Final Evaluation of the Support to the Electoral Cycle Project - Zambia (2009 - 2012)

Report Cover Image
Evaluation Plan:
2011-2015, Zambia
Evaluation Type:
Final Project
Planned End Date:
02/2015
Completion Date:
04/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
100,000

Share

Document Type Language Size Status Downloads
Download document TORs Final Evaluation_SUPPORT THE ELECTORAL CYCLE PROJECT_Final.doc tor English 500.50 KB Posted 339
Download document Evaluation of the Electoral Cycle Management Project_Revised Draft.doc report English 815.00 KB Posted 1320
Title Final Evaluation of the Support to the Electoral Cycle Project - Zambia (2009 - 2012)
Atlas Project Number: 00071651
Evaluation Plan: 2011-2015, Zambia
Evaluation Type: Final Project
Status: Completed
Completion Date: 04/2015
Planned End Date: 02/2015
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 2.1. Parliaments, constitution making bodies and electoral institutions enabled to perform core functions for improved accountability, participation and representation, including for peaceful transitions
Evaluation Budget(US $): 100,000
Source of Funding: Multi-Donor Trust Fund
Joint Programme: No
Joint Evaluation: Yes
  • Joint with Electoral Commission of Zambia (ECZ)
Evaluation Team members:
Name Title Email Nationality
Chandiwira Nyirenda Mr nyirendachandiwira@gmail.com
GEF Evaluation: No
Key Stakeholders: Ministry of Justice, Ministry of Home Affairs, Other Governmment Ministries and National Institutions, Civil Society Organisations,Cooperating Partners, Political Parties
Countries: ZAMBIA
Lessons
Findings
Recommendations
1 1: Although ECZ has received considerable support in terms of organisational capacity strengthening, detailed analysis of areas where external support would be required should be undertaken so as not to allow the weaknesses in these areas become operational challenges for the institution in future. Some of the areas in which ECZ will require further support include the following: i) Capacity building for voter education for staff still needs to be scaled up to create a broader and stronger national pool of trainers who have undergone Train-The-Facilitator (TTF) programme; ii) Creation of a national cadre of voter education facilitators for the deaf and blind to specifically take care of the needs of these special groups of citizens using specially developed facilitation materials; iii) The National Voter Education Team (NVET) should be expanded from the present membership of two people to at least 25 people nationally; and iv) Electoral staff training in ECZ should be advanced further through conducting the BRIDGE workshop for the accreditation of ECZ personnel and identified future core-trainers.
2 2: Provide capacity building support to CSOs for them to set up and use credible PVT during elections.
3 3: More resources need to be invested in intensifying the relationship between ECZ and DNRPC and bring it to a level where civil and voter registration will be seamlessly linked.
4 4: The ECZ should endeavor to enter into high level policy dialogue with government to ensure that resources are secured to support the CVR programme, which was abandoned due to lack of funding from central treasury.
5 5: A formal body at the national level should be established to ensure the follow-up and involvement of beneficiaries (such as CSOs). A local Follow-up committee under the leadership of the Church mother bodies but collaborating with a structure linked to Parliament, for instance, could play a positive role in creating an enabling environment for the scaling-up of project results.
6 6: Future support to civic and voter education should ensure that CSOs play a lead role with ECZ playing an oversight role (though setting standards) and providing quality assurance.
7 7: ECZ should be supported to invest in the use of alternative IT platforms, such as mobile phone technology, to bring reality to the concept of continuous voter education to supplement the efforts of other players such as CSOs. This should also apply to the increased and continuous use of mass communication avenues, such as television, outside election periods.
8 8: Future support to the electoral process should take into consideration the need to pay attention to issues relating to the Constitution making process. One such area in which UNDP could render such support could be public information and civic education campaign on the constitution making process, and the role and implications of the draft constitution.
1. Recommendation: 1: Although ECZ has received considerable support in terms of organisational capacity strengthening, detailed analysis of areas where external support would be required should be undertaken so as not to allow the weaknesses in these areas become operational challenges for the institution in future. Some of the areas in which ECZ will require further support include the following: i) Capacity building for voter education for staff still needs to be scaled up to create a broader and stronger national pool of trainers who have undergone Train-The-Facilitator (TTF) programme; ii) Creation of a national cadre of voter education facilitators for the deaf and blind to specifically take care of the needs of these special groups of citizens using specially developed facilitation materials; iii) The National Voter Education Team (NVET) should be expanded from the present membership of two people to at least 25 people nationally; and iv) Electoral staff training in ECZ should be advanced further through conducting the BRIDGE workshop for the accreditation of ECZ personnel and identified future core-trainers.
Management Response: [Added: 2015/11/29]

UNDP and ECZ have already recognized the need to address the gaps noticed in the 2011 electoral cycle follow by the experiences of the by-election held in January 2015. The key gaps in institutional capacity development of the ECZ and stakeholders that have identified have been addressed through the development of the new project named: Consolidation of the Electoral Process in Zambia-Support to the Electoral Cycle 2015-2017. The project among other things will continue to strengthen the systems and processes for voter education, election management and results transmission, as well as voter education for deaf and the blind. On BRIDGE training, UNDP support during the project led to accreditation of two (2) ECZ staff as BRIDGE trainers including other trainers in CSOs. With these trainers, more staff can be trained locally with ECZ resources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Review the voter education mechanisms and processes
[Added: 2015/11/29] [Last Updated: 2017/11/01]
ECZ and UNDP Governance Unit 2016/08 Completed These were reviewed after a Voter Education Needs Assessment and informed the design of Voter Educations Materials, Mechanisms and Processes for 2015 Presidential by-election and the 2016 General Elections. History
1.2. Develop a monitoring and accountability framework for voter education during the implementation of the new 2015-2017 project
[Added: 2015/11/29] [Last Updated: 2017/11/01]
ECZ and UNDP Governance Unit 2017/12 Completed The framework was developed and piloted during the 2016 general elections. It is being reviewed to take in account challenges and lessons learned during the 2016 General Elections. History
2. Recommendation: 2: Provide capacity building support to CSOs for them to set up and use credible PVT during elections.
Management Response: [Added: 2015/11/29]

UNDP support to build the capacity of CSOs takes a holistic approach by ensuring the financial sustainability of the organizations which ultimately will also enhance their capacity for PVT directly or indirectly. This will be done under the new 2015-2017 programme through the development of sustainability framework for CSOs including the development of long term coordination mechanisms.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. Develop a coordination and sustainability framework for CSOs participating in the electoral cycle
[Added: 2015/11/29] [Last Updated: 2017/11/01]
ECZ and UNDP Governance Unit 2017/06 No Longer Applicable [Justification: This activity was halted until Government and Civil Society Organizations had concluded on an appropriate coordination mechanism which would also govern the CSO's work on elections.]
This activity was halted until Government and Civil Society Organizations had concluded on an appropriate coordination mechanism which would also govern the CSO's work on elections. History
3. Recommendation: 3: More resources need to be invested in intensifying the relationship between ECZ and DNRPC and bring it to a level where civil and voter registration will be seamlessly linked.
Management Response: [Added: 2015/11/29]

UNDP played a brokering role in the just ended project to increase the collaboration between the ECZ and DNRPC. As a result of this support, we have seen a coordinated and synchronized national and voter education in 2015. This is expected to continue to strengthen and become more coordinated and harmonized in future years.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Carry out a synchronized National and Voter registration process in 2015 to ensure that new voters are not left out.
[Added: 2015/11/29]
ECZ and DNRPC 2015/11 Completed ECZ and DNRPC combined the national and voter registration exercises which were carried out in 2015 at all district council offices and other designated centres.
4. Recommendation: 4: The ECZ should endeavor to enter into high level policy dialogue with government to ensure that resources are secured to support the CVR programme, which was abandoned due to lack of funding from central treasury.
Management Response: [Added: 2015/11/29]

UNDP has built the capacity of the ECZ for a continuous voter registration process through the provision of the mobile voter registration kits, upgrading of software and helping to fund the 2011 electoral cycle mobile voter registration process, including the establishment of the District Voter Education Centre (DVEC) in the show grounds. The sustainability of the CVR process has been hampered by non-availability of funds on a continuous basis and thus periodic mass registration processes which are seen to be cost effective have been done. UNDP will continue to work with ECZ and partners, and advocate to government to have a fully functional CVR in place.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Advocate for a Continuous Voter Registration (CVR) which is cost effective to government with ECZ and partners.
[Added: 2015/11/29] [Last Updated: 2017/11/01]
UNDP Governance Unit and ECZ 2015/11 Completed This has piloted but faced challenges as Government needed to come up with a cost effective CVR process and advocate for adequate government financing of the process. History
5. Recommendation: 5: A formal body at the national level should be established to ensure the follow-up and involvement of beneficiaries (such as CSOs). A local Follow-up committee under the leadership of the Church mother bodies but collaborating with a structure linked to Parliament, for instance, could play a positive role in creating an enabling environment for the scaling-up of project results.
Management Response: [Added: 2015/11/29]

UNDP has supported the established of various structures such as the National Voter Education Committee (NVEC) and District Voter Education Committees (DVECs) in which CSOs and Church bodies, women and media organizations are represented. Individual members of these organizations also participate as Voter Education Facilitators (VEFs). The support towards the establishment of the sustainable framework is expected to contribute to increase and sustain the involvement of these bodies in the electoral processes. The ECZ continues to provide standards and guidelines for messages to be disseminated while UNDP and other cooperating partners support is aimed at strengthening the coordination framework with the expectation of a long term coordination mechanism for CSO?s participating in the electoral cycle.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Support the development of a long term coordination framework for CSOs and other non-state actors participating in voter education in the electoral cycle.
[Added: 2015/11/29] [Last Updated: 2017/11/01]
UNDP Governance Unit 2017/06 No Longer Applicable [Justification: This was halted as indicated under recommendation 2]
UNDP?s and cooperating partners support has included the coordination and provision of resources of voter education in previous electoral cycles. Discussions for a long term coordination mechanism have commenced. This was halted as indicated above History
6. Recommendation: 6: Future support to civic and voter education should ensure that CSOs play a lead role with ECZ playing an oversight role (though setting standards) and providing quality assurance.
Management Response: [Added: 2015/11/29]

The ECZ has continued to play its role of providing guidelines, standards and its oversight role. UNDP has also supported the mapping of CSO?s operational areas and coordination of voter education activities to increase coverage. The support in 2016 and beyond will be focused on establishment of a long term coordination mechanism as indicated above on the response for recommendation 5.

Key Actions:

7. Recommendation: 7: ECZ should be supported to invest in the use of alternative IT platforms, such as mobile phone technology, to bring reality to the concept of continuous voter education to supplement the efforts of other players such as CSOs. This should also apply to the increased and continuous use of mass communication avenues, such as television, outside election periods.
Management Response: [Added: 2015/11/29]

UNDP?s and other cooperating partners support on IT platforms has also included the upgrading of Electoral Information Management System (EIMS) to include the use of mobile phones to correct election information and tests for transmission of results which have been conducted in more than three (3) by-elections. The testing of upgraded EIMS using mobile phones is expected to be completed in time for use in the 2016 general elections and is expected to reduce the time for announcing results from 48 years and 24 years. Assessment of communication avenues for disseminating electoral information has been undertaken and billboards and TVs have been found to not be as effective radio stations, especially community radio.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Complete the testing of the Upgraded EIMS including the use of mobile phones to transmit election results and shorten the time for announcing results.
[Added: 2015/11/29] [Last Updated: 2019/04/02]
ECZ and UNDP Governance Unit 2016/09 Completed The testing exercise of teh upgraded EIMS was completed in Western and Eastern Province by elections in 2016. History
8. Recommendation: 8: Future support to the electoral process should take into consideration the need to pay attention to issues relating to the Constitution making process. One such area in which UNDP could render such support could be public information and civic education campaign on the constitution making process, and the role and implications of the draft constitution.
Management Response: [Added: 2015/11/29]

This has been taken up in the new project to address strategic and emerging issues that may arise after parliament has voted on the non-contentious clauses of the constitution and also after the referendum. These outcomes may have implications for the electoral legislation (The Electoral Act) and the code of conduct.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Undertake a review of the electoral legislation and the code of conduct to identify gaps that may arise from the adoption of the non-contentious clauses of the constitution or after the referendum.
[Added: 2015/11/29] [Last Updated: 2017/11/01]
ECZ and UNDP Governance Unit 2017/03 Completed This was completed after some revised constitutional clauses were adopted in preparation for the 2016 general elections leading to the establishment of the Constitutional Court among others. History

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org