Economy-wide integration of climate change adaptation and disaster risk management to reduce climate vulnerability of communities in Samoa (EWACC) - MTE

Report Cover Image
Evaluation Plan:
2013-2017, Samoa
Evaluation Type:
Mid Term Project
Planned End Date:
11/2017
Completion Date:
11/2017
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

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Document Type Language Size Status Downloads
Download document Final EWACC MTR TOR[1].PDF tor English 604.63 KB Posted 116
Download document EWACC_UNDP-GEF MTR Samoa Final Report Oct 2017_Part1.pdf report English 2304.24 KB Posted 129
Download document EWACC_UNDP-GEF MTR Samoa Final Report Oct 2017_Part2.pdf report English 2511.10 KB Posted 106
Download document EWACC_UNDP-GEF MTR Samoa Final Report Oct 2017_Part3.pdf report English 2087.67 KB Posted 120
Download document EWACC_UNDP-GEF MTR Samoa Final Report Oct 2017_Part4.pdf report English 2141.49 KB Posted 84
Title Economy-wide integration of climate change adaptation and disaster risk management to reduce climate vulnerability of communities in Samoa (EWACC) - MTE
Atlas Project Number: 00079044
Evaluation Plan: 2013-2017, Samoa
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 11/2017
Planned End Date: 11/2017
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 5.2. Effective institutional, legislative and policy frameworks in place to enhance the implementation of disaster and climate risk management measures at national and sub-national levels
Evaluation Budget(US $): 40,000
Source of Funding: LDCF
Evaluation Expenditure(US $): 16,500
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Trond Norheim Mr trondn@dimes-global.com
Trond Norheim Mr trondn@dimes-global.com
Trond Norheim Mr trondn@dimes-global.com
Trond Norheim Mr trondn@dimes-global.com
GEF Evaluation: Yes
GEF Project Title: Economy-wide integration of climate change adaptation and disaster risk management to reduce climate vulnerability of communities in Samoa (EWACC)
Evaluation Type: Mid-term Review
Focal Area: Biodiversity
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 5417
PIMS Number: 5264
Key Stakeholders: GoS, CSOs, NGOs
Countries: SAMOA
Lessons
Findings
Recommendations
1

PMU should assure a stronger collaboration between the implementing partner organizations MNRE, MWCSD and METI, especially on local level in the villages. This would promote more effectiveness and efficiency, and also exchange of experiences and lessons learned

2

The surveys carried out by several implementing partners (MNRE/NEOC, MWCSD, PMU) should also be coordinated, covering as much as possible the same villages (with priority to the Vaisigano watershed) and exchanging information obtained through the surveys to avoid duplication of efforts.

3

Strong emphasis should be given to improving procurement processes to avoid further delays of implementation (MoF, MNRE/PMU).

4

PMU should interact through ACEO and CEO with the political process for a new CCAP, and in parallel develop a draft CCA Strategy to present for approval after the CCAP is approved

5

To comply with the target of 100 Village Disaster Risk Management Plans, PMU should request NEOC for a budget proposal to cover all remaining villages. Funds should be transferred from other components/partners that are not on track to use their available budgets, while exploring additional funding sources

6

PMU and partners should implement environmental and social recommendations from IWMP on local level. That means not only focus on the river wall, but on an integrated watershed approach based on priority sub- and micro-watersheds, where participatory processes should be encouraged with the villages to improve their environment (and therefore also protect the whole Vaisigano watershed).

7

MNRE/PMU in coordination with MoF should also encourage collaboration with the GCF financed project, both during the feasibility study and implementation of this project, based on information and lessons learned from EWACC/IWMP that would be up-scaled in the new project. This would assure an integrated watershed management approach in the whole watershed, to the benefit of both projects.

8

The results of METI’s village work e.g. on health and permaculture should be replicated during the current project and in a possible second phase, or by other programmes and projects

9

To be able to integrate and benefit the poorer segments of the society in the labour market, the following aspects should be considered by MWCSD’s Small Business Incubator: (i) both women and men of all ages should be accepted, because new businesses need older people with experience of both sexes that could transfer their knowledge to the youth; (ii) it is a need for innovation and new ideas for what could work under Samoan circumstances: For products not currently produced in the country, market studies and trial phases could be financed from the project; (iii) Microcredit/Agro credit and rotational funds could be introduced to improve sustainability and make the funds last longer; (iv) The large Samoan expat community could be brought in as source of investment funding.

10

The project monitoring system should give a stronger emphasis on impacts and lessons learned, including PMU’s follow-up with partner organizations to assure that they establish good and reliable baselines and understand how to measure impact.

11

Gender mainstreaming should be seen as more than headcount, and MNRE and all partners should use a broad approach to assure gender mainstreaming in all projects, components, and activities.

12

MNRE and MoF should assure that the important work on long-term planning and sector strategies is followed up through a permanent institutional structure with programmes that are led by permanent staff members, and not project-by-project.

13

The PMU should immediately encourage use of lessons learned through the project, not waiting for final evaluation. This could be done e.g. through: (i) National and local inter-institutional seminars and workshops with the participation of all project partners, and other organizations/projects working in the same areas; and (ii) Coordinated efforts in the territories.

14

Based on the strong benefit that Apia Hotel Sheraton would have from the river floodwall and protection of the watershed, PMU and MNRE should explore the possibility for Payment for Environmental Services from Sheraton International.

15

Results and lessons learned from EWACC should be promoted in the South Pacific Region, including through the R2R network

1. Recommendation:

PMU should assure a stronger collaboration between the implementing partner organizations MNRE, MWCSD and METI, especially on local level in the villages. This would promote more effectiveness and efficiency, and also exchange of experiences and lessons learned

Management Response: [Added: 2017/12/20]

The project reports tto the Technical Advisory Group  on the quarterly basis, the CDC and the Climate Resilience Steering Committee and National Environment Sector Steering Committee and all these committees include different implementaing partner organizations. Each partner should ensure that attendance/membership to these committees is consistent and  someone that can make decisions and ensure information is shared within their organization

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to continue to provide reporting to all relevant stakeholders
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2018/12 Completed PMU providing reporting to all relevant stakeholder through the Climate Resilience Steering Committee, Project Technical advisory Group, the Cabinet Development Committee and the National Environment Sector Coordinating Committee History
2. Recommendation:

The surveys carried out by several implementing partners (MNRE/NEOC, MWCSD, PMU) should also be coordinated, covering as much as possible the same villages (with priority to the Vaisigano watershed) and exchanging information obtained through the surveys to avoid duplication of efforts.

Management Response: [Added: 2017/12/20]

The management agrees with this recommendation. The PMU continues to work with the YEP and DMO in the implementation of their activities under EWACC project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to work with YEP and DMO so that their work is coordinated and exchange of information
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU, DMO and YEP 2018/12 Completed EWACC PMU works in coordination with YEP, DMO, MWCSD as well as the GCF Vaisigano Catchment Project and other relevant agencies to ensure exchange of information as well as avoid duplication of efforts History
3. Recommendation:

Strong emphasis should be given to improving procurement processes to avoid further delays of implementation (MoF, MNRE/PMU).

Management Response: [Added: 2017/12/20]

The management agrees with this recommendation. PMU will follow up on procurement processes and see how things can be simplified and accelerated.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU will review bottlenecks in the procurement process and provide recommendations to be considered by MNRE
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2018/12 No Longer Applicable [Justification: 13.9.18 PMU follows up closely on all procurement processes through the government but the bottlenecks in procurement are beyond the control of the project team. This bottleneck with procurement is an issue for other UNDP supported NIM projects and it is suggested that the government reviews its procurement processes to avoid such bottleneck in the future]
History
4. Recommendation:

PMU should interact through ACEO and CEO with the political process for a new CCAP, and in parallel develop a draft CCA Strategy to present for approval after the CCAP is approved

Management Response: [Added: 2017/12/20]

The management agrees with recommendation. PMU will progress with CCAP and CCA strategy in the 2018 workplanning period

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The PMU to include the development of the National Climate Adaptation strategy in the 2018 AWP
[Added: 2017/12/20] [Last Updated: 2019/01/28]
PMU 2018/12 Completed History
Due to the position of CCA Policy being vacant for most of the 2018 this work was delayed. this work is included in the 2019 annual workplan
[Added: 2019/01/14]
EWACC PMU 2020/01 Initiated History
5. Recommendation:

To comply with the target of 100 Village Disaster Risk Management Plans, PMU should request NEOC for a budget proposal to cover all remaining villages. Funds should be transferred from other components/partners that are not on track to use their available budgets, while exploring additional funding sources

Management Response: [Added: 2017/12/20]

The management agrees with the evaluation recommendation. The PMU will follow up on this activity in 2018.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to meet and coordinate with EWACC funded DMO personnel to move forward with development of at least 20 CDCRM plans by mid-2019
[Added: 2017/12/20] [Last Updated: 2019/01/14]
PMU 2019/06 Initiated PMU is working with DMO, Samoa Red Cross and ADRA to develop CDCRM plan. Activity has been on hold due to development of the Toolkit for development of CDCRM plan History
6. Recommendation:

PMU and partners should implement environmental and social recommendations from IWMP on local level. That means not only focus on the river wall, but on an integrated watershed approach based on priority sub- and micro-watersheds, where participatory processes should be encouraged with the villages to improve their environment (and therefore also protect the whole Vaisigano watershed).

Management Response: [Added: 2017/12/20]

The management agrees with this evaluation recommendation. PMU will work with partners to implement environmental and social reccommnedations of the IWMP

Environmental and social recommendations of the IWMP will be shared with the GCF Vaisigano Catchment Project PMU and CTA to ensure that recommendations are considered in the implementation of the GCF Vaisigano Catchment Project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to consider and implement environmental and social reccomendations of the IWMP in collaboration with MNRE and MWCSD
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2018/04 No Longer Applicable [Justification: 13.09.18 The IWMP is an MNRE document and MNRE continues to work with MWCSD and other agencies to ensure the social recommendations of the IWMP are implemented. This is evident in the GCF Vaisigano Project Activity 2.2 ]
History
UNDP to share IWMP reccomendations with GCF Vaisigano Catchment CTA for consideration in the development of TORS and implementation of the GCF Vaisigano Catchment Project
[Added: 2017/12/20] [Last Updated: 2018/09/12]
UNDP 2018/03 Completed History
7. Recommendation:

MNRE/PMU in coordination with MoF should also encourage collaboration with the GCF financed project, both during the feasibility study and implementation of this project, based on information and lessons learned from EWACC/IWMP that would be up-scaled in the new project. This would assure an integrated watershed management approach in the whole watershed, to the benefit of both projects.

Management Response: [Added: 2017/12/20]

The management agrees with evaluation recommendation 7. Through the involvement of MNRE in the GCF Vaisigano Catchment Project the PMU will shared information and lessons learnt form EWACC.

UNDP as the implementing agency for both the GCF Vaisigano Catchment Project and the EWACC Project will ensure that information and lesson learnt from EWACC are shared with the GCF Vaisigano Catchment Project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Continue the sharing of information and lesson learnt form EWACC to GCF Vaisigano Catchment Project
[Added: 2017/12/20] [Last Updated: 2018/09/12]
UNDP 2018/04 No Longer Applicable [Justification: Project continue to sharing information and lessons learnt with the GCF Vaisigano Catchment Project]
History
8. Recommendation:

The results of METI’s village work e.g. on health and permaculture should be replicated during the current project and in a possible second phase, or by other programmes and projects

Management Response: [Added: 2017/12/20]

The management took note of the recommendation and will endeavor to replicate activities as suggested if the budget is available.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
EWACC to share reports and iinformation with potential partners and MWCSD
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2018/06 Completed History
9. Recommendation:

To be able to integrate and benefit the poorer segments of the society in the labour market, the following aspects should be considered by MWCSD’s Small Business Incubator: (i) both women and men of all ages should be accepted, because new businesses need older people with experience of both sexes that could transfer their knowledge to the youth; (ii) it is a need for innovation and new ideas for what could work under Samoan circumstances: For products not currently produced in the country, market studies and trial phases could be financed from the project; (iii) Microcredit/Agro credit and rotational funds could be introduced to improve sustainability and make the funds last longer; (iv) The large Samoan expat community could be brought in as source of investment funding.

Management Response: [Added: 2017/12/20]

The management agrees with this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to share Final MTR report and reccommendation with the YEP for consideration and inclusion in the YEP SBI
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2018/03 Completed History
10. Recommendation:

The project monitoring system should give a stronger emphasis on impacts and lessons learned, including PMU’s follow-up with partner organizations to assure that they establish good and reliable baselines and understand how to measure impact.

Management Response: [Added: 2017/12/20]

The management agrees with this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU to gather information on impact and lessons learnt form partner organization and to be included in the project monitoring system and the quarterly reporting
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2019/06 Initiated Project continues to gather information from partner organisations and this is shared in the quarterly reporting History
11. Recommendation:

Gender mainstreaming should be seen as more than headcount, and MNRE and all partners should use a broad approach to assure gender mainstreaming in all projects, components, and activities.

Management Response: [Added: 2017/12/20]

Agree with evaluation recommendation. PM and CC policy TA participated in the SMSMCL Gender workshop

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PM and CC Policy TA to conduct small workshop exercise with PMU on how incorporate gender consideration in project activities and reporting
[Added: 2017/12/20] [Last Updated: 2019/01/28]
PM 2019/03 Initiated History
PMU to incorporate lessons learnt from SMSMCL Gender training into quarterly reporting
[Added: 2017/12/20] [Last Updated: 2019/01/28]
PMU 2019/03 Initiated History
Suggest a possible gender mainstreaming workshop for all project
[Added: 2019/01/14]
UNDP and Project PMU 2019/12 Initiated
12. Recommendation:

MNRE and MoF should assure that the important work on long-term planning and sector strategies is followed up through a permanent institutional structure with programmes that are led by permanent staff members, and not project-by-project.

Management Response: [Added: 2017/12/20]

Agree with evaluation recommendation but the government already considers this and this is why the CRICD is housed in MOF to coordinate Climate related funding. The SDS and sector plans are in place but due to the limited national budget the government is reliant project funding to implement planned priorities.

Key Actions:

13. Recommendation:

The PMU should immediately encourage use of lessons learned through the project, not waiting for final evaluation. This could be done e.g. through: (i) National and local inter-institutional seminars and workshops with the participation of all project partners, and other organizations/projects working in the same areas; and (ii) Coordinated efforts in the territories.

Management Response: [Added: 2017/12/20]

The management agrees with the evaluation recommendation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
PMU will continue to shared lessons learnt with other stakeholder through workshops and media/communications
[Added: 2017/12/20] [Last Updated: 2018/09/12]
PMU 2018/12 Completed History
14. Recommendation:

Based on the strong benefit that Apia Hotel Sheraton would have from the river floodwall and protection of the watershed, PMU and MNRE should explore the possibility for Payment for Environmental Services from Sheraton International.

Management Response: [Added: 2017/12/20] [Last Updated: 2017/12/20]

The management disagree with this recommendation. This is beyond the scope of the project and the mandate of either the PMU and MNRE. The project’s involvement in this activity might unnecessarily divert project resources.

Key Actions:

15. Recommendation:

Results and lessons learned from EWACC should be promoted in the South Pacific Region, including through the R2R network

Management Response: [Added: 2017/12/20] [Last Updated: 2017/12/20]

The management agrees with evaluation recommendation and promotion of EWACC results and sharing of lessons learnt has been conducted whenever opportunities present themselves in regional workshops and conferences.

Key Actions:

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