Project Terminal Evaluation – “Cross-Cutting Capacity Development Project

Report Cover Image
Evaluation Plan:
2018-2022, Papua New Guinea
Evaluation Type:
Mid Term Project
Planned End Date:
07/2019
Completion Date:
09/2019
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
10,000

Share

Document Type Language Size Status Downloads
Download document TOR_CCCD_PNG_UNDP-GEF-TE.docx tor English 71.77 KB Posted 451
Download document TE-CCCD-PNG-Report-FINAL3.docx report English 1338.00 KB Posted 445
Download document Blank document.docx related-document English 11.56 KB Posted 456
Title Project Terminal Evaluation – “Cross-Cutting Capacity Development Project
Atlas Project Number: 00080825
Evaluation Plan: 2018-2022, Papua New Guinea
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 09/2019
Planned End Date: 07/2019
Management Response: Yes
UNDP Signature Solution:
  • 1. Resilience
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.2.1 Use of digital technologies and big data enabled for improved public services and other government functions
  • 2. Organisational Output 1.1 Evidence based performance analysis and decision making at all levels
SDG Goal
  • Goal 17. Strengthen the means of implementation and revitalize the Global Partnership for Sustainable Development
SDG Target
  • 17.18 By 2020, enhance capacity-building support to developing countries, including for least developed countries and small island developing States, to increase significantly the availability of high-quality, timely and reliable data disaggregated by income, gender, age, race, ethnicity, migratory status, disability, geographic location and other characteristics relevant in national contexts
Evaluation Budget(US $): 10,000
Source of Funding: Global Environment Facility
Evaluation Expenditure(US $): 22,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
Jean-Joseph Bellamy Evaluator jj@bellamy.net
GEF Evaluation: Yes
GEF Project Title: Cross Cutting Capacity Development
Evaluation Type: Terminal Evaluation
Focal Area: Multifocal Areas
Project Type: MSP
GEF Phase: GEF-5
GEF Project ID: 5178
PIMS Number: 4930
Key Stakeholders: UNDP, Conservation and Environment Protection Authority
Countries: PAPUA NEW GUINEA
Comments:

Terminal Evaluation of the Project.

Lessons
Findings
1.

4.1. Meetings:

The meeting with ODR team, official of GMALI, DUDBC, Ward Chief, house owners were held to know about the usefulness of project, impact on the quality of construction work considering earthquake resistant technology. 

4.1.1. Meeting with ODR team:

The meetings with district coordinator Er. Ram Sapkota and his subordinators were held in the ODR district office at Gorkha. During the meetings, District Coordinator highlighted the background of Owner- Driven Reconstruction approach (ODR), main activities, objective of the project and progress of project as below: The main activities of the project are to provide the socio-technical facilitation to the house-owner who are having problem in receiving the tranches, reconstructing the houses, assuring the necessary materials and resources need for the reconstruction. So, the present status of the housing reconstruction is essential to provide the necessary support for those needy households. The total beneficiaries of the project working area are 26912. On the basis of RIMSdata till May, 22224 numbers of houses were completed. Similarly, 3068 houses were under construction and 1620 houses were remained to be started which includes both agreement and non-agreement houses After brief description of the project, discussion and activities done during the meeting, Dr. Purushotam Dangol raised the following issues and District Coordinator Er. Ram Sapkota and his team cleared the raised issue


Tag: Disaster Risk Reduction Natural Disaster Resilience building Effectiveness Efficiency Policies & Procedures Project and Programme management Capacity Building

2.

4.1.1. Meeting with ODR team (Continuation)

5. House owner’ acknowledgement a) Very popular program among house owners. Very warm response of house owners, local level governance, concerned government authorities and general public. b) Excellent success rate. Considerable improve in earthquake resistance construction. 

6. Communities’ interest to get advices from ODRC Community is more interested to get advices from ODR team on earthquake resistant building construction technology

7. Which part of the activities was irrelevant to project’s objective? All are relevant to the objective of project

8. Any suggestions to improve the project’s activities Require training on retrofitting construction technology to the Engineers Sub Engineers of the project in order to enhance the capacity on the retrofitting technology of the different type of building


Tag: Disaster Risk Reduction Resilience building Effectiveness Efficiency Technology Capacity Building

Recommendations
1

It is recommended to develop a roadmap for the way forward after the end of the project.

2

It is recommended to develop a project concept, which could become part of the GEF-7 resource mobilization in PNG.

3

It is recommended to include gender mainstreaming into all development projects in PNG implemented by UNDP.

4

It is recommended that all funded activities to prepare multilateral convention reports use the open environmental data portal.

5

5. CONCLUSION/RECOMMENDATION

The followings are the recommendation after monitoring the project site and discussion with the different stakeholders of the project.

1. Supervision of building construction site considering no of mason employing in site so that no escaping of critical work.

2. Soil condition study in the mass movement site by Geo tech Engineer.

3. Focus on the rain water management system as building in slop and terrain area mostly.

4. Capacity enhancement in retrofitting is required.

5. Need to certification for NRA payment from NRA engineer, need close relation with NRA Engineer while deciding in field major activities.

6. Capacities enhancement of engineer on other disasters such as wind, flood, landslide, fire.

7. As ODR engineer, ASN involving to provide material to house owners in credit, before installment. Proper documentation on credit agreement between owner and material provider without involving ODR engineer and ASN is required.

8. Extension of project require as per discussion with Gaupalika ward chief DLPIU engineer, GMALI engineer.

9. Communities' views need to be surveyed on the radio program

10. ODR involved reconstruction project in ward completed as most 80% seeing the reconstruction of building in other wards in only about 40% ward chief requested to extend it into other ward also.

11. Reconstruction app includes Google Earth so that easy to observe the status of reconstruction. 

6

5. CONCLUSION/RECOMMENDATION (CONTINUATION)

12. Changing situation in traditional construction materials and new construction materials. Traditional roofing material thatch roof detent rain water and reduce flow speed while CGI sheet speedup flow of rainwater. Soil scouring in newly exposed surface increased due to CGI sheet roofing. Land slide vulnerability increased due to the reasons. This can be balance by using bio-engineering methods. Need to aware technical staffs on bioengineering and environmental control.

13. Intensive training enhanced seismic resistance of public residence. inclusion of seismic components in the area found very well. But workmanship of masons found not so improved. Certain deficiencies are observed in construction – in line and level of masonry, filling of vertical joints, avoid continuous vertical joints as such. ANS should give attention in workmanship improvement of grass level masons as well. Improvement in hand holding training required to improve.

14. Seemed three category of ANS. Those previously engaging as masons in previous has excellent performance. But, those who has started the responsibility without previous experience as masons and started the responsibility having training has lower performance rate. Require to enhance 3rd category ANS for handholding training.

15. Experience and knowledge shearing plays vital role in uniqueness in results. Found excellent solutions in raised problems in some sites, while found ingomerred same problems in other sites. Site specific problems have been announced in case studies. But this type of information shearing is not enough in such spread project. Recommended to conduct experience and knowledge sharing program among staffs at least in week interval.

16. Certain gap observed between building permit system and field engineer. Information in certain structure design concepts found not communicated to field engineers. Due to it, site engineers got problems to aware house 13 owners on design requirements. Knowledge sharing should be improved among design group and field technical groups.

17. Non compliance building constructed with load bearing wall and surrounding by column and beam in Gandaki Gaupalika could be retrofitted as confined masonry wall system by inserting the reinforced concrete columns with shear keys connecting brick wall 

Based on the observation of the project activities and meetings and discussion with different stakeholders of project, it is recommended to continue the project with the above recommendations.

Management Response Documents
1. Recommendation:

It is recommended to develop a roadmap for the way forward after the end of the project.

Management Response: [Added: 2019/10/01] [Last Updated: 2021/02/07]

Management will work with implementing partner to develop a roadmap for the way forward after end of the project

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Draft roadmap for way forward in collaboration with Conservation and Environment Protection Authority.
[Added: 2019/10/01] [Last Updated: 2020/07/08]
Edward Vrkic 2020/06 Completed Implementing Partner used learnings from the CCCD project to develop a concept note that has now been translated into a term of reference for further work which would be supported by USAID. The Project Board has taken note of this in its last meeting in May 2020. History
2. Endorsement of roadmap by Project Board
[Added: 2019/10/01] [Last Updated: 2021/05/09]
Edward Vrkic 2021/04 Completed Other actions have superseded this key action. Such as, the implementing partner taking the initiative to engage with other donor agencies. This action is no longer required and is considered complete as CEPA has now got its own plans for developing its IT systems with other donor agencies. History
2. Endorsement of roadmap by Project Board
[Added: 2019/10/01] [Last Updated: 2021/04/08]
Edward Vrkic 2021/03 Completed Other actions have superseded this key action. Such as, the implementing partner taking the initiative to engage with other donor agencies. This action is considered complete as CEPA has now got its own plans for developing its IT systems with other donor agencies. History
2. Recommendation:

It is recommended to develop a project concept, which could become part of the GEF-7 resource mobilization in PNG.

Management Response: [Added: 2019/10/01] [Last Updated: 2021/02/07]

Management takes note of the recommendation to develop a project concept to mobilize resources from GEF-7 cycle to further help Conservation and Environment Protection Authority in developing its capacity to monitor the environment and store, manage and report this environmental information. In particular to focus on improving the monitoring of environmental indicators that are part of international reporting obligations under MEAs ratified by PNG.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. Develop initial concept paper in conjunction with the road map (see Key issue#1).
[Added: 2019/10/01] [Last Updated: 2020/04/13]
Edward Vrkic 2021/09 Initiated UNDP PNG Country Office is currently developing a full-size project document on the “Establishing systems for sustainable integrated land-use planning across New-Britain Island in Papua New Guinea” to help strengthen land use planning and sustainable agricultural development across New Britain Island. This project will also strengthen the capacity of CEPA to monitor environmental indicators and information management system in line with the MEAs ratified by PNG. The project’s timeframe is 2021 – 2026. History
2. Get endorsement from Project Board the initial concept note.
[Added: 2019/10/01] [Last Updated: 2020/07/08]
Edward Vrkic 2020/06 Completed Implementing Partner used learnings from the CCCD project to develop a concept note that has now been translated into a term of reference for further work which would be supported by USAID. The Project Board has taken note of this in its last meeting in May 2020. History
3. Compile a concept note to mobilize resources allocated to PNG for the GEF7 funding cycle.
[Added: 2019/10/01] [Last Updated: 2020/07/08]
Edward Vrkic 2020/06 Completed The GEF7 PPG phase has identified “Output 1.2. Sustainable landuse planning information and coordination systems and tools established at national level and within target provinces”. This will help further development and use of the Open Data Portal as well. History
3. Recommendation:

It is recommended to include gender mainstreaming into all development projects in PNG implemented by UNDP.

Management Response: [Added: 2019/10/01] [Last Updated: 2021/02/07]

Gender mainstreaming is a consideration for all development projects in PNG implemented by UNDP.  The CCCD Project had considered this when conducting an environmental and social review

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure environmental and social reviews include gender and that it is mainstreamed in future projects.
[Added: 2019/10/01] [Last Updated: 2020/10/04]
Edward Vrkic 2020/09 Completed Social and Environmental Screening and Gender are mainstreamed across all projects. History
4. Recommendation:

It is recommended that all funded activities to prepare multilateral convention reports use the open environmental data portal.

Management Response: [Added: 2019/10/01] [Last Updated: 2021/02/07]

Future projects such as those reporting to CBD and other multilateral environmental agreements will be encouraged to use the open environmental data portal.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Complete the roadmap incorporating a plan identifying multilateral environmental reporting due in the future that should be using the open data environmental portal.
[Added: 2019/10/01] [Last Updated: 2020/09/20]
Edward Vrkic 2020/08 Completed The last State of the Environment Report for Papua New Guinea used the open data environmental portal. CEPA is now using the lessons learnt from the CCCD and Inform projects to design a further project with support from USAID to strengthen its ICT systems that will support the open data environmental portal and assist with multilateral environmental reporting. No further action is required (see minutes of Project Board attached). Project is also financially closed also. History
5. Recommendation:

5. CONCLUSION/RECOMMENDATION

The followings are the recommendation after monitoring the project site and discussion with the different stakeholders of the project.

1. Supervision of building construction site considering no of mason employing in site so that no escaping of critical work.

2. Soil condition study in the mass movement site by Geo tech Engineer.

3. Focus on the rain water management system as building in slop and terrain area mostly.

4. Capacity enhancement in retrofitting is required.

5. Need to certification for NRA payment from NRA engineer, need close relation with NRA Engineer while deciding in field major activities.

6. Capacities enhancement of engineer on other disasters such as wind, flood, landslide, fire.

7. As ODR engineer, ASN involving to provide material to house owners in credit, before installment. Proper documentation on credit agreement between owner and material provider without involving ODR engineer and ASN is required.

8. Extension of project require as per discussion with Gaupalika ward chief DLPIU engineer, GMALI engineer.

9. Communities' views need to be surveyed on the radio program

10. ODR involved reconstruction project in ward completed as most 80% seeing the reconstruction of building in other wards in only about 40% ward chief requested to extend it into other ward also.

11. Reconstruction app includes Google Earth so that easy to observe the status of reconstruction. 

Management Response: [Added: 2021/02/06] [Last Updated: 2021/02/07]

Key Actions:

6. Recommendation:

5. CONCLUSION/RECOMMENDATION (CONTINUATION)

12. Changing situation in traditional construction materials and new construction materials. Traditional roofing material thatch roof detent rain water and reduce flow speed while CGI sheet speedup flow of rainwater. Soil scouring in newly exposed surface increased due to CGI sheet roofing. Land slide vulnerability increased due to the reasons. This can be balance by using bio-engineering methods. Need to aware technical staffs on bioengineering and environmental control.

13. Intensive training enhanced seismic resistance of public residence. inclusion of seismic components in the area found very well. But workmanship of masons found not so improved. Certain deficiencies are observed in construction – in line and level of masonry, filling of vertical joints, avoid continuous vertical joints as such. ANS should give attention in workmanship improvement of grass level masons as well. Improvement in hand holding training required to improve.

14. Seemed three category of ANS. Those previously engaging as masons in previous has excellent performance. But, those who has started the responsibility without previous experience as masons and started the responsibility having training has lower performance rate. Require to enhance 3rd category ANS for handholding training.

15. Experience and knowledge shearing plays vital role in uniqueness in results. Found excellent solutions in raised problems in some sites, while found ingomerred same problems in other sites. Site specific problems have been announced in case studies. But this type of information shearing is not enough in such spread project. Recommended to conduct experience and knowledge sharing program among staffs at least in week interval.

16. Certain gap observed between building permit system and field engineer. Information in certain structure design concepts found not communicated to field engineers. Due to it, site engineers got problems to aware house 13 owners on design requirements. Knowledge sharing should be improved among design group and field technical groups.

17. Non compliance building constructed with load bearing wall and surrounding by column and beam in Gandaki Gaupalika could be retrofitted as confined masonry wall system by inserting the reinforced concrete columns with shear keys connecting brick wall 

Based on the observation of the project activities and meetings and discussion with different stakeholders of project, it is recommended to continue the project with the above recommendations.

Management Response: [Added: 2021/02/06] [Last Updated: 2021/02/07]

Key Actions:

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org