Mid-Term Evaluation "Technology Transfer and Market Development for Small Hydropower in Tajikistan"

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Evaluation Plan:
2010-2015, Tajikistan
Evaluation Type:
Mid Term Project
Planned End Date:
12/2014
Completion Date:
03/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
18,300

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Title Mid-Term Evaluation "Technology Transfer and Market Development for Small Hydropower in Tajikistan"
Atlas Project Number: 00077414
Evaluation Plan: 2010-2015, Tajikistan
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 03/2015
Planned End Date: 12/2014
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.5. Inclusive and sustainable solutions adopted to achieve increased energy efficiency and universal modern energy access (especially off-grid sources of renewable energy)
Evaluation Budget(US $): 18,300
Source of Funding: project budget
Evaluation Expenditure(US $): 18,300
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Roland Wong International Consultant
Furughzod Usmanov National Consultant
GEF Evaluation: Yes
GEF Project Title:
Evaluation Type:
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-4
GEF Project ID:
PIMS Number: 4324
Key Stakeholders: Ministry of Energy
Countries: TAJIKISTAN
Lessons
Findings
Recommendations
1 The Project should have as a top priority the successful completion and operation of the 4 sHPP projects currently under implementation. To do so, this Evaluation supports the Project?s decisions to recruit competent individuals for coordination and management of the construction contracts. In addition to the UNDP Resident Engineer already on staff, two additional project engineers and a part-time CTA are required to be engaged.
2 Continue capacity building work with ER and KM workshops with a focus on: ? Operation and maintenance of welding equipment ? Site experience for these welders with new welding equipment ? Integration of senior personnel at the workshops with ?latent? experience in the manufacturing and assembly of SHP-related equipment ? Signing and honoring contracts for works to be provided for equipment supply ? Setup of a minimum of 2 remote workshops near other sHPPs for the purposes of supporting O&M of equipment
3 Project approaches to provide O&M training for sHPP proponents should include existing sHPPs that were constructed over the past 20 years
4 With $1.4 million and 16 months remaining on the Project, a 20-month extension until December 31, 2017 is recommended.
5 In consideration of the resources remaining on the Project, provide assistance to the Government (if there are sufficient resources) in the setup of the RE Trust Fund (or NTF). This assists the MoEWR in the strategic business planning of RES development. This will also inform potential financers and donors to the Fund of the Government?s financial requirements for developing SHPs over the next 10 or 20 years, and increase the likelihood of NTF capitalization.
6 The Project should revise its strategies to work towards its GHG reduction and energy generation targets
1. Recommendation: The Project should have as a top priority the successful completion and operation of the 4 sHPP projects currently under implementation. To do so, this Evaluation supports the Project?s decisions to recruit competent individuals for coordination and management of the construction contracts. In addition to the UNDP Resident Engineer already on staff, two additional project engineers and a part-time CTA are required to be engaged.
Management Response: [Added: 2015/10/27]

The contract with CTA is already commenced; Two engineers from the Area Offices will be involved after starting of implementation of pilot SHP projects. Specifically the CTA and engineers will: ? Review of ITBs and technical documentation for the construction of the sHPPs and providing recommendations for quality control measures and mechanisms; ? Review and upgrade as necessary of contracts with the selected implementing partners for the civil construction of the sHPPs, to better control the construction processes and achieve timely and quality completion of the works; ? Preparation of monitoring and the quality assurance mechanisms for the sHPP constructions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project will make very precise evaluation of tenders for civil works for Khijborak and Pinyon sHPPs by thorough assessment of: (i) capability of bidders to perform the works as proposed and on schedule; and (ii) value-for money analysis?. UNDP contracts for civil works shall be signed and used to manage the projects? implementations.
[Added: 2015/10/27]
Project Manager, Project Engineer, CTA, Komperg, Procurement and Programme Units 2015/07 Completed
The proposed schedules by contractor (civil works) and beneficiary companies (responsible for electromechanical equipment) will be synchronized; project Engineer and site-engineers from one hand and Komperg from another hand will provide day-to-day information on the progress, on the basis of which (if any inconsistency between the planned schedules and actual progress are identified) necessary measures (correction actions) will be planned and their implementation monitored; provide good communications with the heads of the jamoats of all communities where sHPPs are being constructed. In all target areas where SHPPs will be constructed, support in establishing local companies to manage and operate SHPPs shall be established. The project will provide trainings on management and equipment for the maintenance of the SHPPs to the operators. This shall support the jamoats (owners of SHPPs) to better manage and operate the constructed plants. Apart from this, regular meetings to coordinate the construction process, as well as the post project measure for effective operations shall be conducted.
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, Project Engineer, CTA, Komperg 2016/04 Completed The schedule of works for civil construction and electromechanical equipment manufacturing are developed. The proposed schedule of works performed by the local manufacturers as expected coincides with the civil construction works. Communications with heads of the jamoats, district authorities are regularly maintained. Additionally, once all bidding processes for the civil constructions are completed, the project shall formally give a launch to the projects with involvement of the Ministry of EWR high level representative, district authorities and the population. History
2. Recommendation: Continue capacity building work with ER and KM workshops with a focus on: ? Operation and maintenance of welding equipment ? Site experience for these welders with new welding equipment ? Integration of senior personnel at the workshops with ?latent? experience in the manufacturing and assembly of SHP-related equipment ? Signing and honoring contracts for works to be provided for equipment supply ? Setup of a minimum of 2 remote workshops near other sHPPs for the purposes of supporting O&M of equipment
Management Response: [Added: 2015/10/27]

UNDP will provide additional TA to beneficiary companies ER and KM; provision of additional TA was included in the amended ToR of Technology Provider, company Komperg.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To transfer best practices to welders of ER and KM, additional training has been planned
[Added: 2015/10/27] [Last Updated: 2015/12/24]
Komperg 2015/11 Completed The need for improving the welding skills of the TT beneficiaries has been observed. Komperg is advised to engage a professional welding specialist to provide on-job trainings to the local TT beneficiaries.
More integration of senior personnel at the workshops with ?latent? experience in the manufacturing and assembly of SHP-related equipment. This should involve an assessment of these personnel to identify incentives for them to become more involved with ongoing workshop operations. If feasible, these personnel could serve as mentors for quality control and timely delivery of products coming from these workshops;
[Added: 2015/10/27]
Project Manager, CTA 2015/12 Completed
Signing and honoring contracts for works to be provided for equipment supply
[Added: 2015/10/27]
Project Manager, Project engineer, Programme and Procurement Units 2015/07 Completed Direct contracts with the TT beneficiary companies for manufacturing E & M equipment for pilot sHPPs have been approved by the Regional Assets, Contracts and Procurement office. The contracts are expected for signing in mid-July 2015
Setup of a minimum of 2 remote workshops near other sHPPs for the purposes of supporting O&M of equipment Considering that the establishment and capacity building of the workshops may require more time than the project possesses, a non-cost extension will be required and this activity to be included in the AWP 2016.
[Added: 2015/10/27] [Last Updated: 2017/12/17]
Project Manager, Project Engineer, Komperg, TT beneficiaries 2017/09 Completed Four workshops are set-up, the staff of the workshops are trained. Official operation of the workshops will start with the completion of the SHPP construction and commissioning. History
3. Recommendation: Project approaches to provide O&M training for sHPP proponents should include existing sHPPs that were constructed over the past 20 years
Management Response: [Added: 2015/10/27]

In frame of the Letter of Agreement between UNDP and ME&WR, the national expert has been hired, who will conduct assessment of the experience of SHPPs that were constructed over the past 20 years. The assessment will address all issues raised in this recommendation. Additionally, the O&M trainings that are foreseen for the expected new SHPPs operators should be expanded to cover the operators of the assessed SHPPs. By this the project would not need to spend additional resources to provide separate trainings, but reach the target with the available budget and resources

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Have discussions with those who have undertaken the initial reconnaissance of the dysfunctional sHPPs, and prepare a short-list of 50 sHPPs for operational assessment and further action for O&M. The sHPP facilities with the highest benefit/cost (B/C) ratio or potential for electricity generation for the least cost should be prioritized;
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, CTA, Komperg, Project Engineer 2016/12 Completed History
Undertake visits to approximately 15 sHPPs to generate reports for determining details of operational issues, measures to restore and sustain operations , costs to restore, B/C ratio estimates, community readiness for O&M and action plans for restoration;
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Engineer 2016/11 No Longer Applicable The project does not have sufficient finances History
Use these reports to train other sHPP Project proponents and their O&M staff on site as well as in regional technical institutes of the country. This training on best O&M practices at SHP facilities should include personnel from local jamoats, O&M staff, and vocational personnel
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Komperg, TT beneficiaries, TTU 2016/12 Completed History
4. Recommendation: With $1.4 million and 16 months remaining on the Project, a 20-month extension until December 31, 2017 is recommended.
Management Response: [Added: 2015/10/27]

UNDP and the Project completely agree with the evaluator on the extension of project activities and will prepare budget revision for clearance (no objection) by the Project Steering Committee and approval by UNDP, UNDP-GEF and GEF. The management response format should be used to provide the justifiable actions for the extension and receive the approval from the GEF secretariat on the extension of the project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparing the request for non-cost extension of the project until December 2017. Subject to approval, the following activities to be implemented.
[Added: 2015/10/27] [Last Updated: 2016/02/04]
PU, Project Manager 2016/01 Completed
With the annual construction window in Tajikistan being April to October, a 9-month extension will provide the Project another construction season in 2016 in addition to the one already scheduled for 2015;
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, Programme Unit 2016/12 Completed Documents requesting project extension to be submitted to GEF History
With an additional construction season and the current progress of preparation of the 4 remaining SHP projects to be developed, two sHPPs will have construction completed in 2015, and another 2 sHPPs under the LITACA Project, Jilikul and Shurobod, will be completed in 2016. This will meet the target of 5 operational sHPPs set by the Project PPM;
[Added: 2015/10/27] [Last Updated: 2017/12/17]
Project Manager, CTA, Komperg, Project Engineer 2017/09 Completed Non-cost extension of the contracts was required to complete the works. History
The additional construction year will provide an opportunity for the Project to deliver additional and needed technical assistance to civil contractors, the ER and KM workshops in the delivery of electro-mechanical equipment, and to GoT personnel in the consistency in application of the new RES Law and permitting of new sHPPs;
[Added: 2015/10/27] [Last Updated: 2017/12/17]
Project Manager, Project Engineer, CTA, Komperg, Programme Unit 2017/09 Completed Non-cost extension of the contracts was required to complete the works. History
The Project will have sufficient time during 2017 to implement Component 4 and the proposed scale-up of small hydropower development in Tajikistan.
[Added: 2015/10/27] [Last Updated: 2017/12/17]
Project Manager, Project Engineer, CTA, Komperg, Programme Unit 2017/12 Completed On-going History
Approval of an extension is subject to two conditions: ? Submission of proof of commitments for capital funding under the LITACA Project (under the Government of Japan); and
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, Programme Unit, Communities Programme 2016/04 Completed Letters from Communities Programme obtained History
Submission of a work plan for 2015, 2016 and 2017 to demonstrate there are sufficient funds (from the Project and other sources if GEF funds are insufficient) for the completion of designs for the Jilikul and Shurobod sHPPs, the tendering process for civil contractors for these sHPPs, construction supervision and commissioning of the plants and their operation and maintenance.
[Added: 2015/10/27] [Last Updated: 2016/02/04]
Project Manager, Komperg, CTA, Programme Unit 2016/01 Completed
5. Recommendation: In consideration of the resources remaining on the Project, provide assistance to the Government (if there are sufficient resources) in the setup of the RE Trust Fund (or NTF). This assists the MoEWR in the strategic business planning of RES development. This will also inform potential financers and donors to the Fund of the Government?s financial requirements for developing SHPs over the next 10 or 20 years, and increase the likelihood of NTF capitalization.
Management Response: [Added: 2015/10/27]

In frame of the Letter of Agreement between UNDP and ME&WR, the national expert has hired who prepared a new draft of Charter of NTF in February 2015. The project Manager will ensure Further coordination with the MoEWR and follow up on the decision of the Government.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Background and forecast of energy demand and supply over the next 10 to 20 years
[Added: 2015/10/27] [Last Updated: 2017/12/17]
Project Manager, CTA 2017/10 Completed The Ministry of Energy and Water Resources is commissioned to provide the forecast and the national plans for meeting the demand. The works are on-going. History
Listing of potential RE sites throughout the country;
[Added: 2015/10/27]
Project Manager, CTA 2015/09 Completed
Strategic plan for development of RE projects and costs over the next 10 years to 20 years to minimize suppressed energy demand. This would also a re-structured Barki Tojik and approaches to include the private sector and more IRD-based projects to developing RE power generation projects;
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, CTA 2016/09 Completed Strategic plan for development of RE and EE for the country has been prepared. The process of adopting the strategy is on-going History
Capacity and institutional building requirements that would include series of trainings and seminars to government personnel for consistent application of the RES Law; Subject to the funds availability and project extension, a Study Tour for the RES and EE Trust Fund personnel to either Croatia or Georgia, where Trust Funds had been established will be considered.
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, CTA 2016/08 Completed The study tour for the RES and EE personnel was cancelled. History
Financial requirements based on strategic plan for development of RE projects, and identification of sources of funding for RE development in Tajikistan.
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, CTA 2016/09 Completed The financial requirements for RE development are outlined in the strategy for RE and EE. The proposed sources of funding are explicitly outlined History
6. Recommendation: The Project should revise its strategies to work towards its GHG reduction and energy generation targets
Management Response: [Added: 2015/10/27]

GHG reduction and energy generation targets will be revised as recommended and approved by the project steering board and the GEF secretariat through the UNDP regional office

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The GHG target of ?avoided GHG emissions from rural communities? energy use by EOP is 45 ktonnes CO2. The Project should count towards this target: o the GHGs from the 7 sHPPs supported on this Project as shown on Table 2 of the MTE report; o the 5 sHPPs that have been co-financed by the GoT in the order of USD 4.4 million (as shown on Table 4); and o the sHPPs whose operations have been restored (pertaining to those sHPPs under Recommendation 3) only under the condition where there are sufficient funds (from the Project or other sources).
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, CTA, Programme Unit, Regional UNDP/GEF Technical Advisor 2016/11 Completed History
While the Project cannot change and will not likely meet the 45 ktonnes CO2 reduction target by the EOP, this calculation will provide an estimate of the achievable GHG reductions by the EOP; b.The only ?clear and measurable? energy generation target is the ?annual electricity generation from newly installed sHPPs by EOP? which is 2,430 MWh/yr. This target should be calculated by: o the energy generated by the new sHPPs constructed under Table 2 which only reaches 1,472 MWh/yr assuming the current EOP date of April 1, 2016. With an extension to June 30, 2017, the annual energy generation will reach 2,786 MWh/yr, exceeding the 2,430 MWh/yr target through the operation of Jilikul and Shurobod sHPPs; o the energy generated from the 5 sHPPs that have been supported through GoT co-financing in the order of USD 4.4 million (as shown on Table 4); the annual energy generation of these 5 sHPPs is estimated to be 10,338 MWh/yr; if Recommendation 3 of restoring dysfunctional sHPPs is implemented, the annual energy generation can also be added towards achievement of the target. This would require changing of the indicator to ?annual electricity generated from new sHPPs and restored sHPPs
[Added: 2015/10/27] [Last Updated: 2016/11/15]
Project Manager, CTA, Programme Unit, Regional UNDP/GEF Technical Advisor 2016/11 Completed History
The target in Outcome 3 of ?number of SHP demos/pilots incorporating aspects of productive uses and livelihood support for host communities? should be revised according to what is achievable with remaining Project resources. Instead of a target of 10 demos/pilots, the target should be revised to 7 demons/pilots
[Added: 2015/10/27] [Last Updated: 2015/12/24]
Project Manager, CTA, Programme Unit, Regional UNDP/GEF Technical Advisor 2015/11 Completed

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