Outcome Evaluation: Governance and Development Planning

Report Cover Image
Evaluation Plan:
2009-2014, Kuwait
Evaluation Type:
Outcome
Planned End Date:
09/2015
Completion Date:
09/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Outcome Evaluation: Governance and Development Planning
Atlas Project Number:
Evaluation Plan: 2009-2014, Kuwait
Evaluation Type: Outcome
Status: Completed
Completion Date: 09/2015
Planned End Date: 09/2015
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 3.6. Governance institutional, and other critical bottlenecks addressed to support achievement of the MDGs and other internationally agreed development goals
Evaluation Budget(US $): 20,000
Source of Funding: Project resources
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Mazen Chouaib Democratic Governance and Development Outcome Evaluation for Kuwait mchouaib@msn.com
GEF Evaluation: No
Key Stakeholders:
Countries: KUWAIT
Comments: This evaluation was completed on September 2015.
Lessons
Findings
Recommendations
1 Evaluation Recommendation No. 1: Develop and promote an RBM framework for the Programme and a RBM culture both at GSSCPD, beneficiary ministries and departments, and UNDP. It is highly recommended that RBM training be provided to the staff of all partners and stakeholders.
2 Evaluation Recommendation No. 2: Review and reform the Programme Management Committee Guidelines to ensure that each project within the Programme is managed with the direct beneficiary. Maintain the budgetary oversight by GSSCPD but remove the implementation control, which results in delays, bottlenecks, and leads to lack of ownership and sustainability in the beneficiary institution.
3 Evaluation Recommendation No. 3: Develop and promote monitoring and evaluation framework for projects. It is highly recommended that the main counterpart department at GSSCPD be well trained as well as UNDP staff to ensure that monitoring and reporting are done according to UNDP standards.
4 Evaluation Recommendation No. 4: Conduct assessments of each partner institution, design base lines and performance indicators. It is highly recommended that Project Managers are trained to manage their projects through their Project Documents and not by responding to each call for support that is not linked to their Projects. Project Managers and associates should hired It is very challenging to implement the Projects when UNDP is under staffed and the partners are requesting support.
5 Evaluation Recommendation No. 5: Streamline the procurement process by developing procedures and it is highly recommended to train the stakeholders and beneficiaries on how the process works. There is a frustration level resulting from the perception of delays being from UNDP side.
6 Evaluation Recommendation No. 6: Introduce gender equity and equality, and human rights indicators are included in all the Programme and projects. It is highly recommended that a gender and human rights lens is introduced to these projects especially since Kuwait has made some important advancements and there is an apparent desire to reach international standards in some areas.
1. Recommendation: Evaluation Recommendation No. 1: Develop and promote an RBM framework for the Programme and a RBM culture both at GSSCPD, beneficiary ministries and departments, and UNDP. It is highly recommended that RBM training be provided to the staff of all partners and stakeholders.
Management Response: [Added: 2016/01/13]

Management Response: The CO agrees with this recommendation. UNDP CO is working on developing RBM framework for the Governance outcome, integrate this concept with its projects and promoting this concept with the key government stakeholders. Training plan will be developed to provide RBM training for both CO staff and all partners and stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP CO hired a dedicated M&E specialist to help in developing and promoting RBM concept to all partners and stakeholders.
[Added: 2016/01/13] [Last Updated: 2016/11/28]
CO staff 2015/12 Completed Completed History
A training plan is being developed and as well as RBM Governance portfolio and key counterparts.
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team, M&E Specialist 2016/03 Completed Master plan has been developed and under implementation. History
An implementation of the training plan and framework
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team, M&E Specialist 2016/12 Completed Completed History
2. Recommendation: Evaluation Recommendation No. 2: Review and reform the Programme Management Committee Guidelines to ensure that each project within the Programme is managed with the direct beneficiary. Maintain the budgetary oversight by GSSCPD but remove the implementation control, which results in delays, bottlenecks, and leads to lack of ownership and sustainability in the beneficiary institution.
Management Response: [Added: 2016/01/13]

Management Response: The CO agrees with this recommendation. UNDP CO will develop a new SOP about roles of Programme Management Committee to reform its guidelines and ensure that each project is managed with the direct beneficiary. Meetings are conducted with GSSCPD to sort out communication and implementation control issues to expedite the projects? delivery and maintain budgetary oversight.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP CO developed SOPs on projects? implementation and identification of roles.
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team M&E Specialist 2016/06 Completed Completed. History
UNDP CO is providing training for UNDP programme and projects? staff and government counterparts on the implementation of the SOPs
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team M&E Specialist 2016/06 Completed Completed. History
SOPS implementation will be reviewed annually for any gaps to be addressed
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team M&E Specialist 2016/12 Completed Completed. History
3. Recommendation: Evaluation Recommendation No. 3: Develop and promote monitoring and evaluation framework for projects. It is highly recommended that the main counterpart department at GSSCPD be well trained as well as UNDP staff to ensure that monitoring and reporting are done according to UNDP standards.
Management Response: [Added: 2016/01/13]

Management Response: The CO agrees with this recommendation. UNDP will ensure proper M&E of all Governance portfolio projects especially at GSSCPD through providing training on projects M&E for all core government stakeholders? staff and UNDP CO staff.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP CO is a developing M&E framework for all Governance portfolio projects, CO evaluation plan and ensure the timely compliance of projects and integration.
[Added: 2016/01/13] [Last Updated: 2018/12/15]
Programme team, M&E Specialist 2018/12 Completed An Evaluation Plan is in place all projects are subject to evaluation. The compliance of all projects is top priority. History
UNDP CO developed a training plan to use M&E as a compliance tool to monitor the implementation and train programme staff on compliance issue.
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team, M&E Specialist 2016/12 Completed Completed. History
4. Recommendation: Evaluation Recommendation No. 4: Conduct assessments of each partner institution, design base lines and performance indicators. It is highly recommended that Project Managers are trained to manage their projects through their Project Documents and not by responding to each call for support that is not linked to their Projects. Project Managers and associates should hired It is very challenging to implement the Projects when UNDP is under staffed and the partners are requesting support.
Management Response: [Added: 2016/01/13]

Management Response: The CO agrees with this recommendation. UNDP CO planned to review all Governance portfolio?s projects? baselines and performance indicators. Hiring of all project managers, associates and assistants are planned and a training plan for project managers is set and meetings are conducted about government stakeholders? ad hoc requests.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP CO developed a training plan to use M&E as a compliance tool to monitor the implementation and train programme staff on compliance issue.
[Added: 2016/01/13] [Last Updated: 2016/11/28]
CO Team 2016/12 Completed Completed. History
UNDP CO revised and updated all Governance portfolio projects? baselines and performance indicators.
[Added: 2016/01/13] [Last Updated: 2018/12/16]
Programme team, M&E Specialist 2018/12 Completed Indicators have been revised. All new projects contain realistic indicators. History
UNDP CO conducted meetings with GSSCPD to agree on the projects? plans to minimize ad hoc requests.
[Added: 2016/01/13] [Last Updated: 2018/12/16]
Programme team, M&E Specialist 2018/12 Completed Meetings with the GSSCPD have taken place. Discussions in regards to minimizing ad hoc requests have taken place. This will be addressed in the new CPD. History
5. Recommendation: Evaluation Recommendation No. 5: Streamline the procurement process by developing procedures and it is highly recommended to train the stakeholders and beneficiaries on how the process works. There is a frustration level resulting from the perception of delays being from UNDP side.
Management Response: [Added: 2016/01/13]

Management Response: The CO agrees with this recommendation. UNDP is working on enhancing procurement process to expedite the delivery through developing Procurement SOP and UNDP staff training.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP CO is developing new roster for consultants to expedite the procurement process.
[Added: 2016/01/13] [Last Updated: 2016/11/28]
Programme team, M&E Specialist 2016/03 Completed CO has initiated this activity and work is in progress for developing the roster. History
6. Recommendation: Evaluation Recommendation No. 6: Introduce gender equity and equality, and human rights indicators are included in all the Programme and projects. It is highly recommended that a gender and human rights lens is introduced to these projects especially since Kuwait has made some important advancements and there is an apparent desire to reach international standards in some areas.
Management Response: [Added: 2016/01/13]

Management Response: UNDP agreed with consultant recommendation. UNDP CO will include gender equity and equality in addition to human rights indicators in the Governance portfolio projects? indicators.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP CO has established a gender focal team to advocate and support the mainstreaming of gender with programme and operations.
[Added: 2016/01/13] [Last Updated: 2018/12/16]
Programme team, M&E Specialist 2018/12 Completed Gender mainstreaming is taken into consideration in all programme and operation activities. History

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