Mid Term Review of Strengthening the Capacity of the Protected Area System to Address New Management Challenges

Report Cover Image
Evaluation Plan:
2014-2018, Namibia
Evaluation Type:
Mid Term Project
Planned End Date:
10/2016
Completion Date:
09/2016
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
25,000

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Title Mid Term Review of Strengthening the Capacity of the Protected Area System to Address New Management Challenges
Atlas Project Number: 79312
Evaluation Plan: 2014-2018, Namibia
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 09/2016
Planned End Date: 10/2016
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.4.1 Solutions scaled up for sustainable management of natural resources, including sustainable commodities and green and inclusive value chains
Evaluation Budget(US $): 25,000
Source of Funding:
Evaluation Expenditure(US $): 25,000
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: Yes
GEF Project Title: Mid Term Review of Strengthening the Capacity of the Protected Area System to Address New Management Challenges
Evaluation Type: Mid-term Review
Focal Area: Biodiversity
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 4729
PIMS Number: 4623
Key Stakeholders:
Countries: NAMIBIA
Lessons
Findings
Recommendations
1

As part of the Project Document, the log frame was incomplete by the Mid-term Review (MTR). It was therefore recommended that the log frame should be updated.

 

2

The contents of the three (3) project components remain valid and should not be subject to major modifications and should be considered to align the end of the project to the project objectives.

3

The implementation of Component 3 depends on the approval of the Fire Management Strategy (FMS) without which, there is no framework for project intervention. MET should therefore speed up this process.

4

Other outputs that await approval should be dealt with, with urgency.

5

Work plans and budget for the remaining project time should be reviewed and updated with appropriate details, including the milestones for close monitoring progress.

6

The budgeting needs to be strictly focused on the project operations and budget lines, and the application of the most realistic quotations and quality assurance should continue.

7

Efforts should be made to review and assess the effectiveness of awareness materials (media, flyers, stickers, billboards) and analyse their importance and impact in relation to the wildlife and ecosystem conservation.

8

More awareness programmes on TVs and radios must be performed.

9

Additional visibility of GEF/UNDP on the PASS deliverables could play an important role in soliciting more support from these and other agencies.

10

The inauguration of the LE Training Centre should be fast tracked so that the LE training activities can start without further delays.

11

During the remaining time of the project, efforts should be made to ensure that necessary enactment of pending environmental bills and strategies take place.

12

The project duration should be extended until the 30th of June 2018.

13

The project should aim to publish high quality articles to share project results and experience with a larger audience in journals and UNDP / GEF website and technical reports.

14

The project should organise an international end-of-project technical seminar or conference at which results and achievements will be presented.

15

The project should consider developing post-project activities to ensure sustainability of results at the national and regional level.

16

In order to ensure the sustainability of the project, co-finances from all contributors need to be accounted for.

17

It is strongly recommended that, the end of the PASS Project should coincide with the beginning of a new follow up project, which will benefit from its activities and also introduce a broader scope addressing other PAS issues, additional target species and additional target countries (neighbors) to nurture regional cooperation and technological transfer.

1. Recommendation:

As part of the Project Document, the log frame was incomplete by the Mid-term Review (MTR). It was therefore recommended that the log frame should be updated.

 

Management Response: [Added: 2017/04/13] [Last Updated: 2017/04/13]

The PMU agrees with the comment

•             The missing baseline information has been obtained (baseline data, mid-term, and end-term targets, financial sustainable score card, and capacity development score card).

•             The log frame (Strategic Results Framework) has been updated in consultation with the UNDP-CO and the UNDP Regional Service Centre (RSC)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Obtain final approval of the log frame (SRF) from The RSC
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/08 Completed History
2. Recommendation:

The contents of the three (3) project components remain valid and should not be subject to major modifications and should be considered to align the end of the project to the project objectives.

Management Response: [Added: 2017/04/13]

The PMU does not understand this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
None
[Added: 2017/04/13] [Last Updated: 2017/09/14]
N/A 2017/01 No Longer Applicable [Justification: The FMS has been approved as of Nov 2016 and the project will continue to roll out the activities as initially planned to support implementation of the FMS.]
There is no need to modify Component 3 since the FMS has been approved. At the moment, the PASS Project is supporting MET to implement the FMS. As part of the FMS implementation, Standard Operational Procedures (SOPs) for fire management should be developed for individual parks. Therefore at this point, MET through the PASS Project has appointed consultants to develop SOPs for Etosha National Park and Khaudum National Park. Such SOPs are expected to be completed by September 2017. History
3. Recommendation:

The implementation of Component 3 depends on the approval of the Fire Management Strategy (FMS) without which, there is no framework for project intervention. MET should therefore speed up this process.

Management Response: [Added: 2017/04/13]

The PMU agrees with this comment. However, the FMS was finally approved by November 2016.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Final layout and printing design
[Added: 2017/04/13] [Last Updated: 2017/09/14]
PMU 2017/04 Completed The FMS was printed in the first quarter. History
• Printing and distribution
[Added: 2017/04/13] [Last Updated: 2017/09/14]
PMU 2017/04 Completed The FMS has been distributed to the relevant offices. In addition, more copies are still available at the MET offices, and are being distributed on an ad hoc basis. History
4. Recommendation:

Other outputs that await approval should be dealt with, with urgency.

Management Response: [Added: 2017/04/13] [Last Updated: 2017/09/14]

This recommendation is general and there is a need to specify the outstanding outputs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• The Reviewer should specify “other outputs” for traceability and common understanding
[Added: 2017/04/13] [Last Updated: 2017/09/14]
PMU 2017/01 No Longer Applicable [Justification: When clarification is requested to the evaluator, it was suggested that the recommendation can be combined to other recommendation. The PMU agreed on the change.]
History
5. Recommendation:

Work plans and budget for the remaining project time should be reviewed and updated with appropriate details, including the milestones for close monitoring progress.

Management Response: [Added: 2017/04/13]

The PMU agrees with this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Milestones to be reviewed in accordance with the remaining budget and time frame
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/07 Completed On a quarterly basis, the PMU reviews and update its operational work plan, and revise budget as necessary. The work plan was last updated in the first week of July 2017. History
6. Recommendation:

The budgeting needs to be strictly focused on the project operations and budget lines, and the application of the most realistic quotations and quality assurance should continue.

Management Response: [Added: 2017/04/13]

The PMU agrees with this recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Ensure that the project operations are aligned with project activities (budget lines)
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2018/12 Completed As an ongoing activity, the PMU aligns the planned operations (activities) with the correct budget lines. History
• Apply best value for money and quality assurance
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2018/12 Completed As an ongoing activity, the PMU aligns the planned operations (activities) with the correct budget lines. History
7. Recommendation:

Efforts should be made to review and assess the effectiveness of awareness materials (media, flyers, stickers, billboards) and analyse their importance and impact in relation to the wildlife and ecosystem conservation.

Management Response: [Added: 2017/04/13]

The PMU agrees with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Devise a strategy to assess the effectiveness of the awareness materials produced and/or distributed this far.
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/12 Completed The PMU continually distributes awareness materials, especially during important events e.g. World Environment Day, Tourism Day or during important workshops. However, it has not yet assessed the effectiveness of such materials. The plan is now to conduct an assessment of the effectiveness of the materials distributed so far by December 2017. History
8. Recommendation:

More awareness programmes on TVs and radios must be performed.

Management Response: [Added: 2017/04/13]

The PMU agrees with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Continue with the National Anti-poaching awareness billboards
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/12 Completed The PASS Project has so far assisted MET to erect 6 anti-poaching awareness billboards at the following sites: 1). Namutoni Check Point (Oshikoto Region) 2). Divundu Check Point (Kavango Region) 3). Werda Check Point (Kunene Region_ 4). Okahandja (opposite the turn off to Von Bach Recreation Resort, Otjozondjupa Region) 5). Warmquelle (near Sesfontein, Kunene Region) 6) Katima Mulilo (close to the Zambia-Namibia border post – Zambezi Region) Such billboards were inaugurated on the 23rd of March 2017. History
• Develop radio clips
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/12 Completed History
9. Recommendation:

Additional visibility of GEF/UNDP on the PASS deliverables could play an important role in soliciting more support from these and other agencies.

Management Response: [Added: 2017/04/13]

The PMU agrees with the recommendation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Improve project visibility in accordance with project activities
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2018/02 Completed The PASS Project has a Facebook page where it shares some of its achievements. It also has a web page on the MET website where information about the project is presented. It also has a booklet and a brochure that present the project progress by September 2015. The brochure and booklet will further be updated towards the end of the project i.e. February 2018 History
10. Recommendation:

The inauguration of the LE Training Centre should be fast tracked so that the LE training activities can start without further delays.

Management Response: [Added: 2017/04/13]

Recommendation endorsed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Ensure that the LE Training Centre is fully furnished.
[Added: 2017/04/13] [Last Updated: 2017/09/14]
PMU/MET 2017/03 Completed The LE Training Centre was successfully inaugurated by the MET Minister together with the UN Resident Coordinator on the 24th of March 2017. History
• Secure a date for the inauguration.
[Added: 2017/04/13] [Last Updated: 2017/09/14]
PMU/MET 2017/03 Completed The LE Training Centre was successfully inaugurated by the MET Minister together with the UN Resident Coordinator on the 24th of March 2017. History
11. Recommendation:

During the remaining time of the project, efforts should be made to ensure that necessary enactment of pending environmental bills and strategies take place.

Management Response: [Added: 2017/04/13]

The PMU disagrees with the recommendation. The enactment of the bills and approval of strategies are not direct outputs of the project and progression thereof, is not the project’s responsibility. The project only provides technical and logistical support in accordance with MET’s work plan.

Key Actions:

12. Recommendation:

The project duration should be extended until the 30th of June 2018.

Management Response: [Added: 2017/04/13]

Recommendation endorsed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project to apply for a no-cost extension in consultation with the UNDP Country Office.
[Added: 2017/04/13] [Last Updated: 2017/09/14]
PMU 2017/06 Completed A communication was made between the UNDP CO and the RSC regarding the project closure on the 31st of March 2018 instead of December 2017. History
13. Recommendation:

The project should aim to publish high quality articles to share project results and experience with a larger audience in journals and UNDP / GEF website and technical reports.

Management Response: [Added: 2017/04/13]

Recommendation endorsed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Produce articles presenting the project results and circulate to larger audience via, journals, UNDP / GEF websites and technical reports.
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/12 Completed On a quarterly basis, the Project prepares a communication piece presenting the progress made by the project (e.g. articles). The communication pieces developed so far are to be shared on the UNDP website. History
14. Recommendation:

The project should organise an international end-of-project technical seminar or conference at which results and achievements will be presented.

Management Response: [Added: 2017/04/13]

Recommendation endorsed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
• Organize an anti-poaching conference to review effectiveness of anti-poaching strategies. Invite other countries affected by poaching from SADC and East Africa to partake and share experiences.
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU & MET 2017/11 Completed History
• Organize technical seminar to review project interventions at project closure.
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU & MET 2018/03 Completed History
15. Recommendation:

The project should consider developing post-project activities to ensure sustainability of results at the national and regional level.

Management Response: [Added: 2017/04/13]

Recommendation endorsed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop Project Sustainability Plan.
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/12 Completed History
16. Recommendation:

In order to ensure the sustainability of the project, co-finances from all contributors need to be accounted for.

Management Response: [Added: 2017/04/13]

Recommendation endorsed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Capture co-finance inputs (monetary or non-monetary – Time, Effort, Intellectual Property etc)
[Added: 2017/04/13] [Last Updated: 2018/08/09]
PMU 2017/11 Completed History
17. Recommendation:

It is strongly recommended that, the end of the PASS Project should coincide with the beginning of a new follow up project, which will benefit from its activities and also introduce a broader scope addressing other PAS issues, additional target species and additional target countries (neighbors) to nurture regional cooperation and technological transfer.

Management Response: [Added: 2017/04/13]

The project concurs and strongly support this recommendation.

Key Actions:

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