Midterm Evaluation - Effective Governance Climate Rural Infrastructure (LDCF2)

Report Cover Image
Evaluation Plan:
2012-2016, Lao
Evaluation Type:
Mid Term Project
Planned End Date:
07/2016
Completion Date:
10/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
27,009

Share

Document Type Language Size Status Downloads
Download document UNDP-GEF Midterm Review ToR LDCF2 Project.pdf tor English 670.79 KB Posted 349
Download document MTR-UNDP-LDCF2_LaoPDR-FINAL2 (1).pdf report English 2413.93 KB Posted 738
Title Midterm Evaluation - Effective Governance Climate Rural Infrastructure (LDCF2)
Atlas Project Number:
Evaluation Plan: 2012-2016, Lao
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 10/2016
Planned End Date: 07/2016
Management Response: Yes
Focus Area:
  • 1. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 5.3. Gender responsive disaster and climate risk management is integrated in the development planning and budgetary frameworks of key sectors (e.g. water, agriculture, health and education)
Evaluation Budget(US $): 27,009
Source of Funding: Project Budget
Evaluation Expenditure(US $): 27,009
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: Yes
GEF Project Title:
Evaluation Type:
Focal Area: Climate Change
Project Type: EA
GEF Phase: GEF-5
GEF Project ID:
PIMS Number: 4710
Key Stakeholders: MoNRE
Countries: LAO PEOPLE'S DEMOCRATIC REPUBLICLAO PEOPLE'S DEMOCRATIC REPUBLIC
Lessons
1.
  1. Integration of infrastructure adaptation (grey) and ecosystem-based adaptation (green) can best be facilitated through the process of Climate Risk and Vulnerability Assessment (CRVA), which combines vulnerability assessments at three levels: (1) the infrastructure site, (2) the community surroundings, and (3) the watershed.
  2. Local communities already have great capacity in dealing with climate events (floods and drought), based on generations of experiences. This 'local knowledge' should form the foundation for further strengthening climate resilience of the particular infrastructure as well as the community itself.
  3. Each community infrastructure intervention needs to establish a community-led maintenance and operation plan for long-term sustainability of the infrastructure. This should also include any bio-engineering and ecosystem-based adaptation that may have been implemented as part of the project
  4. The planning process for annual infrastructure investments needs to be "in tune" with the annual climatic cycle, i.e. allowing for constructions to be completed well before the onset of the seasonal monsoon

Findings
1.

Project Strategy

a) The project has been very relevant for Lao PDR.

b) It is a complex project strategy, which renders the implementation difficult, including the “division” of the implementation into two lines:
(i) small-scale infrastructure projects and
(ii) Ecosystem-based adaptation measures.

Progress Towards Results

c) The progress made by the project is moderately satisfactory

d) The scheduling of project activities should have initially focused more on stakeholder engagement including community mobilization.

Project Implementation and Adaptive Management

e) The management arrangements, though somewhat complex are adequate but do not provide enough coordination.

f) Despite a good engagement of stakeholders during the design phase as described in the project document, the implementation does not benefit from a strong participation/engagement of stakeholders.

g) The LDCF grant (USD 4.7M) should be completely expended by the end of December 2017.

h) The M&E plan to monitor the project is moderately satisfactory.

i) Communication is not part of the project strategy and as a consequence not enough activities in this area are supported by the project.

Sustainability

j) The prospect for the long-term sustainability is moderately likely.


Recommendations
1

It is recommended to revise the AWP 2016 and integrate activities under outcome 2 and 3 as one set of activities “forcing” a more integrated approach to link these 2 outcomes

2

It is recommended to increase the engagement of stakeholders from the outset of any project activities, particularly communities

3

It is recommended to produce an “aggressive” work plan to complete most activities – particularly the 12 remaining small-scale infrastructure projects and the EbA measures - by August 2017.

4

It is recommended to assess the impacts of small-scale infrastructure projects, particularly after at least one full yearly cycle

5

It is recommended that the Project Board meet at least twice a year and be more in the “driver seat” when it comes to guiding the implementation of the project

6

It is recommended to make changes to the Project Results Framework in the PIR 2015-2016 to reflect the changes to the project strategy approved in December 2015

7

It is recommended to review the indicators used to measure the performance of the project and add a few capacity-based indicators

8

It is recommended to increase communication activities to better explain to stakeholders the complex relationship between climate change, local livelihoods, management of local natural resources and local development

9

It is recommended to review the current project achievements and develop a sustainability strategy.

10

It is recommended to conduct a capacity assessment of the 12 District Development Support Teams (DDSTs).

1. Recommendation:

It is recommended to revise the AWP 2016 and integrate activities under outcome 2 and 3 as one set of activities “forcing” a more integrated approach to link these 2 outcomes

Management Response: [Added: 2016/12/19]

Using CRVA as tool for integration, and integrate work-plans of infrastructure and ecosystem specialists

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Selection of new ecosystem areas based on the CRVA
[Added: 2016/12/19] [Last Updated: 2016/12/22]
PSU 2016/01 Completed Site visits will be carried out in Dec 2016.(expected completion: Jan 17) History
Integrating Phu Ta Yeune Ecosystem management and Kamkok water supply project
[Added: 2016/12/19] [Last Updated: 2017/03/23]
PSU 2017/08 Completed History
Implement EbA actions for infrastructure projects in all ecosystems sites
[Added: 2016/12/19] [Last Updated: 2018/07/24]
PSU 2017/08 Completed Partially completed (expected completion: Nov 2017) History
2. Recommendation:

It is recommended to increase the engagement of stakeholders from the outset of any project activities, particularly communities

Management Response: [Added: 2016/12/19]

Using the DDF mechanism as tool for community engagement and strengthen capacity of district agencies

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Approval and endorsement of DDF Guidelines
[Added: 2016/12/19]
PSU 2018/09 Completed The DDF mechanism already include community engagement processes
2.2 Refresher training on DDF Guidelines, including climate resilience awareness
[Added: 2016/12/19]
PSU 2016/11 Completed
3. Recommendation:

It is recommended to produce an “aggressive” work plan to complete most activities – particularly the 12 remaining small-scale infrastructure projects and the EbA measures - by August 2017.

Management Response: [Added: 2016/12/19]

Develop Annual Work-Plan for 2017 where all major field activities will be implemented by August 2017

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Development of Annual Work-plan 2017
[Added: 2016/12/19] [Last Updated: 2016/12/22]
PSU 2016/12 Completed Draft completed, Waiting approval History
3.2 Approval of Annual Workplan
[Added: 2016/12/19] [Last Updated: 2017/03/23]
PSU 2016/12 Completed By the PSC at the ARM History
4. Recommendation:

It is recommended to assess the impacts of small-scale infrastructure projects, particularly after at least one full yearly cycle

Management Response: [Added: 2016/12/19]

Develop and implement an impact monitoring programme

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Recruit a new M&E specialist
[Added: 2016/12/19]
PSU 2016/11 Completed Already identified, will start work Jan 2017
4.2 Design impact monitoring programme
[Added: 2016/12/19] [Last Updated: 2017/03/23]
PSU 2017/01 Completed Current version to be revised by new M&E specialist History
4.3 Implement impact monitoring programme
[Added: 2016/12/19] [Last Updated: 2018/07/24]
PSU 2017/07 Completed Field mission of impact monitoring was conducted History
5. Recommendation:

It is recommended that the Project Board meet at least twice a year and be more in the “driver seat” when it comes to guiding the implementation of the project

Management Response: [Added: 2016/12/19]

Propose to the Project Steering Committee (Project Board) at the PSC Meeting on Dec 8, 2016

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Include proposal in agenda for Board Meeting 2016
[Added: 2016/12/19] [Last Updated: 2017/03/23]
PSU 2017/06 Completed Board meeting 08/12/2017 History
5.2 PSC to comment on the proposal
[Added: 2016/12/19] [Last Updated: 2017/03/23]
PSU 2017/06 Completed Board meeting on 08/12/2017 History
6. Recommendation:

It is recommended to make changes to the Project Results Framework in the PIR 2015-2016 to reflect the changes to the project strategy approved in December 2015

Management Response: [Added: 2016/12/19]

Include changes in PIR 2016

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Include changes in project strategy in PIR 2016
[Added: 2016/12/19]
UNDP CO 2016/09 Completed The changes are: (1) project one-year extension to Dec 2017, (2) reduction of infrastructure project target from 48 to 28, and (3) under Outcome 3, change from ‘area of ecosystem’, to ‘number of EbA measures implemented
7. Recommendation:

It is recommended to review the indicators used to measure the performance of the project and add a few capacity-based indicators

Management Response: [Added: 2016/12/19] [Last Updated: 2017/01/05]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.1 Include Capacity-based indicator(s) in project M&E system
[Added: 2016/12/19] [Last Updated: 2018/07/24]
PSU 2017/05 Completed Project already reviewed indicators on infrastructure projects and ecosystems (see recommendation 5), capacity assessment of DDST and DDSC will be included in M&E Framework, using capacity assessment of 2014 as baseline. M&E Specialist recruited in March 2017. History
8. Recommendation:

It is recommended to increase communication activities to better explain to stakeholders the complex relationship between climate change, local livelihoods, management of local natural resources and local development

Management Response: [Added: 2016/12/19] [Last Updated: 2016/12/19]

Engage with UNDP Communications Unit, and MONRE/DDMCC Division of Information and Public Relations

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Meeting with UNDP Communications Unit and Division of Information and Public Relations
[Added: 2016/12/19]
PSU 2016/10 Completed Discussion and agreement on the publications required
8.2 Include communication budget in 2017 work-plan
[Added: 2016/12/19] [Last Updated: 2016/12/22]
PSU 2016/12 Completed On-going work History
8.3 Develop communication materials
[Added: 2016/12/19] [Last Updated: 2018/07/24]
PSU / UNDP 2017/09 Completed Several communications material such as press, summary notes, presentation, posters of the result of the project were developed and exhibited at the project annual review meeting/terminal meeting History
9. Recommendation:

It is recommended to review the current project achievements and develop a sustainability strategy.

Management Response: [Added: 2016/12/19] [Last Updated: 2017/01/05]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Develop first draft of Sustainability Strategy
[Added: 2016/12/19] [Last Updated: 2017/03/23]
PSU 2017/03 Completed History
9.2 Hold consultations with key stakeholders
[Added: 2016/12/19] [Last Updated: 2017/04/18]
PSU 2017/03 Completed Stakeholder meetings have been held including with UNHABITAT, new MOHA/UNDP Governance for Inclusive Development(GID). LDCF 2 Project also participated in LPAC for new GID Project and included issues on sustainability. History
9.3 Complete final Sustainability Strategy
[Added: 2016/12/19] [Last Updated: 2018/07/24]
PSU 2017/04 Completed sustainability strategy plan for project was completed and presented at the annual review meeting History
10. Recommendation:

It is recommended to conduct a capacity assessment of the 12 District Development Support Teams (DDSTs).

Management Response: [Added: 2016/12/19] [Last Updated: 2017/01/05]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1 Training of DDST implemented, including rapid capacity assessment
[Added: 2016/12/19]
PSU 2016/11 Completed
10.2 Based on DDST training, capacity assessment needs will be determined
[Added: 2016/12/19] [Last Updated: 2018/07/25]
PSU 2017/06 Completed Completed in May 2017 History
10.3 Capacity Assessment completed
[Added: 2016/12/19] [Last Updated: 2018/07/25]
PSU 2017/02 Completed Capacity assessment completed History

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org