UNPAF Mid-Term Evaluation: UNPAF Output-level results on Education, Health, Poverty Reduction and Institutional Environment

Report Cover Image
Evaluation Plan:
2014-2018, Namibia
Evaluation Type:
UNDAF
Planned End Date:
03/2016
Completion Date:
12/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
70,000

Share

Document Type Language Size Status Downloads
Download document ToR UNPAF Namibia MTR.pdf tor English 426.90 KB Posted 191
Download document NAMIBIA UNPAF 2014-18 FINAL MTR REPORT (2) (MJB final).pdf report English 1669.93 KB Posted 582
Download document MTR Validation workshop 271016 (1).pptx related-document English 483.29 KB Posted 114
Title UNPAF Mid-Term Evaluation: UNPAF Output-level results on Education, Health, Poverty Reduction and Institutional Environment
Atlas Project Number:
Evaluation Plan: 2014-2018, Namibia
Evaluation Type: UNDAF
Status: Completed
Completion Date: 12/2016
Planned End Date: 03/2016
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Organisational Output 3.1 Common UN approaches facilitate efficient and accelerated joint delivery against sustainable development objectives
Evaluation Budget(US $): 70,000
Source of Funding: UN Interagency Resources
Evaluation Expenditure(US $): 70,000
Joint Programme: Yes
Joint Evaluation: Yes
  • Joint with UN Agencies
  • Joint with National Planning Commission (NPC), UN Agencies
Evaluation Team members:
Name Title Email Nationality
Nicholas R. Siwingwa Lead Evaluator/Consultanr
Neema L Siwingwa Assisting Evaluator/Consultanr
GEF Evaluation: No
Key Stakeholders: NPC, Sectoral partners, UN
Countries: NAMIBIA
Comments:

UNPAF Output-level results on Education, Health, Poverty Reduction and Institutional Environment

Lessons
Findings
Recommendations
1

Recommendation 1: Implementation of Planned UNPAF Activities

MTR recommends that the bulk of those activities continue, albeit with some adjustments given the evolving reality. This continuation will allow the national development process to take its course until the preparations for NDP5 is complete and emerging lessons can be utilised to streamline the UNPAF.

2

Recommendation 2: Understanding of the UNPAF

The UN system needs to ensure that there is a common understanding of the framework across all levels of government supported by the framework as well as other stakeholders working in the Pillars Supported by the UN system.

3

Recommendation 3: Linkages between UNPAF and National Development Frameworks/Policies

The link between the UNPAF and the national development frameworks of Namibia have to be clearly defined and articulated by both GRN and the UN system, in order to leverage more mileage in the delivery of the development agenda.

4

Recommendation 4: Engagement with CSOs

The implementation of the UNPAF could be further strengthened and be more accountable if the support of Civil Society Organizations (CSOs) could be employed. In view of their closeness to the targeted communities, their strength in advocacy could be useful in supporting implementation.

5

Recommendation 5: UNPAF Alignment –Incorporation of Emerging Issues

The MTR recommends that GRN and the UN System should continue the UNPAF until 2018 aligning the 2017/18 work programs with the emerging development frameworks namely SDGs, the Harambee Prosperity Plan and the NDP5. Lessons from these two years will feed into the formulation of the next UNPAF.

6

Recommendation 6:  Alignment to NDP 5 Timeframe

MTR recommends that the next UNPAF should be better aligned, in respect to the timeframe, with NDP5 i.e. the next phase of the UNPAF should run from 2019-2022.

7

Recommendation 7:  Changes to  Pillar 1 Activities and a support to Govt on Governance

7.1 The MTR recommends some change to the activities in Pillar 1 on Institutional Environment, namely that the UNPAF should add the emergency preparedness aspect into this Pillar to facilitate the strengthening of institutions to be able to better prepare and respond to emergencies.

 

7.2 The MTR also recommends a decision to be made on how to support the governance aspect of this pillar given the dwindling capacity in the UN System.

8

Recommendation 8: Prioritisation of Focus Areas for the Next UNPAF

The MTR also recommends that the formulation of the next UNPAF should not only include the requisite Country Assessment but also a prioritisation of focus and support using the criteria of comparative advantage and actual capacity to deliver.

9

Recommendation 9: Coordination Mechanism

MTR recommends that the coordination mechanisms should be re-established, but to remove the Permanent Secretary’s Forum.

10

Recommendation 10: GRN-UN Technical Committee

The GRN-UN Technical committee should meet at least once a year during regular UNPAF implementation, but more often during the planning for the next UNPAF.

11

Recommendation 12:

GRN will need to ensure that the support it receives especially in terms of ODA is better coordinated. Improving the coordination of this support can allow for more targeted approach to tackling these issues.

12

Recommendation 13: Pillar Meetings

Pillar meetings should meet at least twice and one of these meetings should be preparation for broader sectoral forums, GRN participation in the Pillar meetings is a requirement with the PS for the relevant ministry co-chairing as it is in the Education and Skills Pillar.

13

Recommendation 14: Development Forum

The Development Forum should take place once a year as initially envisaged allowing for a global discussion on UNPAF annual performance.

14

Recommendation 15: For Govt: M&E Framework

The MTR recommends that the GRN needs to ensure that its' reporting, and monitoring and evaluation framework is put in place for its various development plans. This will allow the UNPAF results matrix to be in full alignment with that of the GRN.

15

Recommendation 16: M&E, Reporting on Pillar 1

The UN’s M&E Team should step up its support to not only the statistics component of Pillar 1 but also the monitoring and evaluation aspect of outcome 3 of that Pillar.

16

Recommendation 17: Data Collection- the Role of UNDP Strategy and Analysis Unit

The foreseen Strategy and Analysis Unit can also provide support in the area of data collection and analysis.

GRN’s capacity to track its progress should be developed alongside UN support to their programs – this will go a long way to develop true capacity for program and project management for effective development.

17

Recommendation 18: GRN M&E and Reporting Capacity

strengthened GRN reporting and M&E capacity will also facilitate the alignment of UNPAF reporting to GRN development plans and strategies; it is strongly recommended UN reporting and M&E systems be aligned to the Government’s.

18

Recommendation 19: Development of a Result Matrix

Despite the rolling two-year work plan, reporting should be done on an annual basis with distinct reports for annual performance. A results matrix that tracks indicators on an annual basis should also be developed as well as written reports that qualify progress. These tracking tools will give a better picture of progress.

19

Recommendation 20: For Government: Capacity Retention

GRN should seek to retain the capacity that is being developed by the UN System through its on-going interventions under the UNPAF. Effective delivery of the GRN’s development plans hinge on adequate capacity, both human and institutional, to deliver.

20

Recommendation 21: For Government: Coordination Capacity

Coordination is another key area where GRN needs to develop its capacity especially if NPC is to play convening role for both ministries and development partners, and then it should consider creating a role that will solely focus on coordination.

21

Recommendation 22: Change Management in the UN System

The UN system needs to finalise its change management process so that implementation in the last two years of the UNPAF can be from a position of strength.

22

Recommendation 23: Skills Gaps[m1] 

The MTR findings indicate the need for the following sector/thematic expertise: poverty reduction (economist); gender and governance. The change management process should specifically highlight the need for these program staff, and arrange to recruit them.

 

 [m1]Recs 24 to 26 speaks to the same thing – training needs. They can be made one recommendation

23

Recommendation 25:

The UN system will also need to develop certain skills for program delivery including policy advocacy, communications, M&E, resource mobilisation, policy dialogue and negotiations. This should be done through training its staff; or through recruitment after the change management process is finalised.

24

Recommendation 26:

The United Nations Country Team (UNCT) must ensure that all program staff undergo a results based management training so that they can meet the reporting requirement of the M&E Team. This will greatly improve the annual reports and performance tracking of the overall outcomes.

25

Recommendation 27: Resource Mobilisation

The UNCT should continue to pool resources (staff) especially in gender, communications, poverty reduction and economics.

26

Recommendation 28: RCO Capacity

More specifically programme management of the UNPAF is required through a capacitated and empowered Resident Coordinator’s Office (RCO) function. The RCO needs a senior professional (preferably at P4/5 level) strong in programming to support and facilitate programme coordination. Agencies should be mutually accountable for increased programme coordination and striving to meet the Delivering as One (DaO) objectives, an empowered RCO should facilitate this. The senior RCO professional should be supported by an M&E officer as well as the existing Coordination Analyst and the Development Effectiveness officer.

27

Recommendation 29: 2017/18 Workplan

MTR recommends that agencies should develop the 2017/18 work program in line with emerging development context as well as to retrofit the emerging areas of support some of the UN agencies have been focussing on over the last year.

28

Recommendation 30: Alignment of UNPAF Results Matrix with NDP  5’s

As M&E framework of NDP 5 is being finalised, ensure that the indicators and results matrices for subsequent UNPAFs fully align with them. If the existing indicators are no longer valid to support the emerging development documents, a process of migration should be considered and endorsed by sector ministries, NPC and the UN system.

29

Recommendation 31: UN Agencies’ Commitment to UNPAF

The MTR recommends that the UN agencies should review their initial commitments to the UNPAF, taking a critical look at resource requirements going forward given the need for certain staff capacity and the emerging

areas of work.

30

Recommendation 32: Update of the UNPAF Resource Matrix

PDT to update this resource matrix in the UNPAF, as well as document annual disbursements so as to provide a better picture of what resources are going into the UNPAF, as well as indicate the gaps if any.

31

Recommendation 33: UNPAF Resource Mobilisation Strategy

The MTR also recommends that UNCT should procure the resource mobilisation expert to develop the resource mobilisation strategy; and the implementation of the resource mobilisation strategy so as to allow the UN to deliver from a position of strength.

32

Recommendation 34: UNPAF Common Budgetary Framework

MTR encourages the continuance of the common budgetary framework for administrative issues as well as for programming.

33

Recommendation 35: Dialogue with GRN on UNPAF

The MTR recommends a re-establishment of on-going dialogue with GRN on the UNPAF and the UN support to Namibia. Pillar convenors taken on a leading role on the UN agenda in their respective Pillars and the RC in the overall program. Mutual accountability on coordination should be the premise for which each UNCT member and their teams engage by in order to further DaO.

34

Recommendation 24: Training Needs on M&E

On M&E, training UNCT must ensure that all program staff undergoes a results based management training so that they can meet the reporting requirement of the M&E Team. This will greatly improve the annual reports and performance tracking of the overall outcomes.

1. Recommendation:

Recommendation 1: Implementation of Planned UNPAF Activities

MTR recommends that the bulk of those activities continue, albeit with some adjustments given the evolving reality. This continuation will allow the national development process to take its course until the preparations for NDP5 is complete and emerging lessons can be utilised to streamline the UNPAF.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/05]

Partially Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. PDT to give guidance to UNCT and Pillar Groups 2. Each pillar to document all activities to be undertaken and highlight joint activities, mark priority, incl. completed, ongoing and planned activities (incl. lead agency, budget, link to SDGs, IPs)"
[Added: 2017/01/05] [Last Updated: 2018/08/09]
Pillar Heads 2024/01 Initiated History
2. Recommendation:

Recommendation 2: Understanding of the UNPAF

The UN system needs to ensure that there is a common understanding of the framework across all levels of government supported by the framework as well as other stakeholders working in the Pillars Supported by the UN system.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. The action taken in 1.1 will also impact on 1.2

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Table TORs at Pillar Meeting for common understanding of responsibilities 2. Revise/amend membership of pillar groups 3. Visibility of UNPAF"
[Added: 2017/01/05] [Last Updated: 2018/08/09]
Pillar heads 2024/01 Initiated UNCG to strengthen UNPAF visibility and key messages around UNPAF. History
3. Recommendation:

Recommendation 3: Linkages between UNPAF and National Development Frameworks/Policies

The link between the UNPAF and the national development frameworks of Namibia have to be clearly defined and articulated by both GRN and the UN system, in order to leverage more mileage in the delivery of the development agenda.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

The recommendation is not very clear. However, once the Pillars identify 3-4 priority activities along with relevant Government of Republic of Namibia (GRN) groups this recommendation will be taken care of.  Will be reinforced by revived Development Partner Forum sector groups.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Once the Pillar heads identified 3-4 priority activities, the group then should involve relevant GRN staff for each activities and form an action group and coordinate and monitor implementation. Plans should make explicit reference to Harambee Prosperity Plan (HPP), Poverty Blue Print and National Development Plan 5 (NDP5) where applicable. Update the 2015 rapid integrated assessment on SDGs with National Planning Commission (NPC).
[Added: 2017/01/05] [Last Updated: 2018/08/24]
Pillar Heads 2024/01 Initiated The recommendation is not very clear. However, once the Pillars identify 3-4 priority activities along with relevant GRN groups this recommendation will be taken care of. Will be reinforced by revived Development Partner Forum sector groups. History
4. Recommendation:

Recommendation 4: Engagement with CSOs

The implementation of the UNPAF could be further strengthened and be more accountable if the support of Civil Society Organizations (CSOs) could be employed. In view of their closeness to the targeted communities, their strength in advocacy could be useful in supporting implementation.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. Once each pillar has idenitified 3-4 activities agreed with GRN, the relevant CSO, Private Sector and Academia, Research Institutions should be included in each activity group.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Relevant CSO, Non Govt implementing partners to be identified for each activity once the priory activities are agreed by UN and GRN. As part of the preparation for the new UNPAF, conduct a mapping of CSO, Private Sector, Academia and Research Institutions per Pillar
[Added: 2017/01/05] [Last Updated: 2018/08/09]
Pillar Heads 2024/01 Initiated RCO together SAUto lead the mapping exercise History
5. Recommendation:

Recommendation 5: UNPAF Alignment –Incorporation of Emerging Issues

The MTR recommends that GRN and the UN System should continue the UNPAF until 2018 aligning the 2017/18 work programs with the emerging development frameworks namely SDGs, the Harambee Prosperity Plan and the NDP5. Lessons from these two years will feed into the formulation of the next UNPAF.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. One of the criteria used for indentifying the 3-4 priority actions in each pillar should be alignement with SDGs, National Development Plan 5 (NDP5), Harambee Prosperity Plan (HPP), Poverty Plan and other emerging issues such as Urbanization, Youth and Resilience building.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Once the Pillar heads identified 3-4 priority activities, the group then should involve relevant GRN staff for each activities and form an action grooup and coordinate and monitor implementation. Plans should make explicit reference to Harambee Prosperity Plan (HPP), Poverty Blue Print and National Development Plan 5 (NDP5) where applicable. Update the 2015 rapid integrated assessment on SDGs with National Planning Commission (NPC).
[Added: 2017/01/05] [Last Updated: 2018/08/24]
Pillar Heads 2024/01 Completed History
6. Recommendation:

Recommendation 6:  Alignment to NDP 5 Timeframe

MTR recommends that the next UNPAF should be better aligned, in respect to the timeframe, with NDP5 i.e. the next phase of the UNPAF should run from 2019-2022.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Road map to be dicussed at the UNCT retreat and decision made there.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. UNCT to agree on the Road Map for the new UNPAF and cost sharing ( CCA and UNPAF design) . Start year already agreed (i.e. 2019), end date should (again) allow for NDP6 to be defined and time for agency-specific Board submissions. UNCT also needs to consider the UNPAF new guidelines. "
[Added: 2017/01/05] [Last Updated: 2018/08/09]
UNCT 2024/01 Completed History
7. Recommendation:

Recommendation 7:  Changes to  Pillar 1 Activities and a support to Govt on Governance

7.1 The MTR recommends some change to the activities in Pillar 1 on Institutional Environment, namely that the UNPAF should add the emergency preparedness aspect into this Pillar to facilitate the strengthening of institutions to be able to better prepare and respond to emergencies.

 

7.2 The MTR also recommends a decision to be made on how to support the governance aspect of this pillar given the dwindling capacity in the UN System.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

7.1 Agree.

 

7.2 Disagree. Different agencies still have programmatic interventions to promote Human Rights and Governance.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Pillar 1 while deciding on its 3-4 priority actions will implement this recommendation. Other aspects will need to be mainstreamed in all pillars. 2. Formulate an addendum to the UNPAF, incl. all changes to result matrix, pillars, coordination structure."
[Added: 2017/01/05] [Last Updated: 2018/08/09]
Pillar Heads 2024/01 Initiated PDT to develop addendum History
8. Recommendation:

Recommendation 8: Prioritisation of Focus Areas for the Next UNPAF

The MTR also recommends that the formulation of the next UNPAF should not only include the requisite Country Assessment but also a prioritisation of focus and support using the criteria of comparative advantage and actual capacity to deliver.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

New UNPAF guidelines will be used.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNCT will discuss and decide work plan to develop the subsequent UNPAF.
[Added: 2017/01/15] [Last Updated: 2018/08/09]
UN /UNPAF PDT -Programme Development Team 2017/12 Completed History
9. Recommendation:

Recommendation 9: Coordination Mechanism

MTR recommends that the coordination mechanisms should be re-established, but to remove the Permanent Secretary’s Forum.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Agree. The purpose of the PS Forum was oversight over UNPAF implementation. The UNS didn't participate in the PS Forum. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Review the TORs of the Sustainable Development Advisory Council (SDAC) and other existing structures that would fit into coordination mechanism. 2. UNCT to decide on revised coordination mechanism (e.g. TORs, membership lists), esp. UNCT and NPC to agree to delegate the oversight function to a new GRN-UN oversight body, namely the UNPAF steering committee. 3. Discuss changes with GRN in a strategic meeting"
[Added: 2017/01/15] [Last Updated: 2018/08/09]
UNCT 2017/03 Completed The purpose of the PS Forum was oversight over UNPAF implementation. The UNS didn't participate in the PS Forum. "1. RCO to complete in January 2. UNCT to decide at January meeting or at retreat (Feb 2017) 3. Mar 2017" History
10. Recommendation:

Recommendation 10: GRN-UN Technical Committee

The GRN-UN Technical committee should meet at least once a year during regular UNPAF implementation, but more often during the planning for the next UNPAF.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. As per UNDG guidance, this group must meet at least twice a year.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Review and possibly revise the TOR and membership list (incl. other stakeholders/DPs; review pros and cons of merging groups/forums with similar members 2. Meet 2x p.a. in 2017 "
[Added: 2017/01/15] [Last Updated: 2018/08/09]
Resident Coordination Office (RCO) 2017/03 Completed "1. table at UNCT retreat (Feb 2017) 2. 1st meeting in Apr, 2nd meeting in Sep " History
11. Recommendation:

Recommendation 12:

GRN will need to ensure that the support it receives especially in terms of ODA is better coordinated. Improving the coordination of this support can allow for more targeted approach to tackling these issues.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

We are of the opinion that this recommendation refers to the Thematic Groups.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Convene GRN-UN Development Partnership Forum: 1a. Strategic Forum at least 1x p.a.; 1b. Invite all DPs to the existing Sectoral Working Groups; 2. Convene UN & Development Partners' Dialogue, 2x p.a., first meeting possibly segmented: 2a. Donors, CSOs, Academia; 2b. Private Sector (see Global Compact Network).
[Added: 2017/01/15] [Last Updated: 2018/08/24]
NPC 2024/01 Initiated ODA coordination is a function of NPC. The GRN-UN DP Forum agenda generally discusses these issues (see Rec. 14) History
12. Recommendation:

Recommendation 13: Pillar Meetings

Pillar meetings should meet at least twice and one of these meetings should be preparation for broader sectoral forums, GRN participation in the Pillar meetings is a requirement with the PS for the relevant ministry co-chairing as it is in the Education and Skills Pillar.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Agree. ODA coordination is a function of NPC. The GRN-UN DP Forum agenda generally discusses these issues (see Rec. 14).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Review and possibly revise or establish the membership list (incl. other stakeholders/DPs) for each pillar / subgroup per outcome 2. NPC to convene a briefing meeting with all line ministries and UN agencies that are pillar heads to remind of roles and responsibilities "
[Added: 2017/01/15] [Last Updated: 2018/08/09]
UNCT 2017/03 Completed History
13. Recommendation:

Recommendation 14: Development Forum

The Development Forum should take place once a year as initially envisaged allowing for a global discussion on UNPAF annual performance.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially agree.A decision was taken that the Forum not be limited to UNPAF discussion but broadly on support to GRN on NDPs.
PDT also recommends an extra Development Partners’ Forum be convened between the UN and DPs only.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Convene GRN-UN Development Partnership Forum 1a. Strategic Forum at least 1x p.a. 1b. Invite all DPs to the existing Sectoral Working Groups 2. Convene UN & Development Partners' Dialogue, 2x p.a., first meeting possibly segmented: 2a. Donors, CSOs, Academia 2b. Private Sector (see Global Compact Network)"
[Added: 2017/01/15] [Last Updated: 2018/08/09]
RCO 2017/03 Completed Action 2 and 1b for first quarter "1a. RCO together with NPC 1b. NPC 2. RCO" History
14. Recommendation:

Recommendation 15: For Govt: M&E Framework

The MTR recommends that the GRN needs to ensure that its' reporting, and monitoring and evaluation framework is put in place for its various development plans. This will allow the UNPAF results matrix to be in full alignment with that of the GRN.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Not relevant for all UN (e.g. GRN, single UN ageny). An assumption that requires advocacy rather than a recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Support NPC with Performance Monitoring framework roll out and its inclusion of NDP5 and SDG indicators.
[Added: 2017/01/15] [Last Updated: 2018/08/09]
UNPAFR M&E 2017/03 Completed aligned to NDP5 preparation process History
15. Recommendation:

Recommendation 16: M&E, Reporting on Pillar 1

The UN’s M&E Team should step up its support to not only the statistics component of Pillar 1 but also the monitoring and evaluation aspect of outcome 3 of that Pillar.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/15]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Review TORs for M&E Team to cover a) UNPAF M&E, b)stengthening GRN M&E capacity and c) managing a joint UN programme on National Statistical System strengthening.
[Added: 2017/01/15] [Last Updated: 2018/08/24]
UNPAF and RCO M&E 2017/03 Completed History
16. Recommendation:

Recommendation 17: Data Collection- the Role of UNDP Strategy and Analysis Unit

The foreseen Strategy and Analysis Unit can also provide support in the area of data collection and analysis.

GRN’s capacity to track its progress should be developed alongside UN support to their programs – this will go a long way to develop true capacity for program and project management for effective development.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. UNInfo will supercede some of this. 
Role of SAU in supporting UNCT (not just UNDP) to be clarified.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Adopt UN Info as a tool to track plans, budgets, results, calendars, etc. 2. Review the TORs of the SAU with regard to the JP on M&E/statistics and the firewall between UNDP and RC System; and review SAU staffing."
[Added: 2017/01/15] [Last Updated: 2018/08/09]
UNPAF M&E 2024/12 Initiated Depends on global roll-out of UN Info. To submit proposals via PDT to UNCT. History
17. Recommendation:

Recommendation 18: GRN M&E and Reporting Capacity

strengthened GRN reporting and M&E capacity will also facilitate the alignment of UNPAF reporting to GRN development plans and strategies; it is strongly recommended UN reporting and M&E systems be aligned to the Government’s.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. Outcome level to be fully aligned with GRN system (see #15 above).  Outputs may be more specific, but should use GRN and SDG indicators where applicable and Meand of Verification available.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review results Matrix for UNPAF. Focus on outcomes and outputs and reduce and use standard indicators where possible.
[Added: 2018/08/24]
M&E 2024/12 Initiated
18. Recommendation:

Recommendation 19: Development of a Result Matrix

Despite the rolling two-year work plan, reporting should be done on an annual basis with distinct reports for annual performance. A results matrix that tracks indicators on an annual basis should also be developed as well as written reports that qualify progress. These tracking tools will give a better picture of progress.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Use UN Info (see #17 above). 2. Annual reporting to focus on results (outputs and outcomes), not activities.
[Added: 2018/08/24]
PDT with advice from M&E. 2024/12 Initiated History
19. Recommendation:

Recommendation 20: For Government: Capacity Retention

GRN should seek to retain the capacity that is being developed by the UN System through its on-going interventions under the UNPAF. Effective delivery of the GRN’s development plans hinge on adequate capacity, both human and institutional, to deliver.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/15]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Use UN Info (see #17 above). 2. Annual reporting to focus on results (outputs and outcomes), not activities."
[Added: 2017/01/16] [Last Updated: 2018/08/09]
UNPAF M&E with advice from M&E. 2024/12 Initiated History
20. Recommendation:

Recommendation 21: For Government: Coordination Capacity

Coordination is another key area where GRN needs to develop its capacity especially if NPC is to play convening role for both ministries and development partners, and then it should consider creating a role that will solely focus on coordination.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Not relevant for all UN (e.g. GRN, single UN agency).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
To be addressed through continued support to NPC.
[Added: 2017/01/16] [Last Updated: 2018/08/09]
UN RCO 2017/12 Completed follow-up with NPC on their needs for technical support History
21. Recommendation:

Recommendation 22: Change Management in the UN System

The UN system needs to finalise its change management process so that implementation in the last two years of the UNPAF can be from a position of strength.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/16]

Not relevant for all UN (e.g. GRN, single UN agency)

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Each agency has own process. PDT to facilitate sharing of information between agencies at Pillar lele.
[Added: 2017/01/16] [Last Updated: 2018/08/09]
Specific UN Agency 2017/12 Completed History
22. Recommendation:

Recommendation 23: Skills Gaps[m1] 

The MTR findings indicate the need for the following sector/thematic expertise: poverty reduction (economist); gender and governance. The change management process should specifically highlight the need for these program staff, and arrange to recruit them.

 

 [m1]Recs 24 to 26 speaks to the same thing – training needs. They can be made one recommendation

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Not relevant for all UN. UNDP Economist, Agencies Gender FPs, Agency governance FPs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
RCO to share learning opportunities in line with agency responsibilities, e.g. UNSSC schedule, UNU offers, UNDG training, training as part of RMS.
[Added: 2017/01/16] [Last Updated: 2018/08/24]
UNCT supported by PDT 2018/12 Overdue-Initiated History
23. Recommendation:

Recommendation 25:

The UN system will also need to develop certain skills for program delivery including policy advocacy, communications, M&E, resource mobilisation, policy dialogue and negotiations. This should be done through training its staff; or through recruitment after the change management process is finalised.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/16]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"RCO to share learning opportunities in line with agency responsibilities, e.g. UNSSC schedule, UNU offers, UNDG trainings, training as part of RMS (see #23 above)"
[Added: 2017/01/16] [Last Updated: 2018/08/09]
RCO 2018/12 Overdue-Initiated funding from Agencies History
24. Recommendation:

Recommendation 26:

The United Nations Country Team (UNCT) must ensure that all program staff undergo a results based management training so that they can meet the reporting requirement of the M&E Team. This will greatly improve the annual reports and performance tracking of the overall outcomes.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In addition to RBM, also training on the use of UN Info.
[Added: 2018/08/24]
UNPAF M&E 2018/12 Overdue-Initiated Needs budget from UNCT and technical support (training) on UN Info by DOCO. History
25. Recommendation:

Recommendation 27: Resource Mobilisation

The UNCT should continue to pool resources (staff) especially in gender, communications, poverty reduction and economics.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Not relevant for all UN. UNDP Economist, Agencies Gender FPs, Agency governance FPs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. PDT to ensure that pillars maximise use of technical expertise across agencies. 2. Agency-specfic staff Performance Agreements for staff to include Pillar/ Thematic Groups' responsibilities.
[Added: 2018/08/24]
UNCT supported by PDT 2018/12 Overdue-Initiated
26. Recommendation:

Recommendation 28: RCO Capacity

More specifically programme management of the UNPAF is required through a capacitated and empowered Resident Coordinator’s Office (RCO) function. The RCO needs a senior professional (preferably at P4/5 level) strong in programming to support and facilitate programme coordination. Agencies should be mutually accountable for increased programme coordination and striving to meet the Delivering as One (DaO) objectives, an empowered RCO should facilitate this. The senior RCO professional should be supported by an M&E officer as well as the existing Coordination Analyst and the Development Effectiveness officer.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Partially Agree. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. RCO to review cost-benefit of this (What functions would P4 coordinator perfrom that are currently missing? What can be afforded?) and explore other ways of building capacity, e.g. stretch assignments. 2. Share Organogram and Division of Labour.
[Added: 2018/08/24]
RCO 2024/12 Initiated
27. Recommendation:

Recommendation 29: 2017/18 Workplan

MTR recommends that agencies should develop the 2017/18 work program in line with emerging development context as well as to retrofit the emerging areas of support some of the UN agencies have been focussing on over the last year.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Currently, guidance for planning under review by PDT, to be endorsed by UNCT.
[Added: 2018/08/24]
PDT supported by RCO 2017/03 Completed History
28. Recommendation:

Recommendation 30: Alignment of UNPAF Results Matrix with NDP  5’s

As M&E framework of NDP 5 is being finalised, ensure that the indicators and results matrices for subsequent UNPAFs fully align with them. If the existing indicators are no longer valid to support the emerging development documents, a process of migration should be considered and endorsed by sector ministries, NPC and the UN system.

Management Response: [Added: 2016/12/05] [Last Updated: 2018/08/24]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
M&E Group is already discussing alignment with NPC M&E Directorate.
[Added: 2018/08/24]
M&E 2017/03 Completed History
29. Recommendation:

Recommendation 31: UN Agencies’ Commitment to UNPAF

The MTR recommends that the UN agencies should review their initial commitments to the UNPAF, taking a critical look at resource requirements going forward given the need for certain staff capacity and the emerging

areas of work.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/16]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
All agencies should be captured in the AWPs through the revised pillar structures
[Added: 2017/01/16] [Last Updated: 2018/08/09]
UNCT 2017/03 Completed UNCT retreat (Feb 2017) History
30. Recommendation:

Recommendation 32: Update of the UNPAF Resource Matrix

PDT to update this resource matrix in the UNPAF, as well as document annual disbursements so as to provide a better picture of what resources are going into the UNPAF, as well as indicate the gaps if any.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/05]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. Update 2016 Resource Matrix as part of annual review and reporting (see template from RCO Lesotho) 2. Include tracking of budget and expenditure in the 2017/18 work plan "
[Added: 2017/01/05] [Last Updated: 2018/08/09]
M&E 2024/01 Completed M&E to be in charge (not PDT) History
31. Recommendation:

Recommendation 33: UNPAF Resource Mobilisation Strategy

The MTR also recommends that UNCT should procure the resource mobilisation expert to develop the resource mobilisation strategy; and the implementation of the resource mobilisation strategy so as to allow the UN to deliver from a position of strength.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/05]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"1. RMS consultant recruitment completed 2. RM Strategy will be finalized by end of Feb 2017 3. Ensure an action plan to implement RMS"
[Added: 2017/01/05] [Last Updated: 2018/08/09]
RCO 2024/01 Initiated History
32. Recommendation:

Recommendation 34: UNPAF Common Budgetary Framework

MTR encourages the continuance of the common budgetary framework for administrative issues as well as for programming.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/05]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
"Implement UNDG SOP on common budgetary framework and align with UNPAF Resource Matrix (see recommendation #32)"
[Added: 2017/01/05] [Last Updated: 2018/08/09]
RCO 2024/01 Initiated History
33. Recommendation:

Recommendation 35: Dialogue with GRN on UNPAF

The MTR recommends a re-establishment of on-going dialogue with GRN on the UNPAF and the UN support to Namibia. Pillar convenors taken on a leading role on the UN agenda in their respective Pillars and the RC in the overall program. Mutual accountability on coordination should be the premise for which each UNCT member and their teams engage by in order to further DaO.

Management Response: [Added: 2016/12/05] [Last Updated: 2017/01/05]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
see actions for Contamination Mechanism (see recommendations #9-14)
[Added: 2017/01/05] [Last Updated: 2018/08/09]
RCO 2024/01 Initiated History
34. Recommendation:

Recommendation 24: Training Needs on M&E

On M&E, training UNCT must ensure that all program staff undergoes a results based management training so that they can meet the reporting requirement of the M&E Team. This will greatly improve the annual reports and performance tracking of the overall outcomes.

Management Response: [Added: 2018/08/24]

Partially Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
In addition to RBM, also training on the use of UN Info.
[Added: 2018/08/24]
UNPAF M&E 2018/12 Overdue-Initiated Needs budget from UNCT and technical support (training) on UN Info by DOCO.

Latest Evaluations

Contact us

220 East 42nd Street
20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org