Midterm Review for Promoting Climate Resilient Infrastructure in Northern Mountain Provinces of Vietnam

Report Cover Image
Evaluation Plan:
2012-2016, Viet Nam
Evaluation Type:
Mid Term Project
Planned End Date:
11/2015
Completion Date:
11/2015
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Midterm Review for Promoting Climate Resilient Infrastructure in Northern Mountain Provinces of Vietnam
Atlas Project Number: 00075992
Evaluation Plan: 2012-2016, Viet Nam
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 11/2015
Planned End Date: 11/2015
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.4. Scaled up action on climate change adaptation and mitigation across sectors which is funded and implemented
Evaluation Budget(US $): 20,000
Source of Funding: GEF
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Babul Azad M&E Officer babul.azad@undp.org
GEF Evaluation: Yes
Evaluation Type:
Focal Area: Climate Change
Project Type: EA
GEF Phase: GEF-1
PIMS Number: 3741
Key Stakeholders: MARD
Countries: VIET NAM
Lessons
Findings
Recommendations
1 A.1: Officially proposed and agreed a list of activities as regards to supporting capacity building, standard, policy revision and regulations for the unallocated funds.
2 A2: Develop and agree on a roadmap to support code revision and policy development to include climate change adaptation and bioengineering techniques for rural infrastructure within the project implementation phase (even though a complete code revision and policy development will take typically 5 to 10 years, based on experience with changing road-related standards in Vietnam).
3 A3:Continue supporting the development of common and standardized risk mapping database for CC vulnerability to infrastructure
4 B.1: Provide regular (monthly or bi-monthly) trainings (i.e. modules, curricula) for capacity building to various government, provincial and community stakeholders in relation to CC vulnerability, adaptation measures and planning to rural infrastructure.
5 B.2: Develop the overall training programme to include both ADB and UNDP training activities (covering training contents, target groups, expected number of trainees, number of courses, training schedule, etc.) to ensure that the project provides comprehensive and systematic capacity building training, and to help creating synergy between stakeholders as well as avoiding overlapping that could be happened between the two agencies.
6 B.3: Ensure that vulnerability assessment applied by UNDP for vulnerability mapping and training at national and provincial level under component 2, and the vulnerability assessment applied under component 3 by ADB team are consistent and supplemented to each other, so to produce standardized V&A products by the end of the project
7 C.1: Submit extension request through to the official end of project to allow the full implementation of the remaining 50% of budget and demonstration activities. Ensure that the demonstration projects are completed early enough (latest by June 2016) to facilitate UNDP incorporating results and lessons learnt from the demonstrations into the draft policies specified under Component 1.
8 C.2: Urgent submission of road-site change report, and fast-track approval of site selection change for road-slope activities
9 C.3: Increase visibility of demonstration sites (sign, brief explanation kits)
10 D.1: Ensure integration of ALL outcome lessons-learnt in ONE project best practice document, i.e. a collection of best lessons learnt for various thematic areas (implementation, management, policy) compiled in one comprehensive best-practice manual on climate change adaptation.
11 D.2: Develop a communication plan for various project components and stakeholders to be implemented starting in Q3-2015, taking into consideration of communication activities done by ADB component, in collaboration with MARD.
12 D.3: In coordination with local authorities, establish an educational site/ center at the demonstration site/ commune regarding various bioengineering techniques, and vulnerability risks and adaptation management. The ADB should collaborate with UNDP under Outcome 4 to determine the available financial and technical resources available.
13 E.1: Determine official project end date, i.e. April 2016 or November 2016. If April 2016 as official end, request official extension for ALL components to November 2016. If November 2016 as official end, request official extension ONLY for Outcome 3 until November 2016.
14 E.2: Agree an internal communication procedure to effectively facilitate the project implementation. e.g. Instead of formal letters, allow emails as a form of official communication between stakeholders to simplify planning of project activities, such as convene meetings, workshops, project activities revision.
15 E.3: Considering the grant and cash nature of the project, apply, if possible, a government fast-track approval and revision procedures to progress with planned project activities.
16 E.4: Ensure the regular monitoring (i.e. bi-monthly) of the project master work-plan (UNDP and ADB components) by the PMU with disbursement schedule in order to facilitate monitoring the overall project implementation progress.
17 F.1: Ensure that IWE holds enough budgetary and technical support to perform M&E activities at the end of project.
18 F.2: Develop and agree on a roadmap to support code and policy development from 2016 onwards based on the expected project outputs, with defined roles and responsibilities on M & E activities.
19 F.3: Develop and provide user-friendly, simple and technical manuals/methodology for communities, local representatives at demonstration sites to monitor effectiveness of field measures and a step-by-step manual to plan, design and implement field proven bio-engineering techniques.
1. Recommendation: A.1: Officially proposed and agreed a list of activities as regards to supporting capacity building, standard, policy revision and regulations for the unallocated funds.
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/29]

Agree. There will be a number of activities added to implement in 2016 including (i) Detailed vulnerability mapping for a demonstration province/ district; (ii) an O&M manual for rural roads in different climate conditions; and (iii) added district training courses, and other activities based on updated demands.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
A1.1. Hotspot vulnerability mapping for a demonstration province/ district. (a) Clarify how much the remaining budget is and which province/ district is suitable for the works. (b)Define a suitable contractor to implement the works;(c)Disseminate the results with beneficiaries;
[Added: 2015/12/29] [Last Updated: 2016/12/15]
CPMU ? UNDP 2016/12 Completed AWP 2016 and then the procurement and training plans need approving before these actions can be implemented. History
A1.2 Develop an O&M manual for rural roads with the view to various climate related risks (a)Sub-contract with related consultant for the development;(b)Organize technical meetings to peer review the draft;(c)Share the results with relevant parties
[Added: 2015/12/29] [Last Updated: 2016/12/15]
CPMU ? UNDP 2016/12 Completed CPMU/ APMB need speeding up the progress for approval of these plans. Otherwise, the delays would affect the progress. History
A1.3 Organize 07 vulnerability assessment and economic calculation classes for 150 project districts and consultancy companies who designed SRIDP sub-projects. Aim: to equip them with vulnerability and economic tools so that they can be able to apply these tools for their future similar projects; (a)Prepare training materials in consultation with district and provincial staff; (b)Deliver contents namely vulnerability assessment tool and economic evaluation for climate-resilient infrastructure projects;(c) Post training assessment.
[Added: 2015/12/29] [Last Updated: 2016/12/15]
CPMU ? UNDP 2016/12 Completed History
2. Recommendation: A2: Develop and agree on a roadmap to support code revision and policy development to include climate change adaptation and bioengineering techniques for rural infrastructure within the project implementation phase (even though a complete code revision and policy development will take typically 5 to 10 years, based on experience with changing road-related standards in Vietnam).
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/29]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Draft a roadmap for short, medium and long-termed support to MARD regarding above-stated fields, of which climate change adaptation and bio-engineering techniques as a must in the roadmap. (a)Develop a roadmap for standard/ policy/ regulations revision/ capacity building (b) Hand over a practical roadmap to MARD with commitment of MARD regarding their future actions to implement this roadmap.
[Added: 2015/12/14] [Last Updated: 2016/12/15]
CPMU- UNDP-MARD-ADB 2016/12 No Longer Applicable Actually these roadmaps have been developed by the project. However, they will be updated following new ideas recommended by related stakeholders, especially MTR team History
Organize coordination meetings with CPMU, UNDP, ADB, ICEM and related parties to ensure that these roadmaps are updated frequently
[Added: 2015/12/14] [Last Updated: 2016/12/15]
CPMU - UNDP-MARD-ADB 2016/12 Completed UNDP and ADB components to develop a joint plan on some specific activities related to training materials/handbook on CC proofed solutions for rural infrastructure. This plan help to maximize knowledge build in the 4 components in a coherent manner. History
Hand over the roadmap to MARD with commitments made by MARD regarding implementation of remaining activities
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU - UNDP-MARD-ADB 2012/09 Completed The roadmap can be handed over to APMB, DOSTE, DCM and DWR. History
3. Recommendation: A3:Continue supporting the development of common and standardized risk mapping database for CC vulnerability to infrastructure
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/14]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a basic database template for CC vulnerability mapping to infrastructure for 15 NMPs (a) Work with relevant consultants to assess what data will be necessary for CC vulnerability mapping to infrastructure for 15 NMPs; (b) Develop a basic template of these data with required indicators.
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2015/12 Completed The database will be publically accessible in a well maintained website of MARD (APMB, OCCA, etc) and others with credits to sponsors GEF, UNDP and ADB. History
Raise awareness of local leaders/ staff regarding the necessity of the template and then its consistency at all provinces.
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2016/08 Completed History
Develop a concept note for future projects regarding finalization of this template
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2016/08 Completed History
4. Recommendation: B.1: Provide regular (monthly or bi-monthly) trainings (i.e. modules, curricula) for capacity building to various government, provincial and community stakeholders in relation to CC vulnerability, adaptation measures and planning to rural infrastructure.
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/14]

Agree. However, CPMU cannot organize monthly or bi-monthly trainings, but timely trainings based on the needs of target trainees, project scope and outputs.

Key Actions:

5. Recommendation: B.2: Develop the overall training programme to include both ADB and UNDP training activities (covering training contents, target groups, expected number of trainees, number of courses, training schedule, etc.) to ensure that the project provides comprehensive and systematic capacity building training, and to help creating synergy between stakeholders as well as avoiding overlapping that could be happened between the two agencies.
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/14]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop a training plan for the project and update it after each course;
[Added: 2015/12/14]
CPMU 2015/08 Completed Ensure regular update
Cooperate with ADB components to harmonize the training plans technically and financially
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2015/10 Completed History
Compile a training curriculum to make the training results sustainable.
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2016/09 Completed History
6. Recommendation: B.3: Ensure that vulnerability assessment applied by UNDP for vulnerability mapping and training at national and provincial level under component 2, and the vulnerability assessment applied under component 3 by ADB team are consistent and supplemented to each other, so to produce standardized V&A products by the end of the project
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/29]

Agree. This has been noted and implemented during the vulnerability assessment in QII/2015. Note: No actions required as project already completed in first phase.

Key Actions:

7. Recommendation: C.1: Submit extension request through to the official end of project to allow the full implementation of the remaining 50% of budget and demonstration activities. Ensure that the demonstration projects are completed early enough (latest by June 2016) to facilitate UNDP incorporating results and lessons learnt from the demonstrations into the draft policies specified under Component 1.
Management Response: [Added: 2015/12/14] [Last Updated: 2015/12/14]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Submit extension request ? ADB component
[Added: 2015/12/14]
ADB 2015/09 Completed ADB component extended to 02 December 2016
Submit extension request ? UNDP components
[Added: 2015/12/14] [Last Updated: 2016/12/15]
UNDP 2016/12 Completed See comments at E.1 History
Complete remaining demonstrations
[Added: 2015/12/14] [Last Updated: 2016/10/18]
ADB 2016/08 Completed Scheduled for QI and QII/2016 History
8. Recommendation: C.2: Urgent submission of road-site change report, and fast-track approval of site selection change for road-slope activities
Management Response: [Added: 2015/12/14]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Obtain formal provincial approval
[Added: 2015/12/14]
ADB 2015/08 Completed
Obtain formal MARD approval
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU/ADB 2015/12 Completed ICEM consultant submits the detailed design in mid-Oct. MARD will approve the detailed design in QIV.2015 History
9. Recommendation: C.3: Increase visibility of demonstration sites (sign, brief explanation kits)
Management Response: [Added: 2015/12/14]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Design and install signs at demonstration sites
[Added: 2015/12/14]
ADB 2012/08 Completed
Design and distribute briefing kits
[Added: 2015/12/14] [Last Updated: 2016/10/18]
ADB 2015/12 Completed History
10. Recommendation: D.1: Ensure integration of ALL outcome lessons-learnt in ONE project best practice document, i.e. a collection of best lessons learnt for various thematic areas (implementation, management, policy) compiled in one comprehensive best-practice manual on climate change adaptation.
Management Response: [Added: 2015/12/14]

Agree. The project will develop one best-practice document; however, technical manuals will be produced individually as per the project plan and budget

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Draft the report with contribution of related project stakeholders.
[Added: 2015/12/14] [Last Updated: 2016/12/19]
CPMU/UNDP/ADB 2016/12 Completed ADB knowledge products are scheduled for QIII/2016 History
All ADB component lessons should be well captured in UNDP relevant products.
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU/ADB 2016/08 Completed ADB lessons learned report is scheduled for QIII/2016 History
Organize consultation meetings to complete the report
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2015/12 Completed History
11. Recommendation: D.2: Develop a communication plan for various project components and stakeholders to be implemented starting in Q3-2015, taking into consideration of communication activities done by ADB component, in collaboration with MARD.
Management Response: [Added: 2015/12/14]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Recruit a communication specialist to help reflect all project outcomes
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU/UNDP/ADB 2015/10 Completed History
Develop a communication plan/ strategy
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU/ADB 2015/12 Completed Knowledge Development and Communications Plan for ADB component exists and will be updated in QIV 2015 History
Deliver project communication products
[Added: 2015/12/14] [Last Updated: 2016/10/19]
CPMU 2016/04 Completed History
12. Recommendation: D.3: In coordination with local authorities, establish an educational site/ center at the demonstration site/ commune regarding various bioengineering techniques, and vulnerability risks and adaptation management. The ADB should collaborate with UNDP under Outcome 4 to determine the available financial and technical resources available.
Management Response: [Added: 2015/12/14]

Not agree. Establishment of a physical educational site/ center at demonstration commune is not a good idea in practice because after the project, no financial source can be arranged and allocated to this center. This recommendation however can be turned into technical trainings provided to technical experts of MARD/ related provinces who then can become resource persons for subsequent trainings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Seek target provincial expert/local facilitators who can help to communicate project outcomes with different stakeholders who visit the project demonstration site
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU/UNDP/ADB 2015/12 Completed ADB established a Technical Core Group in 2013 History
Develop suitable training contents in relation to low-cost/ bio-engineering measures.
[Added: 2015/12/14] [Last Updated: 2016/10/19]
CPMU/ADB 2016/04 Completed ADB knowledge product scheduled for QIII 2016 History
Organize the training and TOT.
[Added: 2015/12/14] [Last Updated: 2016/10/19]
CPMU/ADB 2015/08 Completed ADB has planned 3 workshops in 2016 History
13. Recommendation: E.1: Determine official project end date, i.e. April 2016 or November 2016. If April 2016 as official end, request official extension for ALL components to November 2016. If November 2016 as official end, request official extension ONLY for Outcome 3 until November 2016.
Management Response: [Added: 2015/12/14]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Determine the project end date
[Added: 2015/12/14]
CPMU/UNDP/ADB 2015/08 Completed The ADB component has been extended to 02 December 2016. UNDP has not made any change to the end date. This will be determined later after consideration of the actual progress.
Foster extension procedure with Vietnamese government, ADB/UNDP/GEF
[Added: 2015/12/14]
CPMU /ADB/UNDP 2015/08 Completed
14. Recommendation: E.2: Agree an internal communication procedure to effectively facilitate the project implementation. e.g. Instead of formal letters, allow emails as a form of official communication between stakeholders to simplify planning of project activities, such as convene meetings, workshops, project activities revision.
Management Response: [Added: 2015/12/14]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
E2.1 Emails and skype meetings will be allowed in some circumstances.
[Added: 2015/12/29]
CPMU /ADB/UNDP 2015/10 Completed
E2.2 Participatory process (comments, peer review and acceptance of products) shall be re-written in a simplified way for this small-scale project.
[Added: 2015/12/29]
CPMU /ADB/UNDP 2015/10 Completed
15. Recommendation: E.3: Considering the grant and cash nature of the project, apply, if possible, a government fast-track approval and revision procedures to progress with planned project activities.
Management Response: [Added: 2015/12/14]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Related department should assign a focal point to directly interact with the project in related issues;
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU/UNDP/ADB 2015/12 Completed History
APMB should have a clear mechanism/ guidance in approval of products.
[Added: 2015/12/14] [Last Updated: 2016/10/19]
CPMU 2015/12 Completed History
16. Recommendation: E.4: Ensure the regular monitoring (i.e. bi-monthly) of the project master work-plan (UNDP and ADB components) by the PMU with disbursement schedule in order to facilitate monitoring the overall project implementation progress.
Management Response: [Added: 2015/12/14]

Agree.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organize monthly meetings between two components.
[Added: 2015/12/14]
CPMU/UNDP/ADB 2015/12 Completed Monthly meetings have been organized between two components. However, more technical discussions should be done so as to ensure best coordination of related outputs
Communicate technical and financial outcomes in these meetings
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2015/12 Completed History
17. Recommendation: F.1: Ensure that IWE holds enough budgetary and technical support to perform M&E activities at the end of project.
Management Response: [Added: 2015/12/14]

Agree

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify funding sources for IWE M&E activities
[Added: 2015/12/14] [Last Updated: 2016/10/18]
CPMU 2016/04 Completed History
Confirm and allocate funds
[Added: 2015/12/14] [Last Updated: 2016/10/19]
CPMU 2016/08 Completed History
18. Recommendation: F.2: Develop and agree on a roadmap to support code and policy development from 2016 onwards based on the expected project outputs, with defined roles and responsibilities on M & E activities.
Management Response: [Added: 2015/12/14]

Agree. This will be added to the roadmap mentioned in A1.1

Key Actions:

19. Recommendation: F.3: Develop and provide user-friendly, simple and technical manuals/methodology for communities, local representatives at demonstration sites to monitor effectiveness of field measures and a step-by-step manual to plan, design and implement field proven bio-engineering techniques.
Management Response: [Added: 2015/12/14]

Not fully agree: (i) communities need to monitor and manage the measures, a maintenance issue rather than performance evaluation which needs technical skills; (ii) some measures are known to be effective, but there has been no applied research on plant species for bio-engineering in Vietnam; this needs to be done

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop management guidelines for the communities at the demonstration sites
[Added: 2015/12/14] [Last Updated: 2016/10/18]
ADB 2016/08 Completed History
Develop manual and/or other guidance.
[Added: 2015/12/14] [Last Updated: 2016/10/18]
ADB 2016/09 Completed Full-scale manuals should be developed by follow-on project. History

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