Glacial Lake Outburst Flood (GLOF): Mid-term Evaluation

Report Cover Image
Evaluation Plan:
2013-2017, Nepal
Evaluation Type:
Mid Term Project
Planned End Date:
12/2016
Completion Date:
05/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
26,700

Share

Document Type Language Size Status Downloads
Download document TOR-MTR-CFGORRP.docx tor English 29.95 KB Posted 150
Download document 4657-Climate Change - LDCF-2016 PIR Report.docx related-document English 43.97 KB Posted 174
Download document Final MTR report CFGORRP May 25, 2016.doc report English 1223.50 KB Posted 293
Title Glacial Lake Outburst Flood (GLOF): Mid-term Evaluation
Atlas Project Number:
Evaluation Plan: 2013-2017, Nepal
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 05/2016
Planned End Date: 12/2016
Management Response: Yes
Focus Area:
  • 1. Crisis Prevention & Recovery
  • 2. Environment & Sustainable Development
  • 3. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.4. Scaled up action on climate change adaptation and mitigation across sectors which is funded and implemented
Evaluation Budget(US $): 26,700
Source of Funding: TRAC
Evaluation Expenditure(US $): 26,512
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Alan Ferguson Mr.
Ram Chandra Khanal PhD
GEF Evaluation: Yes
GEF Project Title:
Evaluation Type:
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-1
GEF Project ID:
PIMS Number: 4657
Key Stakeholders: UNDP, Ministry of Science Technology and Environment
Countries: NEPAL
Comments:

This project is linked to the following CPAP outcome: People living in areas vulnerable to climate change and disasters benefit from improved risk management and are more resilient to hazard-related shocks. (Outcome 7)

Lessons
Findings
Recommendations
1

Midterm Review recommendation 1. The project team should prepare a concise Monitoring and Contingency Plan for Imja construction period that specifies roles and responsibilities, technical checklist, reporting procedures, and the steps to be taken in the event of stop work orders, design revisions or unexpected hydrological or geological conditions.

2

Midterm Review recommendation 2. The project should assist GLOF Risk Management and Coordination Committee, through SNP and BZMC, to institutionalize the project interventions, including clarifying and documenting the responsibilities of the DHM, SNP, BZMC and GLOF Risk Monitoring Committee in the operation and security of EWS communication systems, evacuation centers and related equipment, and public/visitor communications in the Imja Lake impact zone.

3

Midterm Review recommendation 3. The Early Warning System in the Imja Lake impact zone should be fully tested and integrated into the community risk management training and awareness-raising components of the project, so that local residents are completely familiar with the EWS procedures, as confirmed by household survey.

4

Midterm Review recommendation 4. The project should prepare an operations and maintenance plan for the Imja Lake EWS and identify budgeting requirements and implementation processes.

5

Midterm Review recommendation 5. The bioengineering aspects of the project embankments (6.5 km target) including green belts should be assessed in terms of plantation diversity and survival rates, natural regeneration, stabilization effectiveness and livelihood opportunities, with recommendations on best practices that can be adopted by government programmes.

6

Midterm Review recommendation 6. The project should assist VDRMCs and CDMCs in identifying opportunities to finance, from VDC budgets or elsewhere, the operation and maintenance of the community flood risk management structures and facilities that have been generated by the project, in accordance with a Maintenance Schedule provided by the project. Cost sharing of Imja EWS should be a part of the licensing requirements for future hydro-electric development.

7

Midterm Review recommendation 7. A joint DHM-DWIDP-DSCWM monitoring team should provide regular oversight of the micro-watershed rehabilitation projects and report on the results of the gully control measures and implications for future watershed management.

8

Midterm Review recommendation 8. The project should consolidate lessons from the project’s Terai flood risk reduction activities and provide specific recommendations on opportunities and methods to promote community based approaches in the People’s Embankment Programme and the President Chure-Terai watershed programme. Knowledge development should jointly involve DHM, DWIDP and DSCWM in learning and documenting the experiences at the project locations.

9

Midterm Review recommendation 9. The project should develop, in collaboration with the President Chure-Terai Madhesh Conservation Development Board, a capacity development strategy for effective utilization of the Sediment Monitoring Protocol in watershed management, including measures to address gaps in capacity within DHM to effectively deliver support services linked to the emerging sedimentation and river profile databases.

1. Recommendation:

Midterm Review recommendation 1. The project team should prepare a concise Monitoring and Contingency Plan for Imja construction period that specifies roles and responsibilities, technical checklist, reporting procedures, and the steps to be taken in the event of stop work orders, design revisions or unexpected hydrological or geological conditions.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Senior Technical Advisor (STA) of CFGORRP/ DHM and International Consultant (IC) have teamed up to monitor and provide technical oversight of the works undertaken by Nepal Army. Contingency plan if any resulting due to field condition while undertaking construction work will be proposed in consultation with IC and TAG members. IC is responsible for providing technical guidance and quality assurance of the works undertaken. For this two site-visits for ongoing work has been planned, one such visit has been completed and report is being expected soon.
[Added: 2016/11/10] [Last Updated: 2016/12/07]
STA, PMU/ DHM & UNDP 2017/10 Completed - STA completed two visits to the Imja Lake Lowering site for monitoring and supervision. - IC undertook one field visit to Imja Lake lowering construction site during June and Sept 2016 and has submitted the quality assurance report to CFGORRP/DHM. - The Imja Lake lowering construction work was completed by end of Oct. 2016 and Hon. Ministers (Ministry of Defense and Ministry of Population and Environment) inaugurated the Imja work on 23 Nov. 2016. Deputy Country Director, Assistant Country Director, Climate Change Program Analyst and Communication Analyst from UNDP visited the Imja Site during formal inauguration.
1.2 Imja Lake lowering monitoring protocols will be developed during the fourth quarter which will become a guiding document for long term monitoring for Imja Lake.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed Project has contracted service provider to develop Imja Monitoring Protocols. Work on Protocols is underway. Project plans to complete it, along with publication by September 2017.
1.3 Imja Lake lowering booklet / handbook a flagship knowledge product will be developed in fourth quarter which will be a marketing tool for DHM & UNDP.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed Project has contracted consulting firm for preparing Imja Hand Book. Work is ongoing and project plans to complete including the publication of hand book by September 2017.
2. Recommendation:

Midterm Review recommendation 2. The project should assist GLOF Risk Management and Coordination Committee, through SNP and BZMC, to institutionalize the project interventions, including clarifying and documenting the responsibilities of the DHM, SNP, BZMC and GLOF Risk Monitoring Committee in the operation and security of EWS communication systems, evacuation centers and related equipment, and public/visitor communications in the Imja Lake impact zone.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 CFGORRP/DHM will coordinate with SNP/BZ through Department of National Park and Wildlife Conservation (DNPWC) towards operationalization of the automated EWS and CBEWS.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed A high level meeting with SNP stakeholders was held in SNP, Namche on May 22, 2016. Similarly, a meeting with DNPWC and CFGORRP/DHM in presence of Director Generals from both department and chief warden from Sagarmatha National Park (SNP) was held on 04 August, 2017 to discuss about integration of Task-forces into the Buffer Zone Management Committee. The meeting has decided that SNP will facilitate for integrating Task-forces as a functional group under Buffer Zone User Committee. Preparation for integration is underway in close coordination and consultation with SNP.
2.2 DHM will also mobilize its field based staff stationed at Dingboche and Pangboche for regular operation and maintenance of the Imja Lake infrastructure.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
MoPE/DHM 2017/10 Completed Nepal Army will be responsible for the maintenance if required, until the defect liability period until December 2017. After then, the DHM will make institutional decision to ensure sustainability of the project infrastructures of Imja site. DHM and DNPWC are planning to have an MOU in this regard.
2.3 DHM will allocate resources from regular budget for the sustenance and maintenance of the systems after the tenure of the project, as the hydro-met data are being provided to general public for wider use.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
MoPE/DHM 2017/10 Completed Hydro-met data are being collected and uploaded at DHM server. ToR for Long Term Agreement (LTA) is being finalized in consultation with DHM. The LTA for one year will be signed with the service provider for sustenance and maintenance of early warning system at Imja. DHM will allocate regular budget for O&M cost after the completion of LTA.
3. Recommendation:

Midterm Review recommendation 3. The Early Warning System in the Imja Lake impact zone should be fully tested and integrated into the community risk management training and awareness-raising components of the project, so that local residents are completely familiar with the EWS procedures, as confirmed by household survey.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 The automated early warning systems are being integrated with CBEWS through reliable communication system mainly through VHF radio modems and sirens warnings generated by Iridium communications. Procedures on integration of AEWS and CBEWS and its functionality will be delivered to the local communities during the mock drill exercise planned in third quarter. This will be second such mock-drill event which is a part of the capacity building trainings planned for Task forces, Local Resource Persons including vulnerable communities. A SOP of CBEWS has been developed for dissemination.
[Added: 2016/11/10] [Last Updated: 2017/08/30]
CFGORRP/DHM 2017/06 Completed Automated and community based EWS are integrated and being operationalized at community level. Mock Drill events at 10 locations organized to deliver the skills and knowledge about operation of the EWS. Project organized testing of automatic sirens to inform communities about the functionality of automatic sirens installed at six vulnerable settlements. "Standard Operating Procedures” for GLOF Preparedness and Search and Rescue Operation has been published and distributed among Task-forces and Local Resource Persons. Hands-on Manual (Decision Support System) for Hydromet and automated early warning system of Imja has been finalized. Publication of the manual is underway.
4. Recommendation:

Midterm Review recommendation 4. The project should prepare an operations and maintenance plan for the Imja Lake EWS and identify budgeting requirements and implementation processes.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 CFGORRP/DHM will prepare an exit strategy and finalize by the end of 2016. Based on the exit plan, project will come up with an operation and maintenance plan including budgetary requirement for its operationalization.
[Added: 2016/11/10] [Last Updated: 2017/08/30]
CFGORRP/DHM 2017/06 Completed Exit Strategy of the project is being rolled out. Monitoring Protocols is being developed to integrate the chapter on Operation and Maintenance of Imja EWS.
4.2 Based on the plan DHM will explore possibilities for leveraging funds for operationalization of Early Warning System (EWS) from downstream hydro-power stakeholders. Such initiatives has already started in Bhote Koshi, Upper Tamakoshi hydro-power project.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
MoPE/DHM 2017/10 Completed Hydro-power producers have agreed on cost sharing for operation and maintenance of Early Warning System. This agenda will be taken forward by the DHM as agreed in the stakeholder consultative meeting as it would require institutional and policy level changes to mechanize the cost sharing business.
5. Recommendation:

Midterm Review recommendation 5. The bioengineering aspects of the project embankments (6.5 km target) including green belts should be assessed in terms of plantation diversity and survival rates, natural regeneration, stabilization effectiveness and livelihood opportunities, with recommendations on best practices that can be adopted by government programmes.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 With due priority CFGORRP/DHM has already put in place bio-engineering works in the third quarter to ensure high survival rates through selection of native species to promote diversity and to maximize local use. Regular monitoring of bioengineering works will be undertaken in collaboration with CDMC/VDMCs through the involvement of a caretaker at the community level to promote greenery and wise use of resources.
[Added: 2016/11/10] [Last Updated: 2016/12/07]
CFGORRP/DHM (Field Coordination Office, Lahan) 2016/09 Completed About 15,400 saplings of native species were planted in the 5.1 km stretch of embankment during this monsoon. Hence the survival rate is expected to be high. VDRMCs/CDMCs in respective VDCs have been mobilized to monitor the bioengineering works.
6. Recommendation:

Midterm Review recommendation 6. The project should assist VDRMCs and CDMCs in identifying opportunities to finance, from VDC budgets or elsewhere, the operation and maintenance of the community flood risk management structures and facilities that have been generated by the project, in accordance with a Maintenance Schedule provided by the project. Cost sharing of Imja EWS should be a part of the licensing requirements for future hydro-electric development.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 CFGORRP/DHM will facilitate VDRMCs/CDMCs to develop 8 Village Disaster Management Plans (VDRMPs) by end of first quarter, 2017. For this, necessary groundwork will be undertaken during the regular quarterly consultative/networking meetings with local bodies/DDC and line agencies, to facilitate resource allocation from DDC/VDC for local CDMC/VDMC for rolling out VDRMPs including the operation and maintenance of existing structures.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed Preparation of LDRMPs are at final stage for all targeted VDCs. Inputs on plan has been provided to and service providers have been working to finalize the plans. Project aims to complete the documents by mid-September 2017.
6.2 CFGORRP/DHM will explore the possibility of partnering with potential hydro-power developer in coming days to leverage funds for regular operation of EWS. Consultation with NEA will also be initiated for cost sharing of EWS vis-a-vis licensing requirements with hydro-power developers.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/12 Completed Hydro-power producers have agreed on cost sharing for operation and maintenance of Early Warning System. This agenda will be taken forward by the DHM as agreed in the stakeholder consultative meeting as it would require institutional and policy level changes to mechanize the cost sharing business.
6.3 After the 1985, Dig Cho GLOF event in the Dudh Koshi basin, the hydro-power plants developed in the downstream of the glacial lakes were made mandatory to consider GLOF flood in the design. In this line, DHM will develop a policy paper towards making mandatory provisions for levying fee for operation and maintenance of EWS by hydro-power projects.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
MoPE/DHM 2017/10 Completed Act and regulation of DHM are being prepared and under process of endorsement by parliament.
7. Recommendation:

Midterm Review recommendation 7. A joint DHM-DWIDP-DSCWM monitoring team should provide regular oversight of the micro-watershed rehabilitation projects and report on the results of the gully control measures and implications for future watershed management.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 CFGORRP/DHM will conduct a joint field visit with Department of Soil Conservation and Watershed Management (DSCWM) and President Chure Terai Madhesh Conservation Development Board (PCTMCDB) to explore possibility of working together in upstream for sediment and gully control measures in Ratu and other targeted river systems.
[Added: 2016/11/10] [Last Updated: 2017/08/30]
CFGORRP/DHM 2017/01 Completed Regular communication and coordination is being made with DSCWM and PCTMCDB for their time to visit project sites. Due to time constraints of the PEB members, the joint field visit could not be undertaken. However, the DG from DSCWM and officials from District Soil Conservation Office from respective terai districts attended the consultation meeting on Exit Strategy held in Kathmandu. Discussions on the project interventions were made and upcoming plans have been shared. The plans have been revised according to inputs received.
7.2 CFGORRP/DHM will replicate the sediment control measures in other five major sediment laden tributaries of Ratu in upstream during the fourth quarter 2016. Lessons drawn from such interventions will be shared to DSCWM to give continuity of the interventions.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed Sediment Control measures in additional 13 tributaries of Ratu are being implemented in upstream. Project has initiated to document best practices, lessons and case stories from the implementation of CCA and FRM works. Project will organize the lesson sharing workshop at national level to share the lessons and best practices of the project with national level stakeholders.
8. Recommendation:

Midterm Review recommendation 8. The project should consolidate lessons from the project’s Terai flood risk reduction activities and provide specific recommendations on opportunities and methods to promote community based approaches in the People’s Embankment Programme and the President Chure-Terai watershed programme. Knowledge development should jointly involve DHM, DWIDP and DSCWM in learning and documenting the experiences at the project locations.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 CFGORRP/DHM will document the experiences, lessons and best practices as knowledge product based on learning from implementing integrated activities of climate change and disaster risk reduction.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed Project has commissioned consulting firm for documentation of best practices, lessons and success stories of project. Field visits to project sites undertaken and work on documentation is underway. Project plans to complete the work by end of September 2017.
8.2 Knowledge products will be shared during learning workshop to be organized at district and national levels as well as in other relevant forums. Project hopes that the products will be used as a reference materials in designing and implementing integrated flood risk reduction initiatives in different parts of the country through community engagement.
[Added: 2016/11/10] [Last Updated: 2018/02/26]
CFGORRP/DHM 2017/10 Completed Knowledge sharing workshop at national level is being planned to organize during first week of October, after the completion/publication of all knowledge products.
9. Recommendation:

Midterm Review recommendation 9. The project should develop, in collaboration with the President Chure-Terai Madhesh Conservation Development Board, a capacity development strategy for effective utilization of the Sediment Monitoring Protocol in watershed management, including measures to address gaps in capacity within DHM to effectively deliver support services linked to the emerging sedimentation and river profile databases.

Management Response: [Added: 2016/11/10]

Relevant and Accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Necessary consultation will be made with DHM, DSCWM, Department of Water Induced Disaster Management (DWIDM) and PCTMCDB to effectively use/integrate sediment monitoring systems into their day to day business, training and annual plans.
[Added: 2016/11/10] [Last Updated: 2017/08/30]
CFGORRP/DHM 2017/06 Completed Consultations have been made with collaborating partners including PCTMCDM for internalization of Sediment Monitoring works into their day to day work. Collaborating partners have been utilizing the sediment monitoring tool as a resource material during their in-house training/workshops. Three documentaries on DSCWM soil conservation initiatives encompassing upstream downstream linkages including project’s lesson on CCA & FRM have been produced and published. A Memorandum of Understanding with Center of Energy Studies-Institute of Engineering, Tribhuvan University has been signed to analyze sediment data of five targeted churiya originating river systems. Analysis of sediment data has been completed and preparation of final report is being carried out.
9.2 Capacity building training will be conducted for officials from DHM, DSCWM, DWIDM and PCTMCDB on sediment monitoring to ensure that such learning would be put into practice by trainees into their respective institutions. Likewise, Project will also provide its technical expertise while delivering training sessions as part of technical capacity enhancement of collaborating partners.
[Added: 2016/11/10] [Last Updated: 2017/01/10]
CFGORRP/DHM 2016/12 Completed - One training for the officials from district level line agencies on ‘Flood Hazard Modeling & Sediment Monitoring of Churia Originating River Systems’ has been conducted during August, 2016 - A week long residential national level training on ‘Flood Hazard Modeling & Sediment Monitoring of Churia Originating River Systems’ for Officials of collaborating partners was organized in November 2016 in Kathmandu.

Latest Evaluations

Contact us

220 East 42nd Street
20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org