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End of Project evaluation: Pilot Project to Support Socio-Economic Development of Rural Areas in the DPRK (SED)
Commissioning Unit: DPR Korea
Evaluation Plan: 2011-2019
Evaluation Type: Project
Completion Date: 10/2019
Unit Responsible for providing Management Response: DPR Korea
Documents Related to overall Management Response:
 
1. Recommendation:

Develop PRODOCS that take into close consideration the issues faced in special country context like DPRK

PRODOCs should be developed to mitigate issues faced in special country context with the following governance framework: • Partnership arrangements and the governance modality should be simplified and appropriately led by UNDP with an agency partner or technical working/advisory group (preferably with in-country office presence) to minimize partnership complications. If any partnership agreement is required, this should be concluded with clear roles and responsibilities for accountability purposes, signed and attached as an annex to the signed PRODOC before the commencement of any projects.
• Any technical design specifications/requirements should be appropriately identified and formulated during the fact-finding mission prior to developing the PRODOC.

Management Response: [Added: 2019/11/21] [Last Updated: 2020/11/21]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Simplify partnership arrangements and the governance modality appropriately led by UNDP with an agency partner or technical working/advisory group (preferably with in-country office presence) to minimize partnership complications. If any partnership agreement is required, this will be concluded with clear roles and responsibilities for accountability purposes, signed and attached as an annex to the signed PRODOC before the commencement of any projects.
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, BRH 2020/04 Completed Project closed History
1.2 Appropriately identify and initially formulate technical design specifications/requirements during the fact-finding mission prior to developing the PRODOC.
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, BRH 2020/04 Completed Project closed History
2. Recommendation:

Improve financial reporting processes

For improved financial accountability and transparency purposes, UNDP DPRK CO should improve their project financial reporting processes to track and report progress of consistent financial figures i.e. budget and actual expenditure for consistent comparisons between budget and actual expenditure, as per project outputs, based on project CDRs, for submissions of all relevant project reports (including annual progress reports), to demonstrate the efficient use of funding on project output-based activities.
Current project progress reports only contain a CDR as an annex which does not provide a clear picture for comparison of output / activity based progress / expenditures against the plan / budget.

Management Response: [Added: 2019/11/21] [Last Updated: 2020/11/21]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Report consistent financial figures for comparisons of actual expenditures versus planned budget as per project outputs in submissions of all important reports, to demonstrate the efficient use of funding as well as financial accountability and transparency.
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, project team 2020/04 Completed Project closed History
3. Recommendation:

Review and update extensively the country office policies and procedures with long-term scenario planning

Numerous external factors/challenges occurred in the period of 2013-2018 which severely constrained the UNDP DPRK CO in successfully delivering the desired results. It is therefore recommended that the UNDP DPRK CO should: R3.1) work with UNDP Regional HQ to extensively review and update all operational, procurement and financial management policies and procedures to account for all that happened within the 2013-2018 period and appropriately mitigate any future constraints
R3.2) incorporate extensive long-term scenario planning processes with appropriate risk assessments and counter-measures to ensure that suitable policies and procedures can be implemented to resolve and minimize issues in the event of unforeseen circumstances

Management Response: [Added: 2019/11/21] [Last Updated: 2020/11/21]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.1 Work with RBAP and BRH to extensively review and update all operational, procurement and financial management policies and procedures responding to the changed situations for appropriately mitigating any future constraints
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, BRH, RBAP 2020/04 Completed Project closed History
3.2 Strengthen long-term scenario planning processes with appropriate risk assessments and counter-measures to ensure that suitable policies and procedures can be implemented to resolve and minimize issues in the event of unforeseen circumstances
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, project team 2020/04 Completed Project closed History
4. Recommendation:

Develop a robust M&E system at project level

R4: Developing a robust M&E system at project level
The UNDP DPRK CO should develop a robust M&E system at project level with effective monitoring and accountability mechanisms to: • collect and report real/reliable data during project implementation, including field implementation visits as follow up to programme field monitoring visits, in order to show the results achieved and the impact.
• continuously monitor and report in the project annual reports on the use of the assets and delivered items, after handover to project beneficiaries, to see the full operation/production in its entirety and also to determine the expected impact results.

Management Response: [Added: 2019/11/21] [Last Updated: 2020/11/21]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.1 Strengthen the monitoring of operations of project supported facilities including the use of the assets and delivered items, after handover to project beneficiaries, and collection of reliable data, during project implementation visits in addition to program monitoring, in order to have evidence-based project results reporting and replication
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO program and project teams 2020/04 Completed Project closed History
5. Recommendation:

Develop and implement a Sustainable Production and Consumption Supply Chain e.g. for the Pistia and Spirulina production and wild fruits processing

 

The pilot projects in producing Pistia and Spirulina, together with the potential to produce wild fruits, have the potential to be replicated and upscaled to other provinces within DPRK to improve nutrition and food security. They further demonstrated the need for continuity to enable a complete agriculture/food supply chain for sustainable production and consumption.
In line with the UN SDG #12 (Ensure sustainable consumption and production patterns) which significantly focuses on “operating on supply chain, involving everyone from producer to final consumer”6, it is recommended that: R5.1) future UNDP DPRK projects should develop and complete the full agriculture/food supply chain, incorporating climate change adaption/resilience capabilities to overcome severe climate change conditions, to upscale and fully commercialize the production of agricultural and food products for increased nutrition and food security in DPRK
R5.2) UNDP DPRK CO should facilitate knowledge/operational transfer of successful pilot projects (Pistia and Spirulina Centers as key examples) with procedural, operational and hands-on training manuals should be replicated in close partnership with National/Local Counterparts

Management Response: [Added: 2019/11/21] [Last Updated: 2020/11/21]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Develop and complete the full agriculture/food supply chain for UNDP projects in such area, incorporating climate change adaption/resilience capabilities to overcome severe climate change conditions, to upscale and fully commercialize the production of agricultural and food products for increased nutrition and food security in DPRK
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, BRH 2020/04 Completed Project closed History
5.2 Facilitate knowledge/operational transfer of successful pilot initiatives (Pistia and Spirulina Centers as key examples) with procedural, operational and hands-on training manuals for wider replications in close partnership with national/local counterparts.
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, national and local counterparts 2020/04 Completed Project closed History
6. Recommendation:

Build capacity continuously in sustainable agriculture, farming and food production practices

To further improve nutrition and food security, any future projects in DPRK should continue to include capacity building activities at local county and village (Ri) levels such as developing and implementing: R6.1) foundational and advanced hands-on/practical courses in sustainable agriculture, farming and food production practices to overcome and adapt to severe climate change
R6.2) gender mainstreaming activities to assess the capacity needs according to gender requirements, and foundational and advanced hands-on/practical courses specifically relating to enhancing gender equality and improving the women’s living and livelihood standards
R6.3) train-the-trainer courses to transfer knowledge gained from the courses in R6.1 and R6.2 to national/local research institutes, technology and dissemination centres, and vocational skills training schools to increase the training impact in other provinces/counties in DPRK.
R6.4) study tours for increased exposure to acquiring knowledge in global trends and best practices in other countries of similar context and/or culture to DPRK

Management Response: [Added: 2019/11/21] [Last Updated: 2020/11/21]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Develop and deliver foundation and advanced hands-on/practical courses in sustainable agriculture, farming and food production practices overcoming / adapting to severe climate change.
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, project team 2020/04 Completed Project closed History
6.2 Develop and deliver foundation and advanced hands-on/practical courses specifically relating to enhancing gender equality and improving the women’s living and livelihood standards.
[Added: 2019/11/21] [Last Updated: 2020/04/22]
CO, project team 2020/04 Completed Project closed History

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