Mid-Term Evaluation of Municipal Training System

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Evaluation Plan:
2010-2014, Bosnia and Hercegovina
Evaluation Type:
Mid Term Project
Planned End Date:
02/2014
Completion Date:
01/2014
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
9,000

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Title Mid-Term Evaluation of Municipal Training System
Atlas Project Number: 00082160
Evaluation Plan: 2010-2014, Bosnia and Hercegovina
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 01/2014
Planned End Date: 02/2014
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 2.4. Frameworks and dialogue processes engaged for effective and transparent engagement of civil society in national development
Evaluation Budget(US $): 9,000
Source of Funding: Donor
Evaluation Expenditure(US $): 8,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
LIlit Melikyan Ms.
GEF Evaluation: No
Key Stakeholders:
Countries: BOSNIA AND HERCEGOVINA
Lessons
Findings
Recommendations
1 Commence discussion with the LGs in the Western Herzegovina canton and also cantonal administration in the FBiH to resolve the issue of low-participation of the LG employees in the training system.
2 Commence negotiations with the RS MALSG regarding the establishment of the designating the agreed upon number of staff (as defined within the Training Strategy) with clear deadlines.
3 Discuss with the CSA of FBiH the issues which they see with regards to the training locality in Ilid?a to try and remedy this if possible. If an agreement is not reached and the CSA insists on having one of the training localities in Sarajevo, investigate the options with the CSA and the Government of the Federation allocating a government (and not privately) owned building where the training locality could be hosted or else find another locality.
4 Develop a Communications Strategy which would spell out the activities needed to be undertaken to increase the visibility of the project and promote the benefits of the training within the established Training system among municipalities (through web portal, Public Service Announcements, brochures/booklets, outreach events, etc). Improve outreach activities to the LGs, targeting both the elected officials and the LG staff with the promotion of the benefits of the training (e.g. utilizing the findings from the Training Impact Assessment exercise).
5 Conduct an evaluation of the minimum HRM standards' introduction in the 20 pilot municipalities once the pilot is completed and based on that revise the planned program of its introduction and support its implementation countrywide.
6 Develop a program of supporting enhanced operational-level coordination and cooperation between training system facilities/partners: the support could be provided to the training coordinating bodies in the entities and include such components as training in coordination, shared IT solutions, etc;
7 After the Evaluation report by Sida on its capacity building project for the MCs is received, conduct a mapping exercise of all the international assistance that is and will be available to the AMCs to assess whether there is a need for further capacity building to be supported by UNDP, targeting in particular the training units. Supporting professional networks within the AMCs could be another area that could be considered.
8 Develop a broader concept paper on Financial sustainability of the training system which will address in detail for all potential sources of funding all the exiting mechanisms and procedures with the view of identifying the measures that could help to boost the likelihood of the financial sustainability of the system; this should also cover measures needed for achieving cost effectiveness in the allocation of public funding within each entity by better joint utilization of resources targeted for different category of civil servants, LG staff and elected officials;
9 Ensure that there is a feedback mechanism to the training organizers from the LGs related to the impact of the training courses to training organizers (AMCs and the Ministry (RS)/CSA (FBiH) and the other round. These reports should be made available for all the stakeholders.
10 Potentially, develop the concept of resource centers (one each per entity) and its scope of services, which needs to include a well elaborated program for the ToT.
1. Recommendation: Commence discussion with the LGs in the Western Herzegovina canton and also cantonal administration in the FBiH to resolve the issue of low-participation of the LG employees in the training system.
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

Since the Training Coordination Body is responsible for all strategic and policy decisions with regard to FBiH Training System for LSG, this issue is to be raised by this body. As for the recommendation to commence discussion with the cantonal administration, no action will be taken, as the canton has no responsibility over training for LSG employees.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project staff to raise the issue at the first Training Coordination Body meeting. Along with the promotion of financial sustainability model in the Regional Training Locality, benefits of the systematic approach to training are to be promoted and participation from the municipalities which had a low turnout is to be further encouraged.
[Added: 2014/12/22]
MTS team 2014/12 Completed
2. Recommendation: Commence negotiations with the RS MALSG regarding the establishment of the designating the agreed upon number of staff (as defined within the Training Strategy) with clear deadlines.
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

This issue is continuously taken up with the Ministry. However, if these efforts do not produce results, involvement of the UNDP senior management will be sought.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organise a meeting with the relevant staff from the Ministry to raise the issue. If needed, organise a meeting between the UNDP senior management and the RS Minister for Administration and Local Self-Governance.
[Added: 2014/12/22]
RS MALSG 2014/06 Completed
3. Recommendation: Discuss with the CSA of FBiH the issues which they see with regards to the training locality in Ilid?a to try and remedy this if possible. If an agreement is not reached and the CSA insists on having one of the training localities in Sarajevo, investigate the options with the CSA and the Government of the Federation allocating a government (and not privately) owned building where the training locality could be hosted or else find another locality.
Management Response: [Added: 2014/12/22]

The CSA had allocated a conference room for training purposes that was furnished and equipped by the Project. Thus, the recommendation is unclear as the issue had been resolved prior to the mid-term review. With regard to the recommendation to involve the FBiH Government, it goes beyond the project mandate as it relates to overall premises allocated to CSA.

Key Actions:

4. Recommendation: Develop a Communications Strategy which would spell out the activities needed to be undertaken to increase the visibility of the project and promote the benefits of the training within the established Training system among municipalities (through web portal, Public Service Announcements, brochures/booklets, outreach events, etc). Improve outreach activities to the LGs, targeting both the elected officials and the LG staff with the promotion of the benefits of the training (e.g. utilizing the findings from the Training Impact Assessment exercise).
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

Intensify promotional activities in cooperation with the Training System institutions to ensure larger outreach.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Increase number of information and documents published on web portals of Training System institutions. Use all training events to further promote the Training System, its institutions and achievements.
[Added: 2014/12/22]
MTS Team 2014/12 Completed
5. Recommendation: Conduct an evaluation of the minimum HRM standards' introduction in the 20 pilot municipalities once the pilot is completed and based on that revise the planned program of its introduction and support its implementation countrywide.
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

The assessment of compliance with the recommendations and prescribed standards is to be conducted in 2014. However, inclusion of additional local governments into this activity is not envisaged by the project and cannot be added due to lack of resources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Finalize the pilot in 20 local governments. Assess to which level recommendations have been complied with. Publish good practices on training system websites.
[Added: 2014/12/22] [Last Updated: 2016/12/19]
MTS Team. 2015/10 Completed History
6. Recommendation: Develop a program of supporting enhanced operational-level coordination and cooperation between training system facilities/partners: the support could be provided to the training coordinating bodies in the entities and include such components as training in coordination, shared IT solutions, etc;
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

Within regular project activities, such as support to organization of joint meetings of Training Coordination Bodies, as well as their regular meetings, all Training System institutions are encouraged to increase their direct cooperation and coordination.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To raise this as a separate agenda item at the meetings of Training Coordination Bodies.
[Added: 2014/12/22]
MTS Team 2014/07 Completed
7. Recommendation: After the Evaluation report by Sida on its capacity building project for the MCs is received, conduct a mapping exercise of all the international assistance that is and will be available to the AMCs to assess whether there is a need for further capacity building to be supported by UNDP, targeting in particular the training units. Supporting professional networks within the AMCs could be another area that could be considered.
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

Support to the AMCs will continue to be provided in close coordination with other UNDP Projects (ILDP and LOD) through the existing MCGAs. However, when it comes to support to the AMCs by other international organizations, a separate project targeting capacity build of the AMCs is envisaged by Sida and SDC, and thus close synergies are to be established.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Extend the current MCGAs to ensure continuation of support to training units within both AMCs. Support to professional networks is to be raised at the meetings of Training Coordination Bodies. Coordination with Sida and SDC is to be maintained with regard to their further support to the AMCs.
[Added: 2014/12/22]
MTS Team. 2014/12 Completed
8. Recommendation: Develop a broader concept paper on Financial sustainability of the training system which will address in detail for all potential sources of funding all the exiting mechanisms and procedures with the view of identifying the measures that could help to boost the likelihood of the financial sustainability of the system; this should also cover measures needed for achieving cost effectiveness in the allocation of public funding within each entity by better joint utilization of resources targeted for different category of civil servants, LG staff and elected officials;
Management Response: [Added: 2014/12/22] [Last Updated: 2014/12/22]

The working groups for financial sustainability have defined adequate models for securing continuous funding of Training Systems in both entities. Other sources of funding, either financial or in-kind, should also be considered.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Finalise the process of formal endorsement of the financial sustainability models, and support their promotion among LSGs country wide.
[Added: 2014/12/22]
MTS Team 2014/06 Completed
9. Recommendation: Ensure that there is a feedback mechanism to the training organizers from the LGs related to the impact of the training courses to training organizers (AMCs and the Ministry (RS)/CSA (FBiH) and the other round. These reports should be made available for all the stakeholders.
Management Response: [Added: 2014/12/22]

The quality assurance documents adopted by the Training System institutions foresee regular sending of feed back to the training providers.

Key Actions:

10. Recommendation: Potentially, develop the concept of resource centers (one each per entity) and its scope of services, which needs to include a well elaborated program for the ToT.
Management Response: [Added: 2014/12/22]

No action will be taken, as the recommendation is not considered to be realistic at this point of time. In addition, it is in contradiction to the principle of the Training Strategies aiming to ensure that training is provided at locations as close as possible to training beneficiaries.

Key Actions:

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