Success message
error message
warn message
Terminal Evaluation of the Government Financing Project on Bottom Up Budgeting
Commissioning Unit: Philippines
Evaluation Plan: 2019-2023
Evaluation Type: Project
Completion Date: 03/2020
Unit Responsible for providing Management Response: Philippines
Documents Related to overall Management Response:
 
1. Recommendation:

The Project developer relied heavily on information gathered at the national and less from the sub-national level.   Hence, the first month of project implementation should include extensive scoping and validation of the ProDoc, with emphasis on operability of the results and resources framework; the feasibility of implementing activities with utmost consideration on timeframe and adequacy of fund resources; availability and commitments of key stakeholders, and organizational structure and complementation, among all other strategies.  The initial scoping and validation of BUB Project could have concluded and determined that the original 18 months Project period indeed maybe too short a period of time to attain intended results. 

Hence, a Project Inception Report can then be presented as one important agenda item during the first Project Board meeting.  The BUB Project did not undertake scoping and validation thus, never had the opportunity early on to assess the overall Project design and discover its limitations.  

Management Response: [Added: 2020/04/03]

UNDP acknowledges the recommendation of the evaluator on the terminal evaluation of the project for the need to conduct scoping and validation at the onset of the project. UNDP further notes how crucial it is to have a well-informed scoping and validation exercise. UNDP will reflect and take necessary action if this project is up-scaled ensuring the new project design is based on a thorough and rigorous scoping and validation exercise.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No Action is required since the project will be closed after this terminal evaluation
[Added: 2020/04/03]
Not Applicable 2020/03 No Longer Applicable [Justification: No Action is required since the project will be closed after this terminal evaluation. UNDP will reflect and take necessary action if this project is up-scaled ensuring the new project design is based on a thorough and rigorous scoping and validation exercise.]
2. Recommendation:

The DIM provides for fast-tracking of contract and procurement processes.  The readiness of about 30 project proposals at Project start could have been the opportunity to pilot test the procurement system in consideration of a heterogeneous array of goods and services.  Certainly, red flags on issues on delivery and storage, specifications, contract repackaging, changes in the requirements of LGUs, turn-around times, and non-responsiveness of infrastructure contract packages would have immediately emerged, and provided Project management early indications and time to develop a more responsive procurement plan.  The plan’s consolidation and procurement process should be made on a quarterly basis to accelerate projects implementation to shorten turn-around times, thus avert further delays.

Management Response: [Added: 2020/04/03]

UNDP acknowledges the recommendation of the evaluator on the terminal evaluation of the project highlighting importance of a consolidated and updated procurement plan. There was an initial procurement plan created but due to continuous change in requirements of the LGUs, the project team encountered difficulty in tracking and monitoring the plan.

UNDP will reflect and take necessary action if this project is up-scaled ensuring a thorough review of the Procurement related activities to be conducted as part of new project design

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No Action is required because project will be closed after this terminal evaluation.
[Added: 2020/04/03]
Not Applicable 2020/03 No Longer Applicable [Justification: UNDP will reflect and take necessary action if this project is scaled-up ensuring a thorough review of the Procurement related activities to be conducted as part of new project design.]
3. Recommendation:

Engaging the G-Hubs and CSOs require the conduct of a stakeholders’ analysis during the scoping and validation period, as they are to perform a critical role and wide ranging responsibilities in accelerating implementation.  The analysis can provide a planning tool for engaging the services of functioning and available stakeholders both at the national and sub-national levels.

Management Response: [Added: 2020/04/03]

UNDP acknowledges the recommendation of the evaluator on the terminal evaluation of the project highlighting the need for a thorough stakeholders’ analysis at the project design stage. UNDP will ensure that future projects will carry out a stakeholders’ analysis prior to project implementation.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No Action is required because project will be closed after this terminal evaluation.
[Added: 2020/04/03]
Not Applicable 2020/03 No Longer Applicable [Justification: If this project is scaled-up, UNDP will ensure that it will carry out a stakeholders’ analysis as part of project development/design stage.]
4. Recommendation:

The development of Project manuals is an important Project activity and output.  These are the Implementation Manual and the Construction, Supervision and Contract Management Manual.  Moreover, as part of the M & E Plan, a Project Monitoring-Data Collection manual at the beneficiary level could have been developed for the conduct of a prospective surveys on satisfaction, and on changes on the lives of beneficiaries of sustainable livelihood programs and of assistive devices.  The Project could have opted to nevertheless proceed with its development and publication as future reference materials by DSWD and other national agencies

Management Response: [Added: 2020/04/03]

UNDP acknowledges the observation and recommendation of the evaluator. Development of a specific manual on project monitoring data and collection was not carried out but UNDP confirms that beneficiary data was gathered as part of the M&E Form periodically generated to capture available info from the LGUs.  Prospective surveys were also conducted. The progress of the project based on the monitoring data was also reported to the Project board through Annual Progress Reports. UNDP also tracked the quality of monitoring and evaluation data through its Project Quality Assurance checklist in 2019 and reported to the Board for considerations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No Action is required because project will be closed after this terminal evaluation.
[Added: 2020/04/03]
Not Applicable 2020/03 No Longer Applicable [Justification: If the project is scaled-up, UNDP will ensure Project Monitoring-Data Collection manual at the beneficiary level will be developed ]
5. Recommendation:

The latest progress report cited the need to strengthen documentation of experiences, lessons learned, and mitigation measures during project implementation.  The regular generation of quarterly reports as one of the M & E outputs should be given equal importance on cross-cutting issues, i.e. gender equality, human rights, etc., updating of risks and assumptions, monitoring or Project progress towards attaining results.  All these are critical inputs for decision making.  In all future Programmes and Projects, especially using DIM, the critical importance of timely generation of requisite reports, e.g. regular quarterly and annual progress reports and project implementation reviews, can never be downplayed

Management Response: [Added: 2020/04/03]

UNDP agrees with the recommendation of the evaluator. There is a need to strengthen documentation of experiences and lessons learned. UNDP also acknowledges the need for timely development of progress reports to inform programmatic decisions that need to be taken.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Final Project Report highlighting documentation of good practices and lessons learned from the project is in the process of compilation.
[Added: 2020/04/03] [Last Updated: 2020/10/04]
Project Manager 2020/05 Completed The project's terminal evaluation has been completed, which informed the project final report. History
6. Recommendation:

Oversight functions are best effective whenever regular policy and operational reviews are conducted with and at the Board level.  To enhance oversight, one agenda item is the presentation by project management of the latest quarterly and/or annual reports, and an annual Project Board review.  This certainly will lead to the exercise of better adaptive management through the timely and immediate resolution of issues and concerns.  As mentioned in the ProDoc, regular feedback will enable Project management to continuously learn lessons and modify approaches and strategies, and overcome challenges and exploit opportunities

Management Response: [Added: 2020/04/03]

UNDP acknowledges the recommendation of the evaluator. Regular feedback is key in ensuring sound management decisions and informed key actions. The progress of the project based on the monitoring data was also reported to the Project board through Annual Progress Reports. UNDP also tracked the quality of monitoring and evaluation data through its Project Quality Assurance checklist in 2019 and reported to the Board for considerations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
No Action is required because project will be closed after this terminal evaluation
[Added: 2020/04/03]
Not Applicable 2020/03 No Longer Applicable [Justification: If this project is scaled-up, UNDP will further enhance oversight functions and report/seek guidance from Project board.]

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org