Final Evaluation for Project: Youth Volunteers Rebuilding Darfur Project (YVRDP)

Report Cover Image
Evaluation Plan:
2013-2017, Sudan
Evaluation Type:
Final Project
Planned End Date:
08/2015
Completion Date:
09/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
10,743

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Title Final Evaluation for Project: Youth Volunteers Rebuilding Darfur Project (YVRDP)
Atlas Project Number: 46028
Evaluation Plan: 2013-2017, Sudan
Evaluation Type: Final Project
Status: Completed
Completion Date: 09/2015
Planned End Date: 08/2015
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 6.1. From the humanitarian phase after crisis, early economic revitalization generates jobs and other environmentally sustainable livelihoods opportunities for crisis affected men and women
Evaluation Budget(US $): 10,743
Source of Funding: UNDP TRAC
Evaluation Expenditure(US $): 12,034
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Abduljabar Abdalla Fadul
GEF Evaluation: No
Key Stakeholders: MoFE at the State level in Darfur, Darfur Universities, NGOs & the Beneficiaries.
Countries: SUDAN
Comments:

Objective: The purpose of this evaluation is to provide an independent assessment of the impact of the YVRDP during the first phase of the project and seeks to: a) Measure the extent to which the YVRDP has implemented its activities, delivered outputs and how these contribute towards attaining the outcomes and development results. b) Generate evidence-based knowledge by identifying best practices and lessons learned that could be useful for the improved design and development of future YVRDP Phase II in terms of scale-up and replicability.

Lessons
Findings
Recommendations
1

Evaluation Recommendation or Issue 1:

Number of Volunteers deployed was limited and support provided them during deployment was limited. Also, some volunteers were referred to as ‘Senior Volunteers’’ which created a feeling of segregation among volunteers.

2

Evaluation Recommendation or Issue 2: Volunteers deployed did not have adequate accounting and record keeping skills

3

Evaluation Recommendation or Issue 3:

Grants and Loans provided to women were better utilized with better results than those granted to men. More grants should therefore be granted to women in the future. The repayment period for the loans was too short for some activities and should be reviewed.

4

Evaluation Recommendation or Issue 4:

Capacities of the Peace Centers to manage the coordination of the projects on independent basis remain weak. There is need for increased capacity development activities for the SPCUs.

5

Evaluation Recommendation or Issue 5:

Coordination among SPCUs and PCUs were not strong. There is therefore need to improve the coordination among the various parties and stakeholders.

6

Evaluation Recommendation or Issue 6:

The issue of climate Change in Darfur is very serious and the number of environment volunteers should be increased;

7

Evaluation Recommendation or Issue 7:

The project has had positive impact on the target population and need to be expanded in the longer term

1. Recommendation:

Evaluation Recommendation or Issue 1:

Number of Volunteers deployed was limited and support provided them during deployment was limited. Also, some volunteers were referred to as ‘Senior Volunteers’’ which created a feeling of segregation among volunteers.

Management Response: [Added: 2016/04/19] [Last Updated: 2016/11/08]

The project team had a discussion with the project’ board members in Darfur and Khartoum. The meeting agreed on the approach of increasing the number of the volunteers and advancing required support.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Increase the number of volunteers trained and expands the geographical coverage to more areas in the five states.
[Added: 2016/05/16]
DLRP/PBSC 2016/04 Completed The Project has selected and trained 150 volunteers under the Phase II as a continuation and expansion. These new volunteers will cover 45 additional communities
2. Review the title of senior volunteers titles and refer to all as volunteers with same incentive;
[Added: 2016/05/16]
DLRP/PBSC 2016/04 Completed As a result of discussions with the IPs, the Project decided to keep Senior volunteers as they play important roles during the deployment period however, agreed to provide same amount of incentive for all volunteer no matter their titles
3. Increase the amount of the monthly incentive and provide additional monthly transportation and communication allowance;
[Added: 2016/05/16]
DLRP/PBSC 2016/04 Completed The monthly volunteersâ?? incentive has been increased from 350 SDG to 500 SDG. In addition, 200 SDG will be provided monthly for transportation and communication cost. The budget was allocated accordingly.
2. Recommendation:

Evaluation Recommendation or Issue 2: Volunteers deployed did not have adequate accounting and record keeping skills

Management Response: [Added: 2016/05/16] [Last Updated: 2016/11/08]

The project board agreed for more training on basic accounting principles to all new Volunteers as part of their pre-deployment training.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Provide more training on basic accounting and record keeping to new Volunteers
[Added: 2016/05/16]
DLRP/PBSC 2016/04 Completed Training modules for the training of youth Volunteers have been reviewed and basic accounting and record keeping have been included in the trainings for Phase II volunteers.
3. Recommendation:

Evaluation Recommendation or Issue 3:

Grants and Loans provided to women were better utilized with better results than those granted to men. More grants should therefore be granted to women in the future. The repayment period for the loans was too short for some activities and should be reviewed.

Management Response: [Added: 2016/05/16] [Last Updated: 2016/11/08]

The project Board agrees that efforts be made to extend more grants/loans to women as well as provide increased support for livestock and agricultural related interventions in the next phase of the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Increase the amount of Grants / Loans for livestock and agricultural small businesses- between 4000-5000SDG
[Added: 2016/05/16] [Last Updated: 2016/11/08]
DLRP/PBSC 2016/09 Completed Under the new phase of the project, minimum grants to be granted have been set at 4000SDG. History
2. Extend more grants to more women
[Added: 2016/05/16] [Last Updated: 2016/11/09]
DLRP/PBSC 2016/09 Completed Up to 50% of project beneficiaries under the new phase are female. Up to 70% of Accumulating Saving and Credit Associations (ASCAs) to be targeted for grants and loans under Phase II of the project are women. History
3. Develop a common microfinance strategy for UNDP Sudan to ensure uniformity;
[Added: 2016/05/16] [Last Updated: 2016/11/09]
DLRP/PBSC 2016/12 Completed Discussions on a micro-finance strategy for this project are currently being developed at the field level. Also, discussions are also going on with other relevant units within UNDP Sudan. History
4. Increase the loan repayment period to one year for livestock and agricultural crops production businesses;
[Added: 2016/05/16] [Last Updated: 2016/11/09]
DLRP/PBSC 2016/09 Completed Repayment period for each granted will be agreed on flexible basis based on the nature of the activity, the payback period of the enterprise. History
4. Recommendation:

Evaluation Recommendation or Issue 4:

Capacities of the Peace Centers to manage the coordination of the projects on independent basis remain weak. There is need for increased capacity development activities for the SPCUs.

Management Response: [Added: 2016/05/16] [Last Updated: 2016/11/09]

It was agreed at the board meeting that, in order to ensure effective coordination, the structure should be reviewed and build the capacity of the Peace Centers to assume increased responsibility for the coordination of the projects.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Provide more on-the-job training to the SPCUs
[Added: 2016/05/16] [Last Updated: 2017/05/14]
DLRP/PBSC 2016/12 Completed The Third phase (January 2017 – December 2018) of the project has just begun with changes to the design, institutional anchor and setup. The coordination of the project is now situated within the State Ministries of Youth and Sports to ensure synergies with existing you initiatives and to enhance alignment with Government Strategic Plan on Youth Development. Capacity building efforts therefore directly targets government institution contributing to greater sustainability and better value for money History
2. Provide desktop computers and printers to each hosting NGO/CBO for the use of volunteers;
[Added: 2016/05/16] [Last Updated: 2016/11/09]
DLRP/PBSC 2016/06 Completed Six desktop computers, Seven (7) laptops and 2 printers have been provided to 8 hosting NGO/CBO for the use of volunteers; History
3. Conduct more trainings on financial management for the SPCUs;
[Added: 2016/11/09]
DLRP/PBSC 2016/09 Completed Four (4) training workshops have been conducted provided to the SPCUs on Financial Management Skills. At least 10 key staff from the SPCUs have been trained In addition, UNDP also provided substantial support on financial management through on-the-job training.
5. Recommendation:

Evaluation Recommendation or Issue 5:

Coordination among SPCUs and PCUs were not strong. There is therefore need to improve the coordination among the various parties and stakeholders.

Management Response: [Added: 2016/05/16] [Last Updated: 2016/11/09]

Management agreed that the Project Coordination Unit (PCU) be dissolved and the State Production Units (SPCUs) be strengthened to plan and implement their own state coordination activities

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Organize frequent Coordination meetings and review reporting formats;
[Added: 2016/05/16] [Last Updated: 2016/11/09]
DLRP/PBSC 2016/12 Completed The reporting formats were reviewed and shared with the Implementing Partners (IPs). Frequency of coordination meetings have been increased as part of the review of the coordination structure of the project. History
2. Review the PCU/SPCU structure to be more effective;
[Added: 2016/05/16]
DLRP/PBSC 2016/06 Completed After the review, the Project (re)established four SPCUs in El Fasher, Nyala, Geneina and Zalingei. Each SPCU consists of a Director, Project officer, Admin/Finance officer and government seconded officer. UNDP plays the role of PCU and the former PCU has been scrapped.
3. Remove the PCU; Each Peace Center be treated as an independent implementing partner and directly link with UNDP
[Added: 2016/05/16]
DLRP/PBSC 2016/04 Completed Each Peace Center would be treated as an independent implementing partner and UNDP acts as PCU. The Project (re)established four SPCUs in El Fasher, Nyala, Geneina and Zalingei. There will therefore be no centralized PCU for the project anymore.
6. Recommendation:

Evaluation Recommendation or Issue 6:

The issue of climate Change in Darfur is very serious and the number of environment volunteers should be increased;

Management Response: [Added: 2016/05/16] [Last Updated: 2016/11/09]

The Board Meeting agreed that the number of Environmental volunteers be increased to ensure adequate capacity to mainstream climate change adaptation issues into all aspects of the project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Assign one environmental volunteer per target community in Phase II
[Added: 2016/05/16]
DLRP/PBSC 2016/04 Completed Under the new phase II, 45 Environmental volunteers were trained and deployed to 45 target communities in five Darfur States.
2. Incorporate findings, recommendations and lessons learned into the next phase;
[Added: 2016/05/16] [Last Updated: 2016/11/09]
DLRP/PBSC 2016/06 Completed The findings and lessons learned from the Phase I of the project have been incorporated into the design of the Phase II. History
7. Recommendation:

Evaluation Recommendation or Issue 7:

The project has had positive impact on the target population and need to be expanded in the longer term

Management Response: [Added: 2016/05/16] [Last Updated: 2016/11/09]

The project Board agreed that the project be extended to the next phase and more funds raised to scale-up and replicate the results achieved so far.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Raise more funds for the expansion of the project.
[Added: 2016/05/16] [Last Updated: 2017/05/15]
DLRP/PBSC 2016/12 Completed Significant resources have been secured for the expansion of the project. The Third Phase has received funding from the Japanese Government with contributions from UNDP TRAC. Currently, the project has about $1.2M available for implementation. An additional proposal of $2M has been submitted to Government of Korea for the Phase IV pending the outcome to be implemented 2018 – 2020. Government of Sudan has so far endorsed the project as a flagship for upscaling. History

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