Sound Management of POPs containing waste in Mexico (EvMT)

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Evaluation Plan:
2014-2020, Mexico
Evaluation Type:
Mid Term Project
Planned End Date:
04/2019
Completion Date:
07/2019
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Sound Management of POPs containing waste in Mexico (EvMT)
Atlas Project Number: 00084929
Evaluation Plan: 2014-2020, Mexico
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 07/2019
Planned End Date: 04/2019
Management Response: Yes
UNDP Signature Solution:
  • 1. Sustainable
  • 2. Energy
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.1.1 Low emission and climate resilient objectives addressed in national, sub-national and sectoral development plans and policies to promote economic diversification and green growth
SDG Goal
  • Goal 12. Ensure sustainable consumption and production patterns
  • Goal 9. Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation
SDG Target
  • 12.5 By 2030, substantially reduce waste generation through prevention, reduction, recycling and reuse
  • 12.8 By 2030, ensure that people everywhere have the relevant information and awareness for sustainable development and lifestyles in harmony with nature
  • 9.3 Increase the access of small-scale industrial and other enterprises, in particular in developing countries, to financial services, including affordable credit, and their integration into value chains and markets
Evaluation Budget(US $): 20,000
Source of Funding:
Evaluation Expenditure(US $): 32,400
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Jorge Leiva Evaluador jleiva@greenlaneconsultores.com
Teresa Romero Evaluador t.romero23@gmail.com MEXICO
Jorge Leiva Valenzuela International consultant jleiva@greenlaneconsultores.com ECUADOR
Teresa Romero National consultant t.romero23@gmail.com MEXICO
GEF Evaluation: Yes
GEF Project Title: Sound Management of POPs Containing Waste
Evaluation Type: Mid-term Review
Focal Area: Persistent Organic Pollutants
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 5179
PIMS Number: 4686
Key Stakeholders:
Countries: MEXICO
Lessons
Findings
Recommendations
1

1. Extend the project an additional year and stop ongoing and scheduled activities

2

2. It will take 1-2 months to understand the logic and plan project focus and organization. It is desirable to hire the project designer as a consultant (1-2 weeks) to explain exactly the objectives, scope, activities, etc., to the Project Coordination Unit. The project designer may have a role as an external project advisor.

3

Reorganize PCU to have a Project Coordinator and two Thematic Specialists, one for pesticides and the other for E-waste. These specialists should be under the supervision of the Project Coordinator and may organize and coordinate related aspects to their expertise and according to specific Terms of Reference. The Project Coordinator should have an extensive and recognized experience in the waste field and will have to coordinate large-scale projects, along with a great capacity to communicate and interact with high-level authorities. Thematic Specialists should be recognized as experts in their respective fields (pesticides and E-waste).

4

Include local coordinators in the pilot states, which should have an effective dialogue with state and municipal authorities, as well as an effective interaction with local and private stakeholders (electronic and recycling and reuse companies, farmers' organizations, etc.).

5

Reorganize project national technical committees: define formal work agendas, which should be clear in desired objectives, activities, and deadlines. Moreover, define stakeholder roles and the scope and attributions of these committees (e.g. carry out specific TORs consultations, review partial reports and collaborate to ensure outputs quality, etc.).

6

Consider technical committees’ establishment at state/local level, which should have the same logic as the national committees aforementioned.

7

A mission of Panama UNDP’s Regional office in Mexico would be very positive. UNDP Mexico and the Regional office should explain the objectives, main project outputs and outcomes to new federal and state authorities at the highest possible level.

8

Give urgency to activities/products that lead to POPs elimination/reduction, such as pilot demonstration projects in the formal recycling sector, state management plans, and disposal of 96 tons of pesticides identified (as a progress sign).

9

Assess the convenience of retaking the TV recovery plan derived from the analog switch-off, once the legal resolution against the federal government is resolved during the project implementation time, and electronic waste can be mobilized.

10

Carry out a technical evaluation of the project's main outputs, (for example, inventories and management plans for E-waste and pesticides) considering the Prodoc, and proposed reorganization for PCU. Plan adjustments to the already work to focus on the project main approach: POPs in WEEE and pesticides, their good management and disposal/elimination, good practices adoption and lessons learned).

11

Consider the project output strategy elaboration at least 1 year before its completion.

Develop and design a project gender strategy immediately.

12

Begin a strategy replication development during the last year of the Project

13

Establish a simpler M&E system focused on achieving results rather than develop activities, with field visits plan, ad-hoc indicators, internal reports, and consultancies follow-up

14

Improve the AOP through supporting documents development that clearly explain the strategies to address different project outcomes and outputs, established priorities and relative importance of each output and activity, as well as establishing their logical sequence for each one.

15

Implement a reporting system for co-financing contributions from the different institutions. It is suggested to generate a similar system that the one implemented by the UNDP-Uruguay project "Environmental Sound Life-Cycle Management of Mercury-Containing Products and their Wastes".

Management Response Documents
1. Recommendation:

1. Extend the project an additional year and stop ongoing and scheduled activities

Management Response: [Added: 2020/02/09] [Last Updated: 2020/02/09]

The 2019-2020 Work Program seeks to accelerate project implementation and achieve meaningful results that allow progress with the results and products indicated in the Prodoc, to justify the extension of the execution period.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. The PCU will accelerate results and products generation established in Prodoc, such as E-waste pilots and expired pesticides, in addition of POPs destruction.
[Added: 2020/02/09] [Last Updated: 2021/02/09]
PCU 2021/12 Initiated Activities (procurement) of the main components of the project are being contracted to impact the generation of results and achieve better indicators, such as: • Services hired to “Collect, transport and temporary storage, and final treatment/disposal of POP pesticides and other products, and cleaning of warehouses” are underway (conclude in December 2020). • Develop four demonstration projects in a pilot-scale to improve operational efficiency of E-waste recycling in Mexico; develop a good operational practices guide, and feasibility study of a typical plant with recycle capacity of 10 thousand tons per year of this waste (request for proposals closed on December 2020). • Design and implementation of an integrated management system (GIS) of empty pesticide containers, including those containing persistent organic pollutants (POPs), which will be piloted simultaneously in two Mexico’s states, will be also published” (request for proposals closed on November 2020), among others. History
3. The Project Output Strategy will be developed.
[Added: 2020/02/09] [Last Updated: 2021/02/09]
PCU UNDP 2021/12 Initiated The elaboration of the output strategy will begin in early 2020 and will be combined with results transfer to SEMARNAT and priority actors (this process is estimated to be completed by September 2020). History
2. The strategy to be followed will be prepared to consolidate the results during the project extension year.
[Added: 2020/02/09] [Last Updated: 2020/07/24]
PCU SEMARNAT UNDP 2020/03 Completed The Annual Work Programme and Procurement Plan were prepared with activities scheduled for completion by the end of 2021. Both documents were reviewed and approved at the Project Board meeting held on November 20 2019, after their comments and recommendations were addressed. SEMARNAT prepared, supported by PCU, the request for an extension of the project completion date, which was sent to the Country Office on March 30. On April 1, the UNDP Resident Representative confirmed the corresponding procedures initiated with the Donor, both through the Regional Office in Panama and at Headquarters in New York, to manage the extension for up to 18 months. On May 12 2020, confirmation of approval of the project extension to April 1, 2020, was received. The primary condition of the extension is to ensure that the management costs approved initially cannot be exceeded by the total project amount. Hence, the PCU needs to be more strategic and agile to integrate the work packages that reduce the number of administrative operations. History
2. Recommendation:

2. It will take 1-2 months to understand the logic and plan project focus and organization. It is desirable to hire the project designer as a consultant (1-2 weeks) to explain exactly the objectives, scope, activities, etc., to the Project Coordination Unit. The project designer may have a role as an external project advisor.

Management Response: [Added: 2020/02/09]

PCU is working with the consultant who help to create the Project Document (Prodoc), in order to understand what the logic of its design was, the detail and scope in both the objectives and activities foreseen in the Prodoc implementation

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. PCU is working with the consultant who developed the project to understand what the logic of the design and its goal setting was
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2020/12 Completed The project designer, an international expert in chemical substances, POPs, and hazardous waste, was hired to advise on the management and implementation of the components of the Project, to achieve the products and results committed, including TOR making and outputs evaluation. This consultant was hired through an LTA contract. History
Management Response: [Added: 2020/02/09]

PCU has already hired a new coordinator experienced on waste field, with the ability to communicate and interact with high-level authorities. It is necessary to reorganize PCU with a public-private relations liaison specialist for lobbying and reconnect with the project's target states (BC, CDMX and Jalisco), and a technical liaison specialist to ensure the Prodoc approach and the quality of the results and products of the project, and organize with the Coordinator the activities of the pesticide and electronic waste specialists and the state liaison

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Select a new coordinator with extensive experience to operate the Project
[Added: 2020/02/09]
UNDP 2019/10 Completed The initial Project coordinator resigned in December 2018, and the search for a new Coordinator was undertaken. In May 2019, a new coordinator was hired, but resigned in July of that same year due to personal reasons. In September 2019, the hiring process for a new coordinator was completed and was incorporated to the project in October 1st.
2. The consideration of a specialist in public policies and lobbying and a coordinating technical specialist will be proposed to the Project Board of Directors.
[Added: 2020/02/09] [Last Updated: 2020/07/24]
PCU UNDP 2019/11 Completed The Project Board approved in November 2019 the reorganization of the structure of the PCU, to include two technical support specialists (liaisons) based in the States of Baja California and Jalisco. The profiles and corresponding recruitment strategies were determined to proceed with the call for proposals and to specify the recruitment. The process has been slowed down due to the COVID 19 contingency. History
4. Recommendation:

Include local coordinators in the pilot states, which should have an effective dialogue with state and municipal authorities, as well as an effective interaction with local and private stakeholders (electronic and recycling and reuse companies, farmers' organizations, etc.).

Management Response: [Added: 2020/02/09]

The PCU through the public-private relations specialist will establish an effective dialogue with state and municipal authorities, among other key local stakeholders to support the implementation of the project's components, emphasizing the development support of the development of State Management Plans and Pilot Projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Hire a public policy specialist so that in the application of the four demonstration pilots for electronic recycling, the public-private relationship specialist could coordinate with local stakeholders
[Added: 2020/02/09] [Last Updated: 2020/09/09]
PCU SEMARNAT UNDP 2020/07 Completed As of July 16, the PCU hired two technical support liaisons, one for the State of Baja California and the other for Jalisco. Both will collaborate with the Project until its closure (April 1, 2022). History
Management Response: [Added: 2020/02/09]

The PCU developed a proposal to reorganize the current Technical Advisory Committee, based on the suggestions of the external evaluators. The proposal consists of having two advisories committees, one for WEEE and other for pesticides. This proposal will be presented to the Project Board of Directors in November 2019.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3. Send a thank-you note to former Committee members.
[Added: 2020/09/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2021/05 Initiated As soon as the reorganization proposal is approved by the Project Board of Directors. History
1. Organize and convene the relevant stakeholder´s specialized in E-waste to formalize the Technical Advisory Committee.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP PCU 2021/02 Completed The proposal to reorganize the Committee will be carried out as soon as it is approved by the Project Board of Directors. History
2. Organize and convene relevant stakeholder’s pesticide specialists to formalize the Technical Advisory Committee.
[Added: 2021/02/10]
PCU SEMARNAT UNDP 2019/12 Completed The proposal to reorganize the Committee will be carried out as soon as it is approved by the Project Board of Directors. History
6. Recommendation:

Consider technical committees’ establishment at state/local level, which should have the same logic as the national committees aforementioned.

Management Response: [Added: 2020/02/09]

The PCU consider that thematic reorganization of the Technical Advisory Committee (TAC), specifically the E-waste and the deployment of state liaisons will facilitate key actors’ participation to determine model intervention that promotes networks establishment at the local level.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Establishment of local networks involved in projects implementation.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU TAC 2021/05 Initiated The most appropriate intervention model will be determined through a case by case basis analysis. History
Management Response: [Added: 2020/02/09]

This recommendation was already addressed as soon as government administration change in Mexico occurred. However, given the most recent change of authorities in SEMARNAT, it is considered appropriate to schedule another mission.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Due to recent authorities’ administrative changes in SEMARNAT, a new mission shall be scheduled.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2021/06 Not Initiated With the hiring of the new General Coordinator, the mission will be scheduled as soon as possible. History
Management Response: [Added: 2020/02/09]

For pesticides, new stocks and possible destruction service suppliers have been identified. In June a tender for the elimination of pesticides identified so far by the project was published; there is a continuous effort to identify new stocks for disposal. In the case of E-waste, 4 demonstration pilots from the formal recycling sector have been tendered (general collaboration frameworks are being negotiated with pilot states to undertake actions in the thematic areas of the Project, additional to state management plans development

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. PCU will accelerate results generation and products related to pesticides destruction
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT SENASICA UNDP 2021/12 Initiated The contracting, through a long-term agreement, of “Temporary collection, store, transport and storage services and final treatment/disposal of pesticides and other products, and cleaning of warehouses services” is underway and will conclude in December 2020. The service includes pesticides inventoried since the beginning of the contract and those that could be located, as long as the contract lasts. History
2. The inventory of pesticides is updated, through the PCU management.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT SENASICA UNDP 2021/11 Initiated In coordination with the Project national counterparts (Chiapas, Jalisco and Sinaloa), the remaining pesticides are still being sought throughout the country. History
9. Recommendation:

Assess the convenience of retaking the TV recovery plan derived from the analog switch-off, once the legal resolution against the federal government is resolved during the project implementation time, and electronic waste can be mobilized.

Management Response: [Added: 2020/02/09]

In coordination with the Project national counterparts, a national special management plan will be made.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Structure with key figures a national special management plan for recovered TVs from the analog switch-off.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2021/09 Not Initiated It is necessary to consider current legal resolutions along with the storage circumstances of these electronic equipment to carry out this action. History
Management Response: [Added: 2020/02/09]

PCU is establishing an adaptive management to carry out the activities; this includes new calls for proposals to ensure that results align with Prodoc

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2. WEEE management plans review in light of the pilot project results
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2021/05 Initiated Reference terms for contracting management plans in priority states are being developed (initially Baja California, Jalisco and Mexico City, additionally Queretaro). History
3. Make visible the POPs approaches through pilot projects and analysis of WEEE samples.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2021/05 Initiated The sample analysis protocol definition is underway, based on Colombian COP Project collaboration, in the context of the south-south collaboration. Also, it is recommended to make a comprehensive analysis to contemplate the conditions and E-waste characteristics in Mexico. History
1. The inventory will include the 5 categories originally considered in the Prodoc.
[Added: 2020/02/09] [Last Updated: 2020/07/24]
PCU SEMARNAT UNDP 2020/04 Completed On June 10 of this year, the individual consulting service IC-2019-120 "Elaboration of a statistical appendix of the inventory of waste electrical and electronic equipment in Mexico, for a subset of five waste electrical and electronic equipment" was concluded. The closing date of the consulting service was amended to take into account the comments and observations of SEMARNAT and PCU. History
2. WEEE management plans review in light of the pilot project results
[Added: 2020/02/09] [Last Updated: 2020/09/09]
PCU SEMARNAT UNDP 2020/02 Canceled Reference terms for contracting management plans in priority states are being developed (initially Baja California, Jalisco and Mexico City, additionally Queretaro).
11. Recommendation:

Consider the project output strategy elaboration at least 1 year before its completion.

Develop and design a project gender strategy immediately.

Management Response: [Added: 2020/02/09]

PCU will promote the gender strategy development for the Project, which will be landed in the pilots made for WEEE.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. The request for quotations for “Development and implementation of the Gender Action Plan” was published and allocated.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU DGGIMAR UNDP 2020/10 Completed On October 28, the consultant that develops the Gender Action Plan was hired. The strategy will be enriched with the pilot projects work predicted by the Project. History
2. Monitoring and supervision of the “Development and implementation of the Gender Action Plan”.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU DGGIMAR UNDP 2020/10 Completed It will last nine months. History
12. Recommendation:

Begin a strategy replication development during the last year of the Project

Management Response: [Added: 2020/02/09]

The PCU will begin the output and strategy process since January 2020; it will include the Project replication strategy, in addition to the project's replication strategy to be landed on pilots made for E-waste.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. The Project Output Strategy will be developed.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU DGGIMAR UNDP 2022/03 Initiated The output process will include the project replication strategy and will be comprised, amongst other components, in the E-waste Informal Pilots’ TOR. History
Management Response: [Added: 2020/02/09]

The PCU will establish a simpler system for monitoring and organizing the results-oriented information programmed in Prodoc, under the provisions and procedures established by UNDP

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Intensify and improve the consultants and contracted services monitoring, to guarantee results-oriented quality of the products.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU 2021/12 Initiated The M&E specialist was hired in April 2019. This person has experience in monitoring consultants and contracted services profile, to guarantee the quality of the products. History
2. The Project Implementation Reports (PIR) will be developed.
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU UNDP 2020/09 Completed The PIR 2019 was prepared and is currently reviewed at the UNDP regional office in Panama. History
Management Response: [Added: 2020/02/09]

The 2019 Work Program, which explains the strategies of each component, was integrated considering midterm evaluators recommendations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Prepare the 2020 Work Program, considering results sequence obtained in the 2019 AOP.
[Added: 2020/02/09]
PCU UNDP 2019/11 Completed Along with the AWPs for 2019 and 2020, there is a 2019-2020 Strategy document that identifies the activities to be carried out, and the budget for each one, prioritizing the activities with the greatest impact for the fulfillment of the objectives and indicators of Prodoc
Management Response: [Added: 2020/02/09]

Design and implement a project co-financing report system.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Prepare the Project Co-financing Report System
[Added: 2020/02/09] [Last Updated: 2021/02/10]
PCU SEMARNAT UNDP 2021/04 Initiated The UNDP-Uruguay Project "Environmental Sound Life-Cycle Management of Mercury-Containing Products and their Wastes" was reviewed, in order to adjust it to the co-financing scheme of the project and register the financing in-kind agreed in Prodoc. History

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