Mid term evaluation -Conservation and Sustainable Use of Biodiversity in the Headwaters of the Huaihe River Basin

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Evaluation Plan:
2011-2015, China
Evaluation Type:
Mid Term Project
Planned End Date:
05/2012
Completion Date:
05/2012
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,960

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Title Mid term evaluation -Conservation and Sustainable Use of Biodiversity in the Headwaters of the Huaihe River Basin
Atlas Project Number: 00049070
Evaluation Plan: 2011-2015, China
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 05/2012
Planned End Date: 05/2012
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Local and national authorities have the capacities to access and integrate multiple sources of public and private environmental financing in support of sustainable human development, including gender equality and poverty reduction
  • 2. National and local governments and communities have the capacities to adapt to climate change and make inclusive and sustainable environment & energy decisions benefitting in particular under-served populations
Evaluation Budget(US $): 25,960
Source of Funding:
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Nationality
GEF Evaluation: Yes
Evaluation Type:
Focal Area: Biodiversity
Project Type: FSP
GEF Phase: GEF-1
PIMS Number: 3934
Key Stakeholders:
Countries: CHINA, PEOPLE'S REPUBLIC
Lessons
Findings
Recommendations
1 Evaluation Recommendation or Issue 1.:Radical re-structuring of the PMO and its staff
2 Evaluation Recommendation or Issue 2: A National Technical Advisory as a full-time post based within the PMO to replace the positions of Technical Deputy Director and Biodiversity Specialist
3 Evaluation Recommendation or Issue 3: Restructure the logframe ?simplify to concentrate on the priority actions needed to achieve its core vision for getting biodiversity actively mainstreamed into the land-use planning process and into sectoral policy action on the ground
4 Evaluation Recommendation or Issue 4:Readjusting technical advisory group, a clear business responsibility
5 Evaluation Recommendation or Issue 5: Determination of suspension and no-cost extension period, apply for providing sufficient time for the restructured Project to achieve its core aims
6 Evaluation Recommendation or Issue6: Analyze the first part of finances disbursed, determine ways to make significant improvements to the Project?s cost-effectiveness
7 Evaluation Recommendation or Issue 7:Reconstitute of TAG with a clear operational mandate and supported by data intuitive to decision-makers from simple monitoring system
8 Evaluation Recommendation or Issue 8:Activity ?4.2.2 Media publicity? should be removed from the logframe or at least scaled back to a bare minimum).
9 Evaluation Recommendation or Issue 9: PSC (especially MOF) should meet at least twice a year, with well prepared agenda and documents for updating and decision making requirements to prioritize discussion of the strategic direction of the Project
10 Evaluation Recommendation or Issue10: The report should be simple, progress report should be more precise
11 Evaluation Recommendation or Issue11: Secured documentation system both hard copy and Electronic versions: All computer back-up CDs and DVDs should be stored within the office?s fire-proof safe, back-up lists of computer passwords stored securely
1. Recommendation: Evaluation Recommendation or Issue 1.:Radical re-structuring of the PMO and its staff
Management Response: [Added: 2013/01/28]

Management Response: Radical re-structuring of the PMO and its staff, Capable staff qualified both technically and managerially in place according to UNDP/GEF Project process Key Action(s): 1.1 Dismissing the former PMO member. 1.2 Recruitment and identify new PMO member, Including project manager, administrative translator, information officer, project accounting and cashier. Time Frame: 2012.7.12 2012.8.17 Responsible Unit(s): XMG,UNDP CO; XMG,UNDP CO Tracking Status: An efficient Project Office

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Dismissing the former PMO member.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG,UNDP CO 2012/07 Completed
1.2 Recruitment and identify new PMO member, Including project manager, administrative translator, information officer, project accounting and cashier.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG,UNDP CO 2012/08 Completed
2. Recommendation: Evaluation Recommendation or Issue 2: A National Technical Advisory as a full-time post based within the PMO to replace the positions of Technical Deputy Director and Biodiversity Specialist
Management Response: [Added: 2013/01/28]

Management Response: HHRB project employed professor Xue Dayuan as a National Technical Consultant,Instead of the former Technical Deputy Director and Biodiversity Specialist. Key Action(s): 2.1. Fired the former Biodiversity Specialist 2.2. Employ domestic biodiversity chief scientist Professor Xue Dayuan as HHRB project technical consultant Time Frame: 2012.7.12 2012.8.17 Responsible Unit(s): XMG,UNDP CO, XMG,UNDP CO Tracking Status: Employ domestic biodiversity chief scientist Professor Xue Dayuan as HHRB project technical consultant, offer technical support

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1. Fired the former Biodiversity Specialist
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG,UNDP CO 2012/07 Completed
2.2. Employ domestic biodiversity chief scientist Professor Xue Dayuan as HHRB project technical consultant
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG,UNDP CO 2012/08 Completed
3. Recommendation: Evaluation Recommendation or Issue 3: Restructure the logframe ?simplify to concentrate on the priority actions needed to achieve its core vision for getting biodiversity actively mainstreamed into the land-use planning process and into sectoral policy action on the ground
Management Response: [Added: 2013/01/28]

Management Response: UNDP recruitment independent consultant Mr. Phillip Edward modified HHRB project log frame, the project log frame has been revised and finalized. Key Action(s): 3.1 Recruitment an independent consultant, Mr. Phillip modified HHRB project logframe. 3.2 Phillip come to Xinyang, through workshop, discuss, revise and improve the project logframe, identify new outputs/actions. Time Frame: 2011.8.10 End of August.2012 Responsible Unit(s): XMG,UNDP CO; XMG National Technical advisory GEF TAG

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Recruitment an independent consultant, Mr. Phillip modified HHRB project logframe.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG,UNDP CO 2011/08 Completed
3.2 Phillip come to Xinyang, through workshop, discuss, revise and improve the project logframe, identify new outputs/actions.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG National Technical advisory GEF TAG 2012/08 Completed
4. Recommendation: Evaluation Recommendation or Issue 4:Readjusting technical advisory group, a clear business responsibility
Management Response: [Added: 2013/01/28]

Management Response: Readjusted technical advisory group, a clear business responsibility Key Action(s): 4.1 Review all original project contracts including staff, oversea and domestic consultants, sub-contract, procurement etc. identify new technical advisory group 4.2 According to expert knowledge structure, new division of labor, define business and responsibility Time Frame: 2012.7.15 2012.9.20 Responsible Unit(s): XMG UNDP CO; XMG UNDP CO

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Review all original project contracts including staff, oversea and domestic consultants, sub-contract, procurement etc. identify new technical advisory group
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG UNDP CO 2012/07 Completed
4.2 According to expert knowledge structure, new division of labor, define business and responsibility
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG UNDP CO 2012/09 Completed
5. Recommendation: Evaluation Recommendation or Issue 5: Determination of suspension and no-cost extension period, apply for providing sufficient time for the restructured Project to achieve its core aims
Management Response: [Added: 2013/01/28]

Management Response: The project was suspended for 6 months, has applied for no cost delay, extend the project to June 30, 2014. Key Action(s): 5.1 According to the MTE recommendations, HHRB project was suspended for 6 months, for restructuring, including restructuring project office staff, modify the program logframe. 5.2 Determination of suspension and no-cost extension period, apply for providing sufficient time for the restructured Project to achieve its core aims, After many consultations, project need to extend to June 30, 2014 (the original end date of June 1, 2013). Time Frame: 2012.9.30 2012.8.31 Responsible Unit(s): independent consultants, UNDP CO; RTA GEF independent consultants, UNDP CO RTA GEF

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 According to the MTE recommendations, HHRB project was suspended for 6 months, for restructuring, including restructuring project office staff, modify the program logframe.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
independent consultants, UNDP CO RTA GEF 2012/09 Completed
5.2 Determination of suspension and no-cost extension period, apply for providing sufficient time for the restructured Project to achieve its core aims, After many consultations, project need to extend to June 30, 2014 (the original end date of June 1, 2013).
[Added: 2013/01/28] [Last Updated: 2015/12/07]
independent consultants, UNDP CO RTA GEF 2012/08 Completed
6. Recommendation: Evaluation Recommendation or Issue6: Analyze the first part of finances disbursed, determine ways to make significant improvements to the Project?s cost-effectiveness
Management Response: [Added: 2013/01/28]

Management Response: Already analyzed this period project financial expenditure, improving the cost-effective method, and applied in the new two year work plan and budget. Key Action(s): 6.1 Analyze the first part of finances disbursed 6.2 improving the cost-effective method Time Frame: 2012.9.20 2012.9.20 Responsible Unit(s): XMG; XMG

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Analyze the first part of finances disbursed
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG 2012/09 Completed
6.2 improving the cost-effective method
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG 2012/09 Completed
7. Recommendation: Evaluation Recommendation or Issue 7:Reconstitute of TAG with a clear operational mandate and supported by data intuitive to decision-makers from simple monitoring system
Management Response: [Added: 2013/01/28]

Management Response: Recently will organize the new technical advisory group for HHRB project to design a simple monitoring system. Key Action(s): 7.1 Organized technical advisory group seminars, formulate a new simple control system 7.2 Run the monitoring system,implement the system,provide intuitive data to the decision-making body. Time Frame: Before end 2012 Before end 2013 Responsible Unit(s): XMG UNDP CO; XMG UNDP CO

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Organized technical advisory group seminars, formulate a new simple control system
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG UNDP CO 2012/12 Completed
7.2 Run the monitoring system;implement the system;provide intuitive data to the decision-making body.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG UNDP CO 2013/12 Completed
8. Recommendation: Evaluation Recommendation or Issue 8:Activity ?4.2.2 Media publicity? should be removed from the logframe or at least scaled back to a bare minimum).
Management Response: [Added: 2013/01/28]

Management Response: The modified log frame has removed this activity. Key Action(s): 8.1. independent consultancies modify the project logframe through research and discuss, this activity has been cleared. Time Frame: 2012.9.20 Responsible Unit(s): XMG UNDP CO Independent consultants

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1. independent consultancies modify the project logframe through research and discuss, this activity has been cleared.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG UNDP CO Independent consultants, 2012/09 Completed
9. Recommendation: Evaluation Recommendation or Issue 9: PSC (especially MOF) should meet at least twice a year, with well prepared agenda and documents for updating and decision making requirements to prioritize discussion of the strategic direction of the Project
Management Response: [Added: 2013/01/28]

Management Response: In the future PSC (especially MOF) planned to meet at least twice a year, with well prepared agenda and documents, focus on the project strategic direction of the Project Key Action(s): 9.1 HHRB will held 2012 PSC/TPR Meetings, report progress and discuss key issues for project next strategic direction. Time Frame: 2012.10 Responsible Unit(s): XMG HHRB PMO

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 HHRB will held 2012 PSC/TPR Meetings, report progress and discuss key issues for project next strategic direction.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG HHRB PMO 2012/10 Completed
10. Recommendation: Evaluation Recommendation or Issue10: The report should be simple, progress report should be more precise
Management Response: [Added: 2013/01/28]

Management Response: Project progress report, annual reports, technical reports and other reports will focus more concise, accurate. Key Action(s): 10.1 Project progress report, annual reports, technical reports and other reports will focus more concise, accurate. Time Frame: During the project implementation Responsible Unit(s): XMG HHRB PMO

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Project progress report, annual reports, technical reports and other reports will focus more concise, accurate.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG HHRB PMO 2015/12 Completed
11. Recommendation: Evaluation Recommendation or Issue11: Secured documentation system both hard copy and Electronic versions: All computer back-up CDs and DVDs should be stored within the office?s fire-proof safe, back-up lists of computer passwords stored securely
Management Response: [Added: 2013/01/28]

Management Response: All computer back-up CDs and DVDs stored within the office?s fire-proof safe, back-up lists of computer passwords stored securely Key Action(s): 11.1 All computer back-up CDs and DVDs be stored within the office?s fire-proof safe, back-up lists of computer passwords stored securely. Time Frame: During the project implementation Responsible Unit(s): XMG HHRB PMO

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1 All computer back-up CDs and DVDs be stored within the office?s fire-proof safe, back-up lists of computer passwords stored securely.
[Added: 2013/01/28] [Last Updated: 2015/12/07]
XMG HHRB PMO 2013/01 Completed

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