Removing Barriers to Promote and Support Energy Management Systems in Municipalities throughout Serbia

Report Cover Image
Evaluation Plan:
2016-2020, Serbia
Evaluation Type:
Mid Term Project
Planned End Date:
07/2018
Completion Date:
12/2018
Status:
Completed
Management Response:
Yes
Evaluation Budget(US $):
20,000

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Title Removing Barriers to Promote and Support Energy Management Systems in Municipalities throughout Serbia
Atlas Project Number: 87720
Evaluation Plan: 2016-2020, Serbia
Evaluation Type: Mid Term Project
Status: Completed
Completion Date: 12/2018
Planned End Date: 07/2018
Management Response: Yes
Corporate Outcome and Output (UNDP Strategic Plan 2018-2021)
  • 1. Output 2.5.1 Solutions developed, financed and applied at scale for energy efficiency and transformation to clean energy and zero-carbon development, for poverty eradication and structural transformation
Evaluation Budget(US $): 20,000
Source of Funding: GEF
Evaluation Expenditure(US $): 20,000
Joint Programme: No
Joint Evaluation: No
Evaluation Team members:
Name Title Email Nationality
GEF Evaluation: Yes
GEF Project Title: Removing Barriers to Promote and Support Energy Management Systems in Municipalities throughout Serbia
Evaluation Type: Mid-term Review
Focal Area: Climate Change
Project Type: FSP
GEF Phase: GEF-5
GEF Project ID: 5518
PIMS Number: 4588
Key Stakeholders:
Countries: SERBIA
Lessons
Findings
Recommendations
1

Transfer the ownership of EMIS to MoME

2

Determining the final status of Central EE support unit

3

Supporting transition from energy data entry to energy management

4

Transfer web site hosting

5

EMIS upgrades. It is important that all software upgrades are well documented on the software development side and supported with prepared users’ guidelines.

6

Strengthening outreach to participating municipalities

7

Supporting networking of Energy Managers

8

Strengthening monitoring and verification of energy savings

9

Supporting scaling up of EMS and EMIS practice.

10

Modification of Output 4.3 on updating curricula.

11

Modification of Output 4.5 Public outreach campaigns, events and facilities (such as EE info offices and stands)

1. Recommendation:

Transfer the ownership of EMIS to MoME

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Providing hardware for server hall in MoME
[Added: 2019/03/08] [Last Updated: 2019/07/03]
Project Manager 2019/12 Initiated History
Preparing an handover protocol including description of support that the project will provide during the trasition period
[Added: 2019/03/08] [Last Updated: 2019/07/03]
Project Manager 2019/12 Initiated History
Supporting elaboration of technical rulebook on EMIS to be adopted by MoME
[Added: 2019/03/08] [Last Updated: 2019/07/03]
Project manager 2019/12 Initiated History
2. Recommendation:

Determining the final status of Central EE support unit

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Preparing a document on the roles and responsibilities of the central EE support unit, including an organigram with necessary number of staff, their job description and required qualifications.
[Added: 2019/03/08]
Project Manager 2020/03 Initiated
Providing support to inspection service of MoME to enable on site monitoring of introduction of EMS and EMIS in designated municipalities and public entities through Serbia.
[Added: 2019/03/08]
project Manager 2020/06 Initiated
3. Recommendation:

Supporting transition from energy data entry to energy management

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Providing support to designated municipalities in developing three year municipal energy efficiency programme and one year energy efficiency plans
[Added: 2019/03/08]
Project manager 2020/03 Initiated
Providing support to introducing automatic billing module in EMIS which shall significantly support the monitoring of energy consumption.
[Added: 2019/03/08]
Project Manager 2020/03 Initiated
Organizing the network of energy managers assistants in large cities
[Added: 2019/03/08]
Project Manager, local technical faculties 2020/03 Initiated
4. Recommendation:

Transfer web site hosting

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Arrangement for transfer of web site hosting will be discussed with Standing Conference of Towns and Municipalities and Serbian Chamber of Commerce and Industry
[Added: 2019/03/08]
Project, MoME 2020/06 Initiated
5. Recommendation:

EMIS upgrades. It is important that all software upgrades are well documented on the software development side and supported with prepared users’ guidelines.

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Upgrading of EMIS is permanent activity. For each new functionality or module the users guidelines will be developed.
[Added: 2019/03/08]
Project, MoME 2020/06 Initiated
6. Recommendation:

Strengthening outreach to participating municipalities

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organizing regular conferences of municipal energy managers
[Added: 2019/03/08]
Project, MoME, SCTM 2020/06 Initiated
Organizing media presentation of best energy management practice
[Added: 2019/03/08]
Project, MoME, SCTM 2020/06 Initiated
Providing advocacy support to energy managers
[Added: 2019/03/08]
Project, SCTM 2020/06 Initiated
7. Recommendation:

Supporting networking of Energy Managers

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Establishing of energy managers network (EMN) within the structure of Standing Conference of Town and Municipalities
[Added: 2019/03/08] [Last Updated: 2019/07/03]
Project, SCTM 2019/12 Initiated History
Advocacy activities provided by EMN
[Added: 2019/03/08]
Project, SCTM 2020/06 Initiated
Study tours to municipalities in Croatia and/or Bosnia and Herzegovina will be organized with the purpose of exchanging information and experience with municipalities in the region which also implement EMIS.
[Added: 2019/03/08]
Project 2020/06 Initiated
8. Recommendation:

Strengthening monitoring and verification of energy savings

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Monitoring of the supported demo projects shall be performed through EMIS in order to verify the projected energy savings. The methodology for calculation of energy savings will be proposed and documented.
[Added: 2019/03/08]
Project, MoME 2020/06 Initiated History
Supporting installation of smart metering systems connected to EMIS in in city of Pancevo and city of Kragujevac and other interested municipalities.
[Added: 2019/03/08]
Project, city of Pancevo and city of Kragujevac 2020/06 Initiated History
Study tours to municipalities in Croatia and/or Bosnia and Herzegovina will be organized with the purpose of exchanging information and experience with municipalities in the region which also implement EMIS.
[Added: 2019/03/08]
Project 2020/06 Canceled
9. Recommendation:

Supporting scaling up of EMS and EMIS practice.

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
EMS and EMIS will be included into regular SCTM events
[Added: 2019/03/08]
Project,SCTM 2020/06 Initiated
Support to introduction of EMS and EMIS practice for central government buildings is being provided
[Added: 2019/03/08]
Project, MoME 2020/06 Initiated
Support to estimation of investment for energy efficiency retrofitting of central government buildings is being provided
[Added: 2019/03/08]
Project, MoME 2020/06 Initiated
10. Recommendation:

Modification of Output 4.3 on updating curricula.

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
New training modules shall be developed for installers/maintenance staff in municipalities
[Added: 2019/03/08]
Project, MoME, Faculty of Mechanical Engineering 2020/06 Initiated
11. Recommendation:

Modification of Output 4.5 Public outreach campaigns, events and facilities (such as EE info offices and stands)

Management Response: [Added: 2019/02/28] [Last Updated: 2019/06/03]

The recommendation is accepted

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Guidelines for energy managers on public communication and outreach shall be developed.
[Added: 2019/03/08]
Project, MoME 2019/03 Completed

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