NIP Update, Integration of POPs into National Planning and Promoting Sound Healthcare Waste Management in Kazakhstan

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Evaluation Plan:
2016-2020, Kazakhstan
Evaluation Type:
Mid Term Project
Planned End Date:
12/2016
Completion Date:
12/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title NIP Update, Integration of POPs into National Planning and Promoting Sound Healthcare Waste Management in Kazakhstan
Atlas Project Number: 71893
Evaluation Plan: 2016-2020, Kazakhstan
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 12/2016
Planned End Date: 12/2016
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.3. Solutions developed at national and sub-national levels for sustainable management of natural resources, ecosystem services, chemicals and waste
Evaluation Budget(US $): 25,000
Source of Funding: Project
Evaluation Expenditure(US $): 25,000
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: Yes
GEF Project Title: NIP Update, Integration of POPs into National Planning
Evaluation Type: Mid-term Review
Focal Area: Persistent Organic Pollutants
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 4442
PIMS Number: 4612
Key Stakeholders: Ministry of Energy
Countries: KAZAKHSTAN
Lessons
Findings
Recommendations
1

A clear exit strategy needs to be developed so that the mechanisms and structures are created during the project implementation to guarantee the end of funding sustainability.

2

In order to meet a 100% execution mark by the end of the project in September of 2017, the measures should be taken to accelerate the project activities, as for now about 36% of budget has been utilized.

3

Based on the remaining budget commitments for 2016 - 2017, it is recommended that the project would be extended until December 2017 to have sufficient time frame for substantive testing of pilot centers and for communication of the results and lessons.

4

The establishment of centralized treatment facilities using non-burn technology including the complete segregation, storage, transport, treatment and disposal system should be shown and marketed. It would embed confidence in project partners and healthcare waste managers and handlers, to visually showcase the entire healthcare waste logistic

from cradle to grave. A project video would also allow for a good project keepsake that could easily be used share experiences with other countries.

5

Capture lessons-learned and project results in a more systemic manner. The project has achieved many results that would be highly beneficial not only for the replication of this project’s results within the country, but also for other countries in the Central Asia Region.

6

Develop at least one new project proposal, which is based on the results of the project and further requests and needs identified during the project implementation.

7

The project should further support the process of laboratory accreditation and ensure that the necessary equipment for accreditation is available.

8

Initiate training for medical staff and logistic staff from pilots after installation and operation of the autoclaves, Insert training concept into the institutional training of medical staff.

9

Develop a systematic process for the central treatment centers of deploying, operating, maintaining and upgrading their assets like waste equipment, infrastructure and transport vehicles.

10

The evaluators recommend to reorganize the webpage in order to provide an easier access to project information and to upload useful project materials, such as training materials, specifications of equipment and infrastructure and regional and facility based healthcare waste management plans.

11

The reported contribution from NGOs is based on co-financing letters. An evident based monitoring system need to be established. It is recommended that UNDP and Steering Committee should take notice of this issue. Also the project team should update and monitor the project disbursement in accordance to the AWP and ProDoc in order to react timely and adequate on discrepancies and to initiate mitigation measures.

1. Recommendation:

A clear exit strategy needs to be developed so that the mechanisms and structures are created during the project implementation to guarantee the end of funding sustainability.

Management Response: [Added: 2016/12/19]

Department for Waste Management of the Ministry of energy being the implementing agency for the project is grateful for high evaluation of project activities. On its part, the Ministry together with project partner UNDP will continue working to promote achieved projects results in handling healthcare waste in the future.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The strategy of issuance will be developed
[Added: 2016/12/19] [Last Updated: 2017/11/23]
Project team 2017/12 Completed
2. Recommendation:

In order to meet a 100% execution mark by the end of the project in September of 2017, the measures should be taken to accelerate the project activities, as for now about 36% of budget has been utilized.

Management Response: [Added: 2016/12/19]

There is e delay on delivery of financial budget. The issues was occurred due to the changes of the places for equipment installation in Pilot territories, which required the determination of the new installation places and additional agreement.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The discussion with key partners, coordination with Steering Committee.
[Added: 2016/12/19] [Last Updated: 2017/11/23]
Project team, national partners 2017/12 Completed
3. Recommendation:

Based on the remaining budget commitments for 2016 - 2017, it is recommended that the project would be extended until December 2017 to have sufficient time frame for substantive testing of pilot centers and for communication of the results and lessons.

Management Response: [Added: 2016/12/19]

According to the working plan for 2016 and project activities for 2016, by the end of the fiscal year planned spending will be executed. Equipment is procured, in the beginning of next year it will be commissioned. We consider that there are no sufficient grounds to extend the project. We suggest country office team to do the monitoring of the work of the centers.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The usage of adaptive management for the result effort from terms.
[Added: 2016/12/19] [Last Updated: 2017/11/23]
Project manager, National Director, Project team. 2017/12 Completed
4. Recommendation:

The establishment of centralized treatment facilities using non-burn technology including the complete segregation, storage, transport, treatment and disposal system should be shown and marketed. It would embed confidence in project partners and healthcare waste managers and handlers, to visually showcase the entire healthcare waste logistic

from cradle to grave. A project video would also allow for a good project keepsake that could easily be used share experiences with other countries.

Management Response: [Added: 2016/12/19]

On the part of UNDP and national partners measures will be taken to create and distribute a video on activities of the project. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Preparation of video movie on Project work in the centers of equipment replacement. 2. Presentation of the final conference on realization of the Project. 3. Distribution through the mass media.
[Added: 2016/12/19] [Last Updated: 2017/11/23]
Project manager, Project experts, PR-specialists. Project team, national partners. Project team, PR Specialist, National Partners 2017/12 Completed
5. Recommendation:

Capture lessons-learned and project results in a more systemic manner. The project has achieved many results that would be highly beneficial not only for the replication of this project’s results within the country, but also for other countries in the Central Asia Region.

Management Response: [Added: 2016/12/19]

The Project, on the base of every year is preparing the Project Implementation Report as well as the lessons learnt Report. The lessons learnt Results will be included to the strategy of Project issuance. Taking into account the importance of lessons learned from project activities, the Project intends to share experience with other Central Asian states.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conducting of a regional seminar on the results of Project Implementation
[Added: 2016/12/19] [Last Updated: 2017/06/22]
Project manager, project experts 2017/06 Completed
6. Recommendation:

Develop at least one new project proposal, which is based on the results of the project and further requests and needs identified during the project implementation.

Management Response: [Added: 2016/12/19]

Country office and project team work in this direction and will take all efforts and opportunities to implement this comment.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation of project proposal
[Added: 2016/12/19] [Last Updated: 2017/09/14]
Project team 2017/07 Completed
7. Recommendation:

The project should further support the process of laboratory accreditation and ensure that the necessary equipment for accreditation is available.

Management Response: [Added: 2016/12/19]

implementing agency and UNDP project take all efforts to promote accreditation process for laboratories in the part of POPs monitoring.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparation of methodologies to conduct analysis for POPs in environment
[Added: 2016/12/19] [Last Updated: 2017/11/23]
UNDP and national partner 2017/12 Completed
8. Recommendation:

Initiate training for medical staff and logistic staff from pilots after installation and operation of the autoclaves, Insert training concept into the institutional training of medical staff.

Management Response: [Added: 2016/12/19]

The mentioned work is planned for the 2017. After installation of the  equipment, it is planned to conduct appropriate trainings.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conducting trainings in 3 Pilot territories
[Added: 2016/12/19] [Last Updated: 2017/06/22]
Project manager, project team 2017/06 Completed
9. Recommendation:

Develop a systematic process for the central treatment centers of deploying, operating, maintaining and upgrading their assets like waste equipment, infrastructure and transport vehicles.

Management Response: [Added: 2016/12/19]

The project has already taken some measures in its activities to establish systematic process of work in the centers (in terms of ensuring warrantee maintenance, necessary components). The project will also continue work on ensuring expert support for the centers.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development of expert proposals Holding a seminar on public procurement system
[Added: 2016/12/19] [Last Updated: 2017/06/22]
Project manager, Project team 2017/06 Completed Project manager, Project team
10. Recommendation:

The evaluators recommend to reorganize the webpage in order to provide an easier access to project information and to upload useful project materials, such as training materials, specifications of equipment and infrastructure and regional and facility based healthcare waste management plans.

Management Response: [Added: 2016/12/19]

There is a webpage of the Project on the website of “Zhasyl Damu” JSC, it is subordinate organization of the Ministry of Energy of RK that is responsible for handling hazardous waste issues. All information on realization and materials issued by the project are posted in this webpage. After the project closure, all materials will be provided to the Ministry of Energy and “Zhasyl Damu” JSC. The materials of monitoring issue to – “KazHydromet” RSE.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Placing the information at the project webpage on the website. Providing materials to national partners
[Added: 2016/12/19] [Last Updated: 2017/11/23]
National partner of the project 2017/12 Completed
11. Recommendation:

The reported contribution from NGOs is based on co-financing letters. An evident based monitoring system need to be established. It is recommended that UNDP and Steering Committee should take notice of this issue. Also the project team should update and monitor the project disbursement in accordance to the AWP and ProDoc in order to react timely and adequate on discrepancies and to initiate mitigation measures.

Management Response: [Added: 2016/12/19]

Country office, national director are quarterly receives the reports on Realization of the Project. In case of occurred problems in realization, for the purpose of regulation informs the managers of the Projects. In case of necessity presents issue for the consideration of steering Committee, which allows taking measures for Project  target achievement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Request to the partners, on providing the letters confirming financial participation in the project.
[Added: 2016/12/19] [Last Updated: 2017/06/22]
Project manager 2017/06 Completed

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