Mid Term Review of Dili Ainaro Road Corridor Project

Report Cover Image
Evaluation Plan:
2015-2020, Timor-Leste
Evaluation Type:
Mid Term Project
Planned End Date:
12/2018
Completion Date:
08/2017
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
45,000

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Title Mid Term Review of Dili Ainaro Road Corridor Project
Atlas Project Number: 00081757
Evaluation Plan: 2015-2020, Timor-Leste
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 08/2017
Planned End Date: 12/2018
Management Response: Yes
Focus Area:
  • 1. Environment & Sustainable Development
  • 2. Others
Corporate Outcome and Output (UNDP Strategic Plan 2014-2017)
  • 1. Output 5.1. Mechanisms in place to assess natural and man-made risks at national and sub-national levels
  • 2. Output 5.4. Preparedness systems in place to effectively address the consequences of and response to natural hazards (e.g. geo-physical and climate related) and man-made crisis at all levels of government and community
SDG Goal
  • Goal 13. Take urgent action to combat climate change and its impacts
SDG Target
  • 13.1 Strengthen resilience and adaptive capacity to climate-related hazards and natural disasters in all countries
Evaluation Budget(US $): 45,000
Source of Funding: GEF
Evaluation Expenditure(US $): 27,842
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Jean-Joseph Bellamy International IC JJ@Bellamy.net
Anderias Tani National IC ande.tani@gmail.com
GEF Evaluation: Yes
GEF Project Title: Strengthening Community Resilience to Climate-induced disasters in the Dili to Ainaro Road Development Corridor, Timor-Leste (DARDC)”
Evaluation Type: Mid-term Review
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 5056
PIMS Number: 5108
Key Stakeholders: Ministry of Social Solidarity
Countries: Timor-Leste
Lessons
Findings
Recommendations
1

DRM to incorporate the Sendai Framework for Action and the legislation on decentralization and promote these new instruments to the new government

2

It is recommended to focus much more at the Suco level to demonstrate DRM planning (bottom-up) and local actions

3

It is recommended to plan and budget a six-month extension to finalize core activities and provide more time to assess, learn and promote the replicability of achievements throughout Timor-Leste

4

It is recommended for UNDP-RCU in Bangkok to provide more technical support for implementing CVCAs

5

It is recommended to organize a project retreat with the Project Team and key Stakeholders to review project progress to date and develop a shared vision for the remaining period

6

It is recommended to prepare an exit strategy for the project to ensure an orderly disengagement of project support and maximize the sustainability of project achievements

7

It is recommended to expedite the administration process as much as possible with direct payments during the remaining period of the project

8

It is recommended for the PSC to meet at least twice a year and the TWG to meet quarterly confirming the recent PSC decision

9

It is recommended to plan the necessary survey(s), including a household survey during the last 6 months of the project to provide information necessary to measure the performance of the project

10

It is recommended to increase communication activities to disseminate project achievements, lessons learned and best practices, focusing on project stakeholders but also on public at large to increase awareness on how to reduce the risks of climate-induced disasters and a more effective coordination among stakeholders

1. Recommendation:

DRM to incorporate the Sendai Framework for Action and the legislation on decentralization and promote these new instruments to the new government

Management Response: [Added: 2018/04/24]

Related discussions have commenced with the director of NDMD (project focal point) and with the new Minister of Social Solidarity. To ensure support for this activity, a budget allocation has been made for 2018. This has been approved by the project board meeting on 12th December, 2017. 

Key Actions:

2. Recommendation:

It is recommended to focus much more at the Suco level to demonstrate DRM planning (bottom-up) and local actions

Management Response: [Added: 2018/04/24]

Based on the Community Action Plan (CAP) developed through CVCA process, Annual Work Plan 2018 has allocated budget to work with community groups at Suco level to implement the CAP. 

Key Actions:

3. Recommendation:

It is recommended to plan and budget a six-month extension to finalize core activities and provide more time to assess, learn and promote the replicability of achievements throughout Timor-Leste

Management Response: [Added: 2018/04/24]

The closing balance for 2017 is US$ 1,811,706.29 (inclusive of NEX advance). The expected total delivery in 2018 is US$ 1,320,705.55 which includes approved budget for AWP 2018 (US$1,105,000) and NEX advance (US$ 215,705.55). There will be about  0.5 million for 2019  (until October 31st 2019) provided the delivery is 100% in 2018 including NEX advance. The project activities will be actively implemented only until June 2019 with reduced number of project staff and the remaining 4 months will be mainly for assessing, learning, terminal evaluation scale up plan, closing of the activities and hand over of the project assets. The project extension has been approved by the project board meeting on 12th December 2017. 

Key Actions:

4. Recommendation:

It is recommended for UNDP-RCU in Bangkok to provide more technical support for implementing CVCAs

Management Response: [Added: 2018/04/24]

The DARDC project has already completed the CVCA in its targeted Sucos and waiting for the draft report. The report will be reviewed by the regional office. 

Key Actions:

5. Recommendation:

It is recommended to organize a project retreat with the Project Team and key Stakeholders to review project progress to date and develop a shared vision for the remaining period

Management Response: [Added: 2018/04/24]

The project has already conducted retreat for the project partners on December 1-2 to achieve the recommendation objectives from the retreat event. The project presented the MTR report during the retreat, discussed various issues of implementation and provided recommendations. 

Key Actions:

6. Recommendation:

It is recommended to prepare an exit strategy for the project to ensure an orderly disengagement of project support and maximize the sustainability of project achievements

Management Response: [Added: 2018/04/24]

The project will work with its implementing partners to prepare scale up and exit plans. As redocumented by the MTR, the project will start working on this during the last 12 months of the project. 

Key Actions:

7. Recommendation:

It is recommended to expedite the administration process as much as possible with direct payments during the remaining period of the project

Management Response: [Added: 2018/04/24]

The recommendation is well noted. The project has been implementing activities with MSS through direct payment system. The project has proposed same modality to work with Ministry of Agriculture and Fisheries (MAF). The last quarter of 2017, the project will implement MAF activities through direct payment modality. 

Key Actions:

8. Recommendation:

It is recommended for the PSC to meet at least twice a year and the TWG to meet quarterly confirming the recent PSC decision

Management Response: [Added: 2018/04/24]

The project has already decided to hold PSC meeting twice a year and TWG meeting three times a year. The 2nd PSC meeting of the year was on December12th and the third TWG meeting of the year was hold on 2nd December. 

Key Actions:

9. Recommendation:

It is recommended to plan the necessary survey(s), including a household survey during the last 6 months of the project to provide information necessary to measure the performance of the project

Management Response: [Added: 2018/04/24]

Noted.  This will to be a part of terminal evaluation of the project. 

Key Actions:

10. Recommendation:

It is recommended to increase communication activities to disseminate project achievements, lessons learned and best practices, focusing on project stakeholders but also on public at large to increase awareness on how to reduce the risks of climate-induced disasters and a more effective coordination among stakeholders

Management Response: [Added: 2018/04/24]

Communications activities have been given greater priority with the arrival of the new CTA. In the last six months, the project has produced three bulletins, special bulletin on Fukuoka system, special bulletin on risk reductions for local communities, communication of risks maps at local level, hazard warning boards in the project areas etc. The project has also published DRM training manual, launched online disaster database. 

Key Actions:

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