CCA Research Centre
[Added: 2014/12/29] [Last Updated: 2015/07/09]
NPD/PM 2015/07 Completed Completed during 3rd QTR 2015
3.2 To support NDMO in the integration of District Disaster Management Plan and Village Disaster Management Plans
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PM/APM/TL NDMO 2015/09 Completed LOA extension approved and action completed
3.3 To support DAEC in the acknowledgment of CCTAM as GoL extension package and nation-wide distribution
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PM/APM/TL DAEC 2015/09 Completed LOA extension approved and action completed
3.4 To support DNDMCC in the continued use of promotion materials and expansion into other districts / provinces
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PM/APM/TL DNDMCC 2015/09 Completed LOA extension approved and action completed
3.5 To support DLPD in formal integration of CCA criteria in PLUP / MONRE procedures
[Added: 2014/12/29] [Last Updated: 2015/12/20]
PM/APM/ TL DLPD 2015/09 Completed LOA extension approved and action completed
4. To prepare recommendations for future policy development measures in the agriculture sector
[Added: 2014/12/29]
PM/APM/PDF 2014/10 Completed Final workshop done by PDF
15. Recommendation: 15: enhance the inception phase procedures and guidelines for GEF and LDCF projects to ensure that well-defined implementation strategies are established based on effective logic models set out in the approved project design. Drawing upon international experiences, the current requirements for inception planning and reports need to be strengthened by UNDP/GEF to provide assistance for the critical start-up stage of GEF and LDCF projects. Inception tests are needed to guide the results-based approach to project implementation and to clarify the project concept and delivery modalities for the implementing partners and stakeholders prior to project commencement.
Management Response: [Added: 2014/12/12]

The recommendation is beyond the scope of IRAS Project.

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