Final evaluation Access to Justice Programme

Report Cover Image
Evaluation Plan:
2013-2018, Rwanda
Evaluation Type:
Final Project
Planned End Date:
12/2013
Completion Date:
12/2013
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
40,000

Share

Document Type Language Size Status Downloads
Download document TORs Access to Justice Evaluation - Final.docx tor English 49.56 KB Posted 540
Download document Final final Access to Justice Evaluation Report.pdf report English 1614.16 KB Posted 1427
Title Final evaluation Access to Justice Programme
Atlas Project Number:
Evaluation Plan: 2013-2018, Rwanda
Evaluation Type: Final Project
Status: Completed
Completion Date: 12/2013
Planned End Date: 12/2013
Management Response: Yes
Focus Area:
  • 1. Poverty and MDG
  • 2. Democratic Governance
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Capacities of national and local institutions enhanced to scale up proven MDG acceleration interventions and to plan, monitor, report and evaluate the MDG progress in the context of related national development priorities
  • 2. Effective, responsive, accessible and fair justice systems promote the rule of law, including both formal and informal processes, with due consideration on the rights of the poor, women and vulnerable groups
  • 3. Strengthened capacities of national human rights institutions
  • 4. Strengthened national, regional and local level capacity to mainstream gender equality and women's empowerment in government policies and institutions
  • 5. Strengthened national-, regional- and local-level capacity to implement anti-corruption initiatives
Evaluation Budget(US $): 40,000
Source of Funding: UNDP (project)
Joint Programme: No
Joint Evaluation: Yes
  • Joint with UNFPA, UNICEF, UNDP
Evaluation Team members:
Name Title Email Nationality
Leonard Mavenaka lead consultant lmavenaka@yahoo.com
Zebedee Ruramira National consultant ruramira@yahoo.fr RWANDA
GEF Evaluation: No
Key Stakeholders: Government, Development Partners, UN agencies, Civil Society
Countries: RWANDA
Lessons
Findings
Recommendations
1 Evaluation issue and Recommendation 1: There was need for UNDP to carry out a mid-term external evaluation of the Programme as well as annual external reviews as recommended in the Programme document. Such reviews would have given better direction to the Programme.
2 Evaluation issue and Recommendation 2: A substantial number of activities in the Access to Justice Programme document were not carried out. Where major changes in activities occur, there is need for this to be clearly documented.
3 Evaluation issue and Recommendation 3: There is need to reconsider the establishment of the Programme Steering Committee to enhance programme coordination, monitoring and evaluation as well as to broaden the scope for synergies among the different partners.
4 Evaluation issue and Recommendation 4: UNDP should consider supporting the position of a coordinator in the Ministry of Justice to coordinate projects. This would enhance coordination and collaboration among the IPs and development partners.
5 Evaluation issue and Recommendation 5: UNDP should facilitate joint annual Programme reviews to dialogue with IPs and other DPs on progress in implementing the programme. The reviews should be used to enhance synergies and complementarities among the partners.
6 Evaluation issue and Recommendation 6: The government should come up with a strategy to sustain community structures including MAJ, Abunzi and the CPCs. This could be by reducing numbers and through more cost effective programme implementation.
7 Evaluation issue and Recommendation 7: There is need for the government to balance between creating demand for justice through sensitization and meeting the demand through service provision
8 Evaluation issue and Recommendation 8: There is need for JRLOS to improve sector coordination by enhancing the capacity of the Coordinating Secretariat. A start can be made by recruiting the full complement of staff needed for the Secretariat.
9 Evaluation issue and Recommendation 9: Reducing the backlog of cases can only be achieved through closer cooperation and coordination among the various institutions that constitute the chain in the justice delivery. There is a therefore a need for an integrated approach to justice delivery involving the key institutions.
10 Evaluation issue and Recommendation 10: Partners should submit reports on time and in the expected format to minimise disbursement delays, which often result in partners squeezing activities into a short timeframe, leaving little time to implement activities
11 Evaluation issue and Recommendation 11: UNDP should support the training of the judiciary on international human rights law so that it is applied effectively in the courts
12 Evaluation issue and Recommendation 12: UNDP could take up the issue and support the Justice Sector to implement the capacity development programme as this is crucial for enhancing the operations of the Sector.
1. Recommendation: Evaluation issue and Recommendation 1: There was need for UNDP to carry out a mid-term external evaluation of the Programme as well as annual external reviews as recommended in the Programme document. Such reviews would have given better direction to the Programme.
Management Response: [Added: 2014/02/11]

Management response The recommendation is well noted and has been taken into consideration in the new ?Access to justice? Programme A mid-term evaluation will be conducted in 2015 and an end of project evaluation towards the end of the programme. Annual reviews will also be organized with stakeholders involvement to provide direction to the programme.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Organize mid-term evaluation for the Access to justice programme
[Added: 2014/02/11] [Last Updated: 2016/03/06]
UNDP Minijust 2015/12 Completed The procurement process has started and the award of the contract is expected in Sept 2015 History
1.2 Organize annual programme reviews by all stakeholders
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP&MINIJUST 2014/12 Completed An annual review was conducted in August 2014 with all stakeholders of the justice sector
2. Recommendation: Evaluation issue and Recommendation 2: A substantial number of activities in the Access to Justice Programme document were not carried out. Where major changes in activities occur, there is need for this to be clearly documented.
Management Response: [Added: 2014/02/11]

Management response. The recommendation is well noted. While the changes might have been discussed during the steering committee meetings, lack of proper documentation of the discussions and decisions justifies this issue. The proper documentation of steering committee decisions will be reinforced in the new programme

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Make sure all steering committee are well prepared and signed by all implementing partners
[Added: 2014/02/11] [Last Updated: 2016/03/06]
UNDP MINIJUST No due date Completed Current Steering Committee minutes are signed by Implementing partners History
2.2 Use quarterly technical committees and annual reviews to track activities implementation?s progress
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP MINIJUST 2014/12 Completed The programme organised both the annual review and technical quarterly committees to track implementation. This has been part of the regular monitoring of project outputs and the recommendation has been implemented
3. Recommendation: Evaluation issue and Recommendation 3: There is need to reconsider the establishment of the Programme Steering Committee to enhance programme coordination, monitoring and evaluation as well as to broaden the scope for synergies among the different partners.
Management Response: [Added: 2014/02/11]

Management response: The recommendation is accepted. The new Access to Justice programme has taken this into consideration. A joint programme steering committee will be held on quarterly basis bringing together all implementing partners

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Organize quarterly joint Steering Committee
[Added: 2014/02/11] [Last Updated: 2016/03/06]
UNDP MINIJUST No due date Completed The Steering Committee meetings are organized on a quarterly basis History
3.2 Organize quarterly Technical Steering Committees
[Added: 2014/02/11] [Last Updated: 2016/03/06]
UNDP MINIJUST No due date Completed The new programme organizes monthly technical committees to track implementation History
4. Recommendation: Evaluation issue and Recommendation 4: UNDP should consider supporting the position of a coordinator in the Ministry of Justice to coordinate projects. This would enhance coordination and collaboration among the IPs and development partners.
Management Response: [Added: 2014/02/11]

Management response: This recommendation has been implemented within the framework of the new Access to Justice Programme. A programme coordinator has been hired and will be supported for 2 years initially.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Recruit a programme coordinator
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINIJUST 2013/12 Completed The Coordinator is based at the Ministry of Justice mandated for the coordination of the programme
5. Recommendation: Evaluation issue and Recommendation 5: UNDP should facilitate joint annual Programme reviews to dialogue with IPs and other DPs on progress in implementing the programme. The reviews should be used to enhance synergies and complementarities among the partners.
Management Response: [Added: 2014/02/11]

Management response. The recommendation is well accepted. Whereas the previous programme had only one programme review meeting at the end of the of the programme implementation period, the new programme will conduct annual programme review meetings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Organize annual programme review / planning meetings
[Added: 2014/02/11] [Last Updated: 2016/03/06]
UNDP MINIJUST No due date Completed Annual reviews and planning meeting have been organized by One UN and all Implementing partners to review progress and make future plans together. History
5.2 Share programme progress reports with implementing partners and stakeholders
[Added: 2014/02/11] [Last Updated: 2016/03/06]
UNDP MINIJUST No due date Completed Progress reports are shared with DRG2 agencies and other Implementing partners involved in the new programme History
5.3 organize joint field visits with all partners involved in the programme
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP MINIJUST 2015/06 Completed Joint Field visits are conducted twice a year and involve all Implementing partners and sister UN agencies
6. Recommendation: Evaluation issue and Recommendation 6: The government should come up with a strategy to sustain community structures including MAJ, Abunzi and the CPCs. This could be by reducing numbers and through more cost effective programme implementation.
Management Response: [Added: 2014/02/11]

Management response: The recommendation is validated. Already the Government has taken over the management costs of the MAJ in 30 districts. For the Community Policing Committee training, the organization of the ToTs is the only way to deal with the ambitious target in terms of number of CPC and Abunzi to be trained. The new access to justice programme has considered the capacity building of CPC, MAJ and Abunzi as key to access to justice and peace consolidation. But the implementation approach will be revised by considering the use of ToTs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Capacity building of the MAJ and Abunzi
[Added: 2014/02/11] [Last Updated: 2016/03/06]
MINIJUST & UNDP No due date Completed Regular training of Abunzi and the MAJ have been conducted in Q4,2013 and Q1,2014. Training continued in 2015 for the MAJ. History
6.2 Training of the CPCs as trainers of trainees
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP MINIJUST RNP 2015/06 Completed Even though this is a continuous exercise, the training of CPCs as Trainers of Trainees has been conducted as planned
7. Recommendation: Evaluation issue and Recommendation 7: There is need for the government to balance between creating demand for justice through sensitization and meeting the demand through service provision
Management Response: [Added: 2014/02/11]

Management response: The recommendation is well noted and has been dealt with in the formulation of the new programme. Improving case management is a priority of the programme and will help in reducing the case backlog. In addition, training Abunzi (mediators) and the Access to justice Bureaus (MAJ) staff will contribute to better service delivery. The new Access to justice programme therefore implements this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Advocate for the legal aid policy to be approved by cabinet
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINIJUST 2015/06 Completed The Legal Aid Policy has been approved.
7.2 Provide capacity building of the Community mediators and MAJ staff to mediate conflicts and provide legal aid respectively;
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINJUST 2013/12 Completed Regular training of Abunzi and the MAJ have been conducted in Q4,2013 and Q1,2014. Training continued in 2015 for the MAJ.
7.3 Support the establishment of the integrated case management system
[Added: 2014/02/11] [Last Updated: 2016/03/06]
MINIJUST 2015/12 Completed The integrated case management system has been officially launched by the government of Rwanda. History
8. Recommendation: Evaluation issue and Recommendation 8: There is need for JRLOS to improve sector coordination by enhancing the capacity of the Coordinating Secretariat. A start can be made by recruiting the full complement of staff needed for the Secretariat.
Management Response: [Added: 2014/02/11]

Management response. The recommendation is accepted. While the recruitment of the whole complement of staff might not be possible in the framework of the current programme, efforts will put into recruitment of a national technical assistant to support the work of the JRLOS Secretariat for 3 years. Support will also be provided to the establishment of the JRLOS committees at districts level.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Support the recruitment of a national technical assistant for the JRLOS Secretariat
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINIJUST 2014/01 No Longer Applicable An international Technical Adviser has been hired with support by the Netherlands.
8.2 Support the establishment of the JRLOS Committees at district level
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINIJUST 2014/12 Completed The Committee have been established as planned with UNDP support
9. Recommendation: Evaluation issue and Recommendation 9: Reducing the backlog of cases can only be achieved through closer cooperation and coordination among the various institutions that constitute the chain in the justice delivery. There is a therefore a need for an integrated approach to justice delivery involving the key institutions.
Management Response: [Added: 2014/02/11]

Management response: This recommendation is valid and has been addressed by the new access to justice programme. The establishment of the Integrated case Management system and continuous dialogue at JRLOS level will improve coordination and closer cooperation within the justice sector, increase synergies and contribute to the reduction of cases backlog.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Establish and integrated case management system for the justice sector
[Added: 2014/02/11] [Last Updated: 2016/03/07]
MINIJUST 2016/12 Completed The establishment started in January 2015 and the system was officially launched in December 2015 History
9.2 provide capacity building of the justice sector to use the system
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINJUST 2015/12 Completed The project management team has been trained in managing the integrated electronic case management system (10 people)
10. Recommendation: Evaluation issue and Recommendation 10: Partners should submit reports on time and in the expected format to minimise disbursement delays, which often result in partners squeezing activities into a short timeframe, leaving little time to implement activities
Management Response: [Added: 2014/02/11]

Management response: The recommendation is valid. Improved programme oversight is one of the key elements of the new programme on access to justice. Reporting schedule has been agreed upon and a reporting template has been designed for the Implementing Partners to use. The tool is user-friendly and facilitates partners to report on results.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Design a format for progress report by implementing partners
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP 2014/01 Completed Format has been designed and shared with partners. The partners have also been trained on using the template.
10.2 Training implementing partners on reporting on results / RMB
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP 2014/12 Completed Training completed for all IPs.
10.3 Ensure close follow up on project implementation and information sharing with implementing partners.
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP 2015/06 Completed The projects teams have been monitoring implementation of projects outputs and reporting to implementing partners at steering committee and through annual reviews
11. Recommendation: Evaluation issue and Recommendation 11: UNDP should support the training of the judiciary on international human rights law so that it is applied effectively in the courts
Management Response: [Added: 2014/02/11]

Management response: The recommendation is accepted. Even though judges has already been trained on international human rights commitments and their domestication, there are still more judges that need training which the new programme has considered.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1 Organize training sessions for judiciary on international human rights
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP and MINIJUST 2014/12 Completed Training sessions for judges on international human rights have been conducted across the country and are still ongoing
12. Recommendation: Evaluation issue and Recommendation 12: UNDP could take up the issue and support the Justice Sector to implement the capacity development programme as this is crucial for enhancing the operations of the Sector.
Management Response: [Added: 2014/02/11]

Management response: The recommendation is accepted. The new access to justice programme is planning a capacity assessment for all access to justice institutions involved in the programme, to assess capacity gaps and take appropriate measures to fill the gaps

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1 Conduct a capacity assessment for the justice sector institutions
[Added: 2014/02/11] [Last Updated: 2015/09/04]
MINIJUST 2014/12 Completed The capacity assessment was completed by December 2014 as planned and provided recommendations on areas that need capacity building
12.2 Address capacity needs identified in the assessment
[Added: 2014/02/11] [Last Updated: 2015/09/04]
UNDP 2015/12 Completed UNDP has implemented a number of capacity building priorities including RBM, M&E, Project management, gender mainstreaming, financial management and reporting as identified by the capacity assessment.

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org