End of Term Evaluation of the Private Sector Development Project

Report Cover Image
Evaluation Plan:
2012-2018, Malawi
Evaluation Type:
Final Project
Planned End Date:
06/2017
Completion Date:
06/2017
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
35,000

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Title End of Term Evaluation of the Private Sector Development Project
Atlas Project Number: 00072218
Evaluation Plan: 2012-2018, Malawi
Evaluation Type: Final Project
Status: Completed
Completion Date: 06/2017
Planned End Date: 06/2017
Management Response: Yes
Focus Area:
  • 1. Poverty and MDG
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 1.1. National and sub-national systems and institutions enabled to achieve structural transformation of productive capacities that are sustainable and employment - and livelihoods- intensive
Evaluation Budget(US $): 35,000
Source of Funding: TRAC
Joint Programme: No
Mandatory Evaluation: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Bruno Mukendi Dr. brunomukendi@wimi.net
GEF Evaluation: No
Key Stakeholders: Ministry of Industry, Trade and Private Sector Development
Countries: MALAWI
Lessons
Findings
Recommendations
1

While UNDP has a strong comparative advantage in upstream work, the institution could consider some targeted interventions to support the implementation of policies and strategies it has helped to develop with a view to facilitating the realization of the desired improvements in institutional strengthening to achieve the needed economic transformation and developmental impacts.

2

UNDP should provide support to enhance the capacity of the Trade Industry and Private Sector Development Sector Wide Approach (TIP-SWAp) Secretariat to support the implementation of policy frameworks. To ensure its visibility, the revamped Secretariat, rather than being hosted by the Department of Planning of the Ministry of Industry Trade and Tourism (MoITT), would be attached to the Permanent Secretary and led by a National Coordinator. This support will focus on five areas in which critical capacity gaps were identified: strategic leadership, coordination, resource mobilization, management and communication, and results-based monitoring and evaluation. To this effect, UNDP could facilitate the recruitment of three national consultants/experts who would be responsible for these tasks. It is expected that these national consultants would be later hired as full time staff members by the Ministry as its budgetary situation improves

3

The MoITT with UNDP’s assistance has developed multi -year implementation plans for the National Industrial Policy and the National Trade Policy. UNDP should work with the Ministry to identify priority actions, especially those in need of financing and on which it could provide its support. Some indicative areas are discussed in the report.

4

UNDP should plan for the sustainability of benefits by defining specific exit strategies during project design and formulation.

5

If the same private sector development project has to be reformulated, or to design a similar project, UNDP should ensure that:

? all key stakeholders are involved at the design stage, including potential donors to discuss possible co-financing options when UNDP has very limited resources to invest in the project;

? there is no dispersion of efforts by concentrating on a few selected areas where it can achieve a maximum developmental impact;

? the formulation of project results and indicators is based on SMART criteria, and does not lend to multiple interpretations. This will facilitate project monitoring and evaluation within the context of the results-based management approach

1. Recommendation:

While UNDP has a strong comparative advantage in upstream work, the institution could consider some targeted interventions to support the implementation of policies and strategies it has helped to develop with a view to facilitating the realization of the desired improvements in institutional strengthening to achieve the needed economic transformation and developmental impacts.

Management Response: [Added: 2017/12/27]

UNDP agrees with this recommendation. UNDP should focus on facilitating implementation of policies. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Identify catalytic interventions from policies and strategies for UNDP’s support
[Added: 2017/12/27] [Last Updated: 2018/04/18]
RSG 2018/10 Completed UNDP supporting implementation of the Buy Malawi Strategy, Marketing and Communications Plan as indicated in the 2018 project annual work plan. History
2. Recommendation:

UNDP should provide support to enhance the capacity of the Trade Industry and Private Sector Development Sector Wide Approach (TIP-SWAp) Secretariat to support the implementation of policy frameworks. To ensure its visibility, the revamped Secretariat, rather than being hosted by the Department of Planning of the Ministry of Industry Trade and Tourism (MoITT), would be attached to the Permanent Secretary and led by a National Coordinator. This support will focus on five areas in which critical capacity gaps were identified: strategic leadership, coordination, resource mobilization, management and communication, and results-based monitoring and evaluation. To this effect, UNDP could facilitate the recruitment of three national consultants/experts who would be responsible for these tasks. It is expected that these national consultants would be later hired as full time staff members by the Ministry as its budgetary situation improves

Management Response: [Added: 2017/12/27]

UNDP is already supporting TIP-SWAp. Placing the TIP SWAp under the Office of the PS might indeed raise the profile of the Secretariat.  However, UNDP might not have much influence on such a decision.

In principle, UNDP supports capacity building activities.  However, such efforts need to be well thought of and planned to produce the desired results.  There will be a need to carry out capacity needs assessment before developing any programme.

With regard to recruiting, experts to carry out capacity building activities, again the approach to capacity building needs proper planning to ensure cost-effectiveness. Different options would have to be considered.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conduct a capacity development needs assessment for the TIP SWAp and Ministry
[Added: 2017/12/27] [Last Updated: 2018/04/18]
RSG 2018/04 No Longer Applicable [Justification: This activity has been absorbed in an African Development Bank initiative.]
History
Development a capacity building programme
[Added: 2017/12/27] [Last Updated: 2018/04/18]
RSG 2018/04 No Longer Applicable [Justification: Activity to be part of an AfDB initiative. However, UNDP is supporting skills development in the area of web site maintenance.]
History
3. Recommendation:

The MoITT with UNDP’s assistance has developed multi -year implementation plans for the National Industrial Policy and the National Trade Policy. UNDP should work with the Ministry to identify priority actions, especially those in need of financing and on which it could provide its support. Some indicative areas are discussed in the report.

Management Response: [Added: 2017/12/27]

Agree in principle, the Ministry needs to prioritize interventions from the two policies and mobilize resources to implement the initiatives. UNDP should instead assist the government to develop programme to implement priority initiatives.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Facilitate identification of priority interventions from the Trade and Industry Policies.
[Added: 2017/12/27] [Last Updated: 2018/11/11]
RSG 2018/12 Completed The exercise will be conducted as part of the planning process for a new project on private sector support in 2019 if decided History
Facilitate formulation of project support document for implementation of the priority initiatives
[Added: 2017/12/27] [Last Updated: 2018/11/11]
RSG 2018/12 No Longer Applicable [Justification: The project will close in 2019. It is not certain whether the project will be continued.]
The project ends in 2019. Any decision on preparation of a new project will be made in 2019. History
4. Recommendation:

UNDP should plan for the sustainability of benefits by defining specific exit strategies during project design and formulation.

Management Response: [Added: 2017/12/29]

Agreed – UNDP project quality standards require that each project should articulate an exit strategy or sustainability plan for the project results. Sustainability will   To be taken into account in developing project support documents.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure that terms of reference for project formulation exercises include strategies of sustaining project results.
[Added: 2017/12/29] [Last Updated: 2018/11/11]
Resilience and Sustainable Growth and Responsive Institutions and Civic Engagement portfoilos 2018/12 No Longer Applicable [Justification: Project formulation will be decided in 2019.]
History
5. Recommendation:

If the same private sector development project has to be reformulated, or to design a similar project, UNDP should ensure that:

? all key stakeholders are involved at the design stage, including potential donors to discuss possible co-financing options when UNDP has very limited resources to invest in the project;

? there is no dispersion of efforts by concentrating on a few selected areas where it can achieve a maximum developmental impact;

? the formulation of project results and indicators is based on SMART criteria, and does not lend to multiple interpretations. This will facilitate project monitoring and evaluation within the context of the results-based management approach

Management Response: [Added: 2017/12/29]

Agreed.  UNDP is developing Standard Operating Procedures (SOPs) for project formulation which will complement the standard project quality requirements. These will ensure involvement of stakeholders, focus on results and development of SMART indicators, among other quality standards.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop project formulation SOPs to ensure that standard quality requirements are met.
[Added: 2017/12/29] [Last Updated: 2018/11/11]
Planning, Monitoring, Evaluation and Programme Coordination Specialist 2018/10 Completed Project formulation SOPs have been developed. In addition, UNDP project quality assurance assessment tool acts as a check list of quality requirements. History

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