UNDAF Evaluation

Report Cover Image
Evaluation Plan:
2013-2017, Sudan
Evaluation Type:
UNDAF
Planned End Date:
10/2015
Completion Date:
10/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
80,000

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Download document Sudan final UNDAF 2013-2016 evaluation report.pdf report English 776.63 KB Posted 965
Download document Sudan UNDAF evaluation management response.pdf related-document English 305.18 KB Posted 261
Download document TOR IC UNDAF Evaluation June2015 part2.pdf tor English 101.64 KB Posted 301
Title UNDAF Evaluation
Atlas Project Number:
Evaluation Plan: 2013-2017, Sudan
Evaluation Type: UNDAF
Status: Completed
Completion Date: 10/2015
Planned End Date: 10/2015
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
Evaluation Budget(US $): 80,000
Source of Funding: Cost share
Evaluation Expenditure(US $): 15,200
Joint Programme: No
Joint Evaluation: Yes
  • Joint with UNCT
Evaluation Team members:
Name Title Email Nationality
Elballa Hagona Consultatnt
GEF Evaluation: No
Key Stakeholders: UNCT , MoFNE
Countries: SUDAN
Lessons
Findings
Recommendations
1 Priority level (1 to 3: Evaluation recommendation 1: The UNCT should continue to prioritize strengthening collaboration and communication around the UNDAF with the GoS in a two key issues. These were: (1) The activation of the High Level Steering Committee stipulated in page 3 of the current UNDAF document. This Steering Committee should be invited to meet by the end of 2015 to review the progress of UNDAF implementation and results. In light of the good progress in several of the UNDAF outcomes as shown above, this review should recommit the two sides to support and fully operationalize the current UNDAF during its remaining period. (2) A commitment from the UNCT to share information on funding and UNDAF results with the government's institution responsible for coordination with the UNS. Priority level: 1
2 Evaluation recommendation 2: The UNCT should carry out a complete overhaul of the monitoring and evaluation system of the UN in Sudan to harmonize the functioning of its many parts as well as ensure the necessary incentives for the staff in the M&E Group in the various agencies to track and report on UNDAF results. Priority level: 2.
3 Evaluation recommendation 3: The UNCT should demonstrate its leadership in results-based management and in promoting and supporting a culture of results through: creating demand for results; - ensuring the conduct of the annual UNDAF reviews - supporting organizational systems, procedures and incentives; and - supporting a move towards one annual UN progress report. Priority level: 1.
4 Evaluation recommendation 4: Although Sudan signed the international treaties, conventions and instruments relating to the UN programming principles, the use and application of these principles in the programming of UN cooperation leaves much to be desired. It is therefore recommended that in order to push for further use and application of these principles, it is necessary to forge a clear understanding within the UNS in the country and then hold a high level discussion with government to arrive at a common agreement and a harmonized approach on the degree to which the programming principles can be used and applied in the various programmes. Priority level: 1
5 Evaluation recommendation 5: The UNCT should undertake special efforts, including appropriate capacity development of the staff, in order to ensure the integration of the programming principles, viz., human rights-based approach (HRBA), gender equality, environmental sustainability, results-based management and capacity development in the next UNDAF. Priority level 1)
6 Evaluation recommendation 6: The UNDAF mechanisms below the UNCT, such as Outcome Groups, Cross-cutting Theme Groups, etc. should be equipped with the appropriate staff calibre and incentives as well as sufficiently empowered to carry out their role and responsibilities. It is recommended that these UNDAF mechanisms include in their membership national stakeholders from government and CSOs. Priority level 2.
7 Evaluation recommendation 7: The next UNDAF should also focus on joint programming and seek to provide incentives for that. Priority level 1.
8 Evaluation recommendation 8: As a special measure to address the gender situation, it is recommended to incorporate a comprehensive gender mainstreaming perspective in the design of the next UNDAF. The most effective vehicle for GM would be joint programmes and projects as well as strong support from the UNCT. Priority level 1.
9 Evaluation recommendation 9: A special resource mobilization strategy should developed and pursued by the UNCT as an integral component of the next UNDAF. Priority level 2.
1. Recommendation: Priority level (1 to 3: Evaluation recommendation 1: The UNCT should continue to prioritize strengthening collaboration and communication around the UNDAF with the GoS in a two key issues. These were: (1) The activation of the High Level Steering Committee stipulated in page 3 of the current UNDAF document. This Steering Committee should be invited to meet by the end of 2015 to review the progress of UNDAF implementation and results. In light of the good progress in several of the UNDAF outcomes as shown above, this review should recommit the two sides to support and fully operationalize the current UNDAF during its remaining period. (2) A commitment from the UNCT to share information on funding and UNDAF results with the government's institution responsible for coordination with the UNS. Priority level: 1
Management Response: [Added: 2016/01/14] [Last Updated: 2016/01/14]

Management response- Agree/partially agree/disagree: UNCT agrees that it is urgent to establish the High Level Steering Committee, and agree to share information on funding and results

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Establish Committee (draft ToR, determine membership, etc. 1.2 Organize Committee meeting 1.3 Share periodic reports on funding and results (existing timeline can be applied
[Added: 2016/01/14] [Last Updated: 2017/06/13]
1.1 RC and RCO 1.2 RCO 1.3 UN agencies to share information, M&E Group to compile all information 2016/12 Completed steering committee formed and approved by the government and running. . History
2. Recommendation: Evaluation recommendation 2: The UNCT should carry out a complete overhaul of the monitoring and evaluation system of the UN in Sudan to harmonize the functioning of its many parts as well as ensure the necessary incentives for the staff in the M&E Group in the various agencies to track and report on UNDAF results. Priority level: 2.
Management Response: [Added: 2016/01/14] [Last Updated: 2016/01/14]

Management response- Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Strengthen existing M&E system 1.2 Recognize work of M&E Group members in agency in performance appraisal
[Added: 2016/01/14] [Last Updated: 2017/08/30]
1.1 M&E Group 1.2 UN agencies 2017/01 Completed 1.1. Data collection tools developed and data collected. 1.2 Memo from RC sent to heads of agency in April 2015 requesting inter-agency work to be recognized in staff members? performance appraisals History
3. Recommendation: Evaluation recommendation 3: The UNCT should demonstrate its leadership in results-based management and in promoting and supporting a culture of results through: creating demand for results; - ensuring the conduct of the annual UNDAF reviews - supporting organizational systems, procedures and incentives; and - supporting a move towards one annual UN progress report. Priority level: 1.
Management Response: [Added: 2016/01/14] [Last Updated: 2016/01/14]

Management response- Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Conduct UNDAF annual review. 1.2 Develop UN agencies? capacities on M&E (consolidated UN approach) 1.3 Development of web-based monitoring and reporting system 1.4 Elaborate UN annual progress report.
[Added: 2016/01/14] [Last Updated: 2017/11/26]
1.1 PMT 1.2 M&E Group 1.3 IREPS Committee (RCO, UNDP, UNICEF, WFP) 1.4 RCO to develop template 2017/12 Completed 1.2 Training workshop is on 2015 work plan of M&E Group (completed) There is an ongong RBM training planned by the RCO to MIC and counterparts. 1.3 Development of web-based monitoring and reporting system End-2015 (completed) IREPS Committee (RCO, 1.3 Company has been recruited to develop the system (completed) History
4. Recommendation: Evaluation recommendation 4: Although Sudan signed the international treaties, conventions and instruments relating to the UN programming principles, the use and application of these principles in the programming of UN cooperation leaves much to be desired. It is therefore recommended that in order to push for further use and application of these principles, it is necessary to forge a clear understanding within the UNS in the country and then hold a high level discussion with government to arrive at a common agreement and a harmonized approach on the degree to which the programming principles can be used and applied in the various programmes. Priority level: 1
Management Response: [Added: 2016/01/14] [Last Updated: 2016/01/14]

Management response- Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Build strong partnership through the establishment of the UNDAF Steering Committee. 1.2 Develop a communications and advocacy plan to work with partners
[Added: 2016/01/14] [Last Updated: 2017/11/26]
1.1 Steering Committee 1.2 UNCWG 2017/12 Completed 1.1 Starting with first meeting of the Committee 1.2 Planned Communications Strategy Developed. History
5. Recommendation: Evaluation recommendation 5: The UNCT should undertake special efforts, including appropriate capacity development of the staff, in order to ensure the integration of the programming principles, viz., human rights-based approach (HRBA), gender equality, environmental sustainability, results-based management and capacity development in the next UNDAF. Priority level 1)
Management Response: [Added: 2016/01/14]

Agree, an initial step will be a training workshop on the programming principles to which government partners will also be invited.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Carry out a training workshop on programming principles and SDGs 1.2 Build on ongoing efforts in completing the gap analysis of GoS and other UN partners
[Added: 2016/01/14] [Last Updated: 2017/11/26]
1.1 UNDAF Task Force 1.2 UNICEF 2017/12 Completed 1.1 Planned 1.2 UNICEF has initiated a capacity gap analysis Capacity Gap Analysis conducted and completed. History
6. Recommendation: Evaluation recommendation 6: The UNDAF mechanisms below the UNCT, such as Outcome Groups, Cross-cutting Theme Groups, etc. should be equipped with the appropriate staff calibre and incentives as well as sufficiently empowered to carry out their role and responsibilities. It is recommended that these UNDAF mechanisms include in their membership national stakeholders from government and CSOs. Priority level 2.
Management Response: [Added: 2016/01/14]

Partially agree, action should be taken to empower the UNDAF mechanisms under the UNCT to carry out their role and responsibilities; partners should be invited to participate in relevant meetings and processes.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. Assign certain staff to UNDAF working group with clear responsibilities and delegation of authority.
[Added: 2016/01/14] [Last Updated: 2017/06/13]
All agencies 2015/12 Completed History
7. Recommendation: Evaluation recommendation 7: The next UNDAF should also focus on joint programming and seek to provide incentives for that. Priority level 1.
Management Response: [Added: 2016/01/14]

Partially agree, the UNCT supports coordinated approaches, and the development of joint programmes where appropriate

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Hold a brainstorming session on integrated joint programming approach. 1.2 Formulate recommendations/outline for UNDAF programming
[Added: 2016/01/14] [Last Updated: 2017/08/30]
PMT 2017/01 Completed History
8. Recommendation: Evaluation recommendation 8: As a special measure to address the gender situation, it is recommended to incorporate a comprehensive gender mainstreaming perspective in the design of the next UNDAF. The most effective vehicle for GM would be joint programmes and projects as well as strong support from the UNCT. Priority level 1.
Management Response: [Added: 2016/01/14]

Partially agree. The UNCT sees both gender mainstreaming and gender-specific programming as important to address gender issues.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Provide gender guidelines for UNDAF formulation and introduce gender screening in the UNDAF validation process 1.2 Strengthen the role and level of representation in the Gender Theme Group. 1.3 Commission midterm and final gender scorecard for next UNDAF Update as of Nov 2017: A CONCEPT NOTE ON UNCT SWAP/Gender SCORECARD in Sudan presented by the UNWOMEN.
[Added: 2016/01/14] [Last Updated: 2017/11/26]
1.1 PMT 1.2 UNCT 1.3 UN Women 2017/10 Completed 1.1 ongoing 1.2 ongoing 1.3 TBD (not initiated) History
9. Recommendation: Evaluation recommendation 9: A special resource mobilization strategy should developed and pursued by the UNCT as an integral component of the next UNDAF. Priority level 2.
Management Response: [Added: 2016/01/14]

Management response- Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Develop a unified resource mobilization strategy for the next UNDAF.
[Added: 2016/01/14] [Last Updated: 2017/11/27]
RC 2017/12 No Longer Applicable [Justification: The new UNDAF is formulated for 2018-2021. The multi years plan is under discussion with a number of financing mechanisms possibility. ]
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