Final evaluation for the Strengthening Development Planning in Greater Cairo project

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Evaluation Plan:
2018-2022, Egypt
Evaluation Type:
Final Project
Planned End Date:
06/2020
Completion Date:
07/2020
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Final evaluation for the Strengthening Development Planning in Greater Cairo project
Atlas Project Number: 00093544
Evaluation Plan: 2018-2022, Egypt
Evaluation Type: Final Project
Status: Completed
Completion Date: 07/2020
Planned End Date: 06/2020
Management Response: Yes
UNDP Signature Solution:
  • 1. Governance
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 1.2.1 Capacities at national and sub-national levels strengthened to promote inclusive local economic development and deliver basic services including HIV and related services
SDG Goal
  • Goal 1. End poverty in all its forms everywhere
SDG Target
  • 1.2 By 2030, reduce at least by half the proportion of men, women and children of all ages living in poverty in all its dimensions according to national definitions
  • 11.1 By 2030, ensure access for all to adequate, safe and affordable housing and basic services and upgrade slums
Evaluation Budget(US $): 20,000
Source of Funding: GOPP
Evaluation Expenditure(US $): 15,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Hany M. Ayad Evaluator hany.m.ayad@gmail.com EGYPT
GEF Evaluation: No
Key Stakeholders: GOPP
Countries: EGYPT
Lessons
Findings
Recommendations
1
Need to specify specific project’s outcomes at both long and medium terms, along with a clear accountability line.
2

Review and update of the logical framework / results and resources framework:Structure & content of listed 

3

Risk log could be elaborated by analyzing the risk impact/probabilities.

4

Reporting from UN-Habitat/NUCA activities need to be merged and coordinated in the main progress report prepared by the PMU, and laid out in the UNDP report formatting. Project RRF & LF need to be updated to count for changes in the activities undertaken by UN-Habitat.

5

In progress reports, highlight how the implementation of those priority projects are assisting in the achievement of the Project’s strategic objectives.

6

Activities to be related to specific output indicators, targets and baselines, and in future progress reports the progress towards achieving those targets to be quantified and measured. 
Reorganize the executed and ongoing priority projects of output 2 under their corresponding activity; and create new activities as needed to better /intervention type

7
Prepare a documentation/guideline/manual on the planning and implementation mechanisms of priority projects in GCR.
Disseminate the prepared document and replicate the experience in other contexts. 
8

Unnecessary activities need to be removed from documentation (RRF & LF) if not applicable. 

9

Project’s communication strategy needs to be pushed forward towards implementation. Furthermore, communication strategy could propose sensible solutions to the delay in security clearances, required to launch main activities and stakeholders participation.

10
More capacity building programs to be prepared and conducted in order to convey lessons learned from the huge amount of prepared and implemented projects to broader audience.
11

Activity to be removed from the matrix in AWP and PR. The relevant targets need also to be reviewed and assessed.

12

PMU to carry out several expert group meetings and formulates a strategy for incorporating the outcomes from the supporting activities into strategic urban plans, detailed plans and urban design schemes.

13

Conduct a pilot project on implementing the document’s guidelines and directives in a real case study.

1. Recommendation:
Need to specify specific project’s outcomes at both long and medium terms, along with a clear accountability line.
Management Response: [Added: 2020/11/15] [Last Updated: 2020/12/02]

Agree. However, it will be very diffcult to reword the said outcomes. The aforementioned will be addressed in the future.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project’s strategic outcome is to contribute effectively in achieving development vision for Greater Cairo represented in realizing social justice, economic competitiveness & being environment-friendly through priority development projects & participatory planning.
[Added: 2020/12/02]
GOPP/ UNDP/ UNHABITAT 2022/09 Initiated
2. Recommendation:

Review and update of the logical framework / results and resources framework:Structure & content of listed 

Management Response: [Added: 2020/12/02]

Agree, the project will  review and update the logical framework accordingly.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Activities and expected targets are updated & reviewed in workplans periodically.
[Added: 2020/12/02]
GOPP/ UNDP/ UNHABITAT 2022/09 Initiated
3. Recommendation:

Risk log could be elaborated by analyzing the risk impact/probabilities.

Management Response: [Added: 2020/12/02]

Agree, the risk log will be further elaborated

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Risk logs were prepared in progress reports 2019 & 2020 and will be elaborated to include impacts / probabilities in next ones.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP 2021/09 Completed risk logs are prepared in 2019 and 2020 reports History
4. Recommendation:

Reporting from UN-Habitat/NUCA activities need to be merged and coordinated in the main progress report prepared by the PMU, and laid out in the UNDP report formatting. Project RRF & LF need to be updated to count for changes in the activities undertaken by UN-Habitat.

Management Response: [Added: 2020/12/02]

Agree, joint project activites will be consolidated by 2021

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Activities and expected targets are updated & reviewed in workplans periodically.
[Added: 2020/12/02]
GOPP/ UNHABITAT 2022/09 Initiated
Coordination with the partners is underway, furthermore a comprehensive achievements presentation from all partners are prepared in board meetings.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP/ UNHABITAT 2021/09 Completed achievements are presented in board meetings History
5. Recommendation:

In progress reports, highlight how the implementation of those priority projects are assisting in the achievement of the Project’s strategic objectives.

Management Response: [Added: 2020/12/02]

Agree, future progress reports will highlight the aforementioned.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Progress reports are prepared and presented for projects and their relationship to achieving the project's objectives and will includes impact parts.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP 2021/09 Completed progress reports are submitted twice a year History
6. Recommendation:

Activities to be related to specific output indicators, targets and baselines, and in future progress reports the progress towards achieving those targets to be quantified and measured. 
Reorganize the executed and ongoing priority projects of output 2 under their corresponding activity; and create new activities as needed to better /intervention type

Management Response: [Added: 2020/12/02]

 Agree, this will be addressed in future progress reports.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Output 2 designed to cover any strategic & detailed development plans for priority projects. Activities in main workplan are sample and related projects are listed under it.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP 2021/09 Initiated output designed as agreed History
Projects were classified by its nature and scale in last board meeting presentation.
[Added: 2020/12/02]
GOPP 2020/12 Completed
7. Recommendation:
Prepare a documentation/guideline/manual on the planning and implementation mechanisms of priority projects in GCR.
Disseminate the prepared document and replicate the experience in other contexts. 
Management Response: [Added: 2020/12/02]

Agree, the documentation will commence in 2021.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
starting in preparing mentioned comprehensive guideline. In the same context, Manual Guideline for urban structuring for metropolitan areas was prepared, Land re-arrangement mechanisms was prepared & Manual of Detailed Urban Plan for Egyptian Cities was printed and disseminated
[Added: 2020/12/02]
GOPP/ UNDP/ UNHABITAT 2022/09 Initiated
8. Recommendation:

Unnecessary activities need to be removed from documentation (RRF & LF) if not applicable. 

Management Response: [Added: 2020/12/02]

Agree, unnecessary activities will be removed accordingly.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Non-priority activities removed from relevant work plans. May be needed in the future.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP 2021/09 Completed The workplan does not include any unnecessary activities History
9. Recommendation:

Project’s communication strategy needs to be pushed forward towards implementation. Furthermore, communication strategy could propose sensible solutions to the delay in security clearances, required to launch main activities and stakeholders participation.

Management Response: [Added: 2020/12/02]

Agree, the COMMS strategy will be push forward towards implementation within the limits of the COVID-19 related restricitions.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Coordination with partners and consultants to start fourth milestone (implementation).
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP/ UNDP/ UNHABITAT 2021/09 Completed coordination with partners is ongoing History
10. Recommendation:
More capacity building programs to be prepared and conducted in order to convey lessons learned from the huge amount of prepared and implemented projects to broader audience.
Management Response: [Added: 2020/12/02]

Agree, training sessions are underway.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Three training courses conducted in 2019. Capacity building is planned in urban communication & branding and other topics with partners.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP/ UNDP/ UNHABITAT 2021/09 Completed Trainings took place History
11. Recommendation:

Activity to be removed from the matrix in AWP and PR. The relevant targets need also to be reviewed and assessed.

Management Response: [Added: 2020/12/02]

Agree, the said activites have been removed.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
International travels and visits are removed from AWP & PR.
[Added: 2020/12/02]
GOPP 2020/12 Completed
12. Recommendation:

PMU to carry out several expert group meetings and formulates a strategy for incorporating the outcomes from the supporting activities into strategic urban plans, detailed plans and urban design schemes.

Management Response: [Added: 2020/12/02]

Agreem the project will carry out the abovementioned in 2021.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
starting in study & prepare this worth meetings & formulation.
[Added: 2020/12/02]
GOPP/ UNDP/ UNHABITAT 2022/09 Initiated
13. Recommendation:

Conduct a pilot project on implementing the document’s guidelines and directives in a real case study.

Management Response: [Added: 2020/12/02]

Agree, the project will conduct the pilot in 2021.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Gender Strategy were developed and submitted in both English & Arabic. Applying was done indirectly in detailed plans for some areas and BRT. Case study needs more procedures and security clearances.
[Added: 2020/12/02] [Last Updated: 2021/08/08]
GOPP/ UNDP/ UNHABITAT 2021/09 Completed Gender Strategy developed History

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