Joint County Support Team and Liberia Decentralization & Local Development Evaluation

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Evaluation Plan:
2008-2012, Liberia
Evaluation Type:
Project
Planned End Date:
01/2012
Completion Date:
03/2012
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
35,000

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Title Joint County Support Team and Liberia Decentralization & Local Development Evaluation
Atlas Project Number: 00071201
Evaluation Plan: 2008-2012, Liberia
Evaluation Type: Project
Status: Completed
Completion Date: 03/2012
Planned End Date: 01/2012
Management Response: Yes
Focus Area:
  • 1. Crisis Prevention & Recovery
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. National and local institutions have the capacities to prevent, reduce and mitigate the impact of conflict
  • 2. National and local institutions have the capacities to fulfill key functions of government for recovery in early post-crisis situations
  • 3. Livelihoods and economic recovery generated, including infrastructure restoration, employment and sustainable income earning opportunities for crisis affected communities
Evaluation Budget(US $): 35,000
Source of Funding: SIDA, EU
Joint Programme: No
Joint Evaluation: Yes
  • Joint with MIA, GC, MoPEA, LISGIS
Evaluation Team members:
Name Title Email Nationality
Michael Dalton
Mark Marvey
GEF Evaluation: No
Key Stakeholders: EU, SIDA GOL, UNMIL, UNOPS UNHCR, County Administration
Countries: LIBERIA
Lessons
Findings
Recommendations
1 Government to host and UNDP to facilitate the holding of a workshop on Issues, Constraints and Challenges to harmonising and aligning the Decentralisation Policy and implementation strategy, with the Civil Service Reform and the Public Service Reform
2 UNDP to ensure that all three programmes and project take into account the NCDS (2010) when preparing or updating training courses and materials, as well as AWPs and any follow-on initiatives.
3 UNDP to ensure that there is a proper understanding of programming and RBM terminology by those formulating programmes or projects and also AWPs and progress reports.
4 UNDP to ensure that there should be no further separation of CST and LDLD programmes beyond the end of this year, and that more attention is given to establishing baselines.
5 UNDP to review and improve the draft AWP (2012) for CST and LDLD, bringing some but not necessarily all NIMAC-related elements in as well.
6 MPEA, in consultation with GC, LISGIS, MIA and UNDP to organise a Programme/Project Board meeting to review the revised draft AWP (2012) for CST/LDLD/NIMAC.
7 UNDP to ensure that from now on, progress reports reflect an implicit RBM approach to reporting progress towards desired end results, with particular attention being paid to reporting what remains to be done and by whom so as to achieve that end result.
8 UNDP to look at implementing recommendations of the UN resource mobilisation policy paper (2010) so as to ensure that funding is mobilised in a timely manner for national priorities.
9 UNDP to look at how it could advise and assist the Government in promoting better donor coordination, if not in general at least in this specific area.
10 UNDP to look closely at the linkage between ambitious designs and funding shortfalls, and for the coming initiative, to consider a more tightly phased design and roll-out programme that can be accurately costed and funding raised, phase by phase.
11 The Government and development partners to take a detailed look at the challenges to sustaining the outputs and results of capacity building programmes, particularly in this area, and to formulate a multi-year comprehensive approach.
12 The Government and UNDP to examine the two programmes (CST and LDLD) to assess what an exit strategy, component by component, might be or indeed should have been originally; this exercise will be needed as part of any formulation of a follow-on initiative.
13 Given the complexity and the risks involved, UNMIL and UNDP to commence more detailed joint examination of all aspects of what an effective transition would involve ? personnel, infrastructure, security, logistics, accommodation, and so on, giving due consideration to how the handover would be sequenced within each county and overall -
1. Recommendation: Government to host and UNDP to facilitate the holding of a workshop on Issues, Constraints and Challenges to harmonising and aligning the Decentralisation Policy and implementation strategy, with the Civil Service Reform and the Public Service Reform
Management Response: [Added: 2013/04/26]

UNDP shared report of the combined evaluation report detailing key findings and recommendations. Meetings were held with key Government partners such as the Ministry of Internal Affairs (MIA), Governance Commission (GC), Liberia Institute of Statistics and Geo-Information Services (LISGIS) and Ministry of Planning and Economic Affairs (MoPEA), to discuss key findings, recommendations and way forward communicated.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Jointly planning and programme formulation meetings; Formulation and well functioning of the Inter-Ministerial Committee on Decentralization (IMCD) Sector consultants recruited by GC to align the reforms
[Added: 2013/04/26]
MIA, GC, UNDP 2012/12 Completed
2. Recommendation: UNDP to ensure that all three programmes and project take into account the NCDS (2010) when preparing or updating training courses and materials, as well as AWPs and any follow-on initiatives.
Management Response: [Added: 2013/04/26]

Management has communicated key findings and recommendations to all Programme Units within UNDP, stressing the need for future trainings and related planning processes be aligned to priorities articulated in the National Capacity Development Strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2012 AWP and implementation of training are aligned to the NCDS; accordingly training on fiscal decentralization shifted to Ministry of Finance.
[Added: 2013/04/26]
MIA, UNDP 2012/12 Completed
3. Recommendation: UNDP to ensure that there is a proper understanding of programming and RBM terminology by those formulating programmes or projects and also AWPs and progress reports.
Management Response: [Added: 2013/04/26]

Management acknowledged the need to promote clear understanding of programming and RBM terminology by the partners

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Joint planning and programme process with partners RBM trainings conducted to enhance government and programme standing of RBM and related programme terminology.
[Added: 2013/04/26]
UNDP 2012/12 Completed
4. Recommendation: UNDP to ensure that there should be no further separation of CST and LDLD programmes beyond the end of this year, and that more attention is given to establishing baselines.
Management Response: [Added: 2013/04/26]

Management acknowledged the need to collapse CST and LDLD into holistic programnme in support of Decentralization Agenda in Liberia.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
One programme on decentralization -the Liberia Decentralization and Support Project in Liberia - finalized and approved by GOL for 2013-2017.
[Added: 2013/04/26]
MIA, GC, MoPEA 2012/12 Completed
5. Recommendation: UNDP to review and improve the draft AWP (2012) for CST and LDLD, bringing some but not necessarily all NIMAC-related elements in as well.
Management Response: [Added: 2013/04/26]

Management communicated the recommendation to programme/project staff of CST, LDLD and NIMAC.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2012 AWP was reviewed to incorporate some elements of NIMAC activities especially data, and information management activities in the counties.
[Added: 2013/04/26]
UNDP LISGIS MoPEA 2012/12 Completed
6. Recommendation: MPEA, in consultation with GC, LISGIS, MIA and UNDP to organise a Programme/Project Board meeting to review the revised draft AWP (2012) for CST/LDLD/NIMAC.
Management Response: [Added: 2013/04/26]

Management fully agreed and followed-up on the recommendation with MoPEA.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Programme/Project Board meeting was organised to review and approve the revised 2012 AWP for CST/LDLD/NIMAC.
[Added: 2013/04/26]
UNDP, MIA, GC, LISGIS MoPEA 2012/12 Completed
7. Recommendation: UNDP to ensure that from now on, progress reports reflect an implicit RBM approach to reporting progress towards desired end results, with particular attention being paid to reporting what remains to be done and by whom so as to achieve that end result.
Management Response: [Added: 2013/04/26]

Management in full agreement with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
RBM training conducted for UNDP programme/project staff as well as partners; The reporting format revised to reflect the recommendations and the same followed for 2012 reporting.
[Added: 2013/04/26]
UNDP 2012/12 Completed
8. Recommendation: UNDP to look at implementing recommendations of the UN resource mobilisation policy paper (2010) so as to ensure that funding is mobilised in a timely manner for national priorities.
Management Response: [Added: 2013/04/26]

Management in full agreement with the recommendation and the need develop resource mobilization strategy consistent with One-UN Resource Mobilization Strategy.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP through the M&E Unit supported the RCO in the development of the UN Resource Mobilization Strategy Alignment of UNDP`s strategy to that of the RCO well underway The New Decentrlaization programme has a commitment of USD 16.5 million from donors.
[Added: 2013/04/26]
UNDP 2012/12 Completed
9. Recommendation: UNDP to look at how it could advise and assist the Government in promoting better donor coordination, if not in general at least in this specific area.
Management Response: [Added: 2013/04/26]

Management in full agreement with the recommendation and the need to partner with the Government to promote better donor co-ordination.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Under the new Liberia Development Alliance (LDA) ,there will be a donor co-ordination platform led by MoF that will meet quarterly to promote better co-ordination.
[Added: 2013/04/26]
UNDP 2012/12 Completed
10. Recommendation: UNDP to look closely at the linkage between ambitious designs and funding shortfalls, and for the coming initiative, to consider a more tightly phased design and roll-out programme that can be accurately costed and funding raised, phase by phase.
Management Response: [Added: 2013/04/26]

Management fully agreed and have initiated mechanism with all the progarmme/projects on issues of realistic budgeting and programming.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
RBM trainings are organized for staff and Government partners, for better understanding of realistic and results-based planning.
[Added: 2013/04/26]
UNDP 2012/12 Completed
11. Recommendation: The Government and development partners to take a detailed look at the challenges to sustaining the outputs and results of capacity building programmes, particularly in this area, and to formulate a multi-year comprehensive approach.
Management Response: [Added: 2013/04/26]

Management is in fully agreement. Follow-up on this recommendation has already been made to the Government and development partners.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Formulation of Liberia Decentralization Support Programme has addressed the sustainability issues by concurrent and growing GOL contribution to the programme. Among other things.
[Added: 2013/04/26]
UNDP UNDP,MIA,GC &MoPEA 2012/12 Completed
12. Recommendation: The Government and UNDP to examine the two programmes (CST and LDLD) to assess what an exit strategy, component by component, might be or indeed should have been originally; this exercise will be needed as part of any formulation of a follow-on initiative.
Management Response: [Added: 2013/04/26]

Management is full agreement and engagement on this front with key stakeholders commenced immediately.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Formulation of the LDSP as a joint programme as successor to CST and LDLD completed; the programme approved by GOL.
[Added: 2013/04/26]
UNDP,MIA,GC MoPEA 2012/12 Completed
13. Recommendation: Given the complexity and the risks involved, UNMIL and UNDP to commence more detailed joint examination of all aspects of what an effective transition would involve ? personnel, infrastructure, security, logistics, accommodation, and so on, giving due consideration to how the handover would be sequenced within each county and overall -
Management Response: [Added: 2013/04/26]

Management fully agreed with the recommendation. Engagement with UNMIL and other UN-agencies on the transition process is well underway

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Meetings , assessment and formulation of UNMIL transition strategy; Strategy and plans have been shared with other UN-agencies and the Government; UNMIL plays a key role in the LDSP to support the transition strategy.
[Added: 2013/04/26]
UNDP, UNMIL 2012/12 Completed

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