Kyrgyz Election Support Project II (KESP)

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Evaluation Plan:
2018-2022, Kyrgyzstan
Evaluation Type:
Final Project
Planned End Date:
12/2018
Completion Date:
12/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
5,000

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Title Kyrgyz Election Support Project II (KESP)
Atlas Project Number: 00093072
Evaluation Plan: 2018-2022, Kyrgyzstan
Evaluation Type: Final Project
Status: Completed
Completion Date: 12/2018
Planned End Date: 12/2018
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.2.2 Constitution-making, electoral and parliamentary processes and institutions strengthened to promote inclusion, transparency and accountability
Evaluation Budget(US $): 5,000
Source of Funding: Swiss; Denmark; UNDP
Evaluation Expenditure(US $): 5,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: No
Key Stakeholders: State Registry Service under the Government of the Kyrgyz Republic
Countries: KYRGYZSTAN
Lessons
Findings
1.

4. Project implementation

The project’s activities were grouped around aforementioned three components and they included the following:

1. Advancement of ICT introduction into electoral management process a. Provide to the SRS (on its collaboration with CEC) experienced ITexpert’s/company support on TOR development and further Unified Voter Registration Information Management System (UVRIMS) software upgrade with new functional modules and in order to provide smooth electronic citizen’s personal data, including biometric and related Address Register’s data exchange/integration to ensure that the updates from the Address Register, the Unified Population Register and the capture by SRS of citizen biometric data deliver the basis for an improved voter list for 2015 parliamentary elections; b. Provide to the CEC experienced IT-expert’s/company support on TOR and further software upgrade of the CEC official web site (www.shailoo.gov.kg) for more interactive on-line information and data provision; c. IT-equipment procurement (servers, UPSs, network equipment, etc.) for secure citizens personal data, UVRIMS, RMIS, web site data base storage and maintenance; d. 5000 MRZ combo readers procurement for 2016 local elections and Constitutional Referenda.

2. Institutional communication, Civic and voter education campaigns a. Institutional trainings b. Civic and voter education campaigns i. Production and distribution of communication elements ii. Production of various radio programs for broadcast iii. Production of televised programs iv. Production of posters and stickers v. Production of leaflets and pamphlets

3. Electoral dispute resolution and electoral security training a. Management of electoral disputes b. Training of judges c. Training for political agents and electoral observes d. Training for law enforcement officials 

In the following sections brief presentation of activities as well as results achieved is given for each three components. 


Tag: Effectiveness Civic Engagement e-Governance Election Justice system Communication Knowledge management Conflict resolution Technology Capacity Building Technical Support Data and Statistics

2.

4. Project Implementation

Component 1. Advancement of ICT introduction into electoral management process

Activities (continuation)

The Government of Japan funded this project through a grant aid program of the Japan International Cooperation Agency (JICA). In total, CEC and SRS received equipment such as laptops fingerprint scanners, server and network equipment, thermal printers, UPS and wall mounted monitors. In addition, UNDP, with receiving financial cooperation from the Embassies of Switzerland and Japan provided technical training of trainers for CEC and SRS staff so that they could use the new ICT equipment and Automatic Ballot Boxes (ABB, introduced by KOICA). By the end of the project, 9,417 trainers and specialists were trained, and many information and training materials were published for the training and at polling stations.


Tag: Effectiveness Election Donor relations Technology Institutional Strengthening Data and Statistics National Institutions

3.

4. Project Implementation

Component 1. Advancement of ICT introduction into electoral management process

Achievement of results 

As a result, of introduction of biometric registration and using automatic ballot boxes 1,630,122 voters in the 2015 Parliamentary Elections, 1,190,752 voters in the 2016 Constitutional Referendum, and 1,697,868 voters in the 2017 Presidential Election benefited from the automated system. Not only the parliamentary elections, but also the 2016 constitutional referendum, local council elections in 2016 (twice) and 2017 (three times), and 2017 presidential elections, the automation system worked effectively and efficiently. The project contributed to eliminating multiple voting phenomena which were critical issues that led to citizens’ mistrust towards results of elections. The 2015 parliamentary elections were conducted in a drastically different way than all previous elections and that was due to the biometric identification of voters and introduction of electronic in the electoral processes. The process of introducing these changes was going with some tension. There were apprehensions of violations of rights to access to the voting due to the possibly incompletion of biometric registration. There were also apprehensions of safety and stable work of electronic equipment.

However, all in all, data collection by the SRS’s Registry System allowed creation of reliable population data and voters’ lists within the framework of the Unified State Population Registry. The overall planning process was done in such a way as to enable effective connection between collected data, equipment use and integration of these into electoral processes.


Tag: Effectiveness Impact Sustainability e-Governance Election Donor relations Technology Data and Statistics

4.

4. Project Implementation

Component 2. Institutional communication, civic and voter education campaigns

Activities

The 2nd component’s activities were divided into institutional trainings and into voter education campaigns. While the first section of the component focused on what the electoral management can provide (and strengthening related institutions and processes), the second section was more concerned with the attitudes of and trust from voters. In the wake of significant changes coming into the electoral processes it was vital that citizens would understand how the voting process would take place. Introducing the equipment and technical change of the process required particular emphasis on voter education. The first section was focused on developing and training of CEC’s Media Unit to engage in external communications, training of local journalists on coverage of election related issues, development of Information and Resource Center. A Call Center “119” was also established with the aim of providing hot line for citizens on questions related to elections, documentation and other issues under purview of CEC and SRS. It was planned to open the center in 2015, but due to technical difficulties and simultaneous massive works by SRS and CEC on introducing electronic voting, prevented from doing so and it was opened in 2016 (a non-cost extension for unspent resources on this was provided by a donor) with participation of UNDP and the Swiss Embassy. By the written request from CEC it was decided to move the call center under purview of SRS. The second section aimed at informing the public about the electoral processes through workshops, round-table meetings, various information materials, TV/radio programs. Several CSOs such as “Taza Shailoo”, “Arysh”, and “Coalition for Democracy and Civil Society (CDCS)” were selected to work to implement public information and voter education campaign projects.


Tag: Effectiveness Civic Engagement Election Communication Donor relations Knowledge management Capacity Building Technical Support

5.

4. Project Implementation

Component 3

Activities

Within the 3rd component the project had been working on - Designing and disseminating manuals on electoral disputes with the help of experts - Providing training workshops for political parties and CSOs about electoral legislation - Conducting public awareness campaign through media, social media and through organizing meeting events on electoral dispute resolution and new voting procedures - Organizing training for law enforcement officials and for judiciary throughout the country - Engaging international consultants to work with CEC and other stakeholders to work on legislation, new procedures, election dispute resolution and other issues

All these activities were aimed to achieve the 3rd component’s output – ensuring peaceful elections. Preparing materials, working with population and with media, CSOs and also working with the law enforcement agencies required variety of elaborated approaches since for each segment there was a need for a special approach while retaining the overall campaign approach. 


Tag: Effectiveness Impact Civic Engagement Election Justice system Communication Knowledge management Conflict resolution Technology Advocacy Awareness raising Capacity Building Institutional Strengthening Data and Statistics

6.

Other aspects

In this section some other aspects would presented as a result of project evaluation

Gender aspects

Women were the most active in biometric registration process – in 2014 they were constituting 54,38% of those registered and in 2015 – 50,67%2 . It, among other possible explanations, may imply that women were reached out effectively by various voter awareness and civic education campaigns. One interviewee noted that as a result of population registry there were a lot of incidents of unofficial marriages were discovered. During the registry of population the marriage registry is also part of the process. KESP II by helping to work on the transparency and efficiency of voter lists inadvertently also helped to facilitate progress towards one of the big gender issue in the country. While the project helped to resolve various election related disputes by building capacity of relevant actors to adjudicate them, some issues came up after elections and that mostly relates to the forceful change of lists of candidates by winning parties after the 2015 elections and those who were suffering were largely women. While individual candidates were withstanding their cases individually this was resolved largely later by changes in the relevant electoral law (by stipulating that candidates should be replaced by another candidate of the same gender). While it has not direct connection with the project, future projects can take possibilities of such gender relates consequences of elections into account. 


Tag: Effectiveness Gender Equality Gender Mainstreaming Women's Empowerment Civic Engagement Election Public administration reform Rule of law

7.

5. Project management, communication and visibility

The project management followed the standard practice of daily implementation done by the UNDP Program Management Unit (PMU), where the Project Coordinator managed KESP-II under the supervision of the UNDP Democratic Governance Program, Chief of Dimension, and PMU National Manager. The UNDP Country Office (CO) assured the entire project implementation. Notably, the CO’s assistance was distinguished during the large-scale procurements for the 2015 Parliamentary Elections. The UNDP senior management, including the RR, Deputy RR, and heads of Operations and Procurement, provided essential help during the critical implementation phases assuring the targeted outputs and deadlines. The general direction was provided by the project Steering Committee (SC), consisting of representatives from the CEC, SRS, donors, Presidential Administration, and others. 


Tag: Efficiency Election Communication Knowledge management Policies & Procedures Procurement Project and Programme management Results-Based Management Technical Support

8.

6. Project M&E

The KESP II project within its M&E plan envisioned systematic and deliberate assessment of the project progress planned that monitoring will be conducted through regular meetings of the Program Board and Tripartite Review Meetings in accordance with established UNDP procedures. Within the annual cycle the project on a quarterly basis produced a quality assessment which recorded progress towards the completion of key results. Besides that the plan included production of an annual review report to be prepared by the Project Coordinator and shared with the Steering Committee. The Annual Review Report shall consist of the Atlas standard format for the QPR covering the whole year with updated information for each above element of the QPR as well as a summary of results achieved against pre-defined annual targets at the output level. An annual Project Review was planned to be conducted during the fourth quarter of the year or soon after, to assess the performance of the project and appraise the Annual Work Plan (AWP) for the following year. In overall all regular M&E were undertaken as planned and they enabled to monitor the progress towards achieving intended results and were taken into consideration while modifying plans of activities.


Tag: Efficiency Election Knowledge management Monitoring and Evaluation Oversight Project and Programme management Results-Based Management Technical Support

9.

7. Project sustainability

In overall KESP II contributed to one of the major changes in the electoral processes in Kyrgyzstan and many of them were embedded in the laws and other normative acts, which facilitated sustainability of project’s outcomes. The process of this electoral reform has been engaging quite intensely many important stakeholders from different sectors working at various levels and as such it contributed to institutional sustainability, when different actors had vested interests in achieving successful results. Among objectives which the project has been aiming to achieve some are more prone to be sustainable than others. In the component 1 the main targets were not only achieved but also had lasting impact.

The UVRIMS has not only enjoyed greater confidence of voters, but also became an integral part of the electoral processes. Given if there would not technical hurdles than this result is sustained and that was evident when the project was moving from parliamentary to presidential elections and to the referendum. The plans for the upcoming elections of 2020 also envision to be based on the biometric registration. Perhaps by that time the process of voter registration would be passed from SRS completely to CEC (as was noted in one interview) and that would signify also sustainability of another result – strengthening capacity of CEC.


Tag: Sustainability Election Parliament Rule of law Ownership Institutional Strengthening Technical Support National Institutions

Recommendations
1

Stay engaged with ongoing developments on electoral legislation and other election related processes.

2

In further election related projects focus on issues beyond technical issues of electoral administration and engage.

 

3

Continue further engagement in electoral issues through the electoral cycle approach, and broaden it by engagement in wider electoral reforms issues

4

Use in future a sequence of elections (2020-2023) to help building proper institutions through expanding results from first elections (2020) into the next elections (2023)

5

For future project with extensive public outreach activities a visibility and communications staff is needed

6

Undertake careful stakeholder mapping in future election related projects (since conditions in this regard could be quite different)

7

Build on the capacities built during the project’s direct voter and civic education campaigns for any future project activities requiring active discussion/promotion of possible electoral reforms

8

Ensure continuity and sustainability of results obtained in KESP II when the transfer of voter registry from State Registry service (SRS) to Central Election Committee (CEC) would take place

1. Recommendation:

Stay engaged with ongoing developments on electoral legislation and other election related processes.

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The recommendation is accepted and will be taken into the account.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Despite the Elections related project is completed, the electoral legislation and election related processes are in the loop of UNDP Programme.
[Added: 2018/12/16]
UNDP Programme unit 2018/12 Completed ongoing process
2. Recommendation:

In further election related projects focus on issues beyond technical issues of electoral administration and engage.

 

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The Recommendation is accepted and will be taken into the account during the development of future project documents.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Recommendation is accepted and will be taken into account during the development of future project documents an implementation.
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed the recommendation relates to future project
3. Recommendation:

Continue further engagement in electoral issues through the electoral cycle approach, and broaden it by engagement in wider electoral reforms issues

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The recommendation is accepted and will be taken into the account.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation is accepted and will be taken into the account in the future when implementing the elections related project.
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed The recommendation relates to future project.
4. Recommendation:

Use in future a sequence of elections (2020-2023) to help building proper institutions through expanding results from first elections (2020) into the next elections (2023)

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The recommendation is noted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation relates to future project intervention.
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed
5. Recommendation:

For future project with extensive public outreach activities a visibility and communications staff is needed

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The recommendation is accepted and will be taken into the account when developing future project concept or document.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation relates to future project interventions
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed
6. Recommendation:

Undertake careful stakeholder mapping in future election related projects (since conditions in this regard could be quite different)

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The recommendation is noted and will be taken into the account.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation relates to future project interventions
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed
7. Recommendation:

Build on the capacities built during the project’s direct voter and civic education campaigns for any future project activities requiring active discussion/promotion of possible electoral reforms

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

The recommendation is accepted and noted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation is taken into the account for future project interventions
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed
8. Recommendation:

Ensure continuity and sustainability of results obtained in KESP II when the transfer of voter registry from State Registry service (SRS) to Central Election Committee (CEC) would take place

Management Response: [Added: 2018/12/16] [Last Updated: 2021/02/07]

This recommendation is beyond UNDP control. UNDP will continue to work with both SRS and CEC, and will recommend accordingly.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
For any future project, UNDP will continue to work with both SRS and CEC, and recommend accordingly
[Added: 2018/12/16]
UNDP Programme 2018/12 Completed

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