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Assessment of UNDP Libya results on resilience phase one
Commissioning Unit: Libya
Evaluation Plan: 2019-2020
Evaluation Type: Project
Completion Date: 11/2019
Unit Responsible for providing Management Response: Libya
Documents Related to overall Management Response:
 
1. Recommendation:

Recruit a peace and conflict advisor to ensure conflict analysis and sensitivity is streamlined across the project and not as a separate component of one of the outputs, and closely guide and supervise the work of the PCI in line with UNDP conflict related guidance and DAC guidance. 

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/02]

  • UNDP Libya is in the process of recruiting a Conflict and Strategy Advisor for the office to provide a continuous conflict analysis of the regions in Libya and advise management with a view to identifying appropriate ‘entry points’ and recommending appropriate strategic responses for UNDP. This function would serve all UNDP Libya projects, including the Resilience project.
  • In relation to the work of PCI, The Project Team lead by the PM ensures close supervision of the work undertaken by PCI in compliance with UNDP rules and regulations.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Complete and finalize recruitment process
[Added: 2019/12/02] [Last Updated: 2020/02/04]
Management and Service Center, supported by Resilience Project Teams 2020/06 Initiated History
2. Recommendation:

 Request support from the Regional Peace and Conflict advisor in Amman to review and improve the phase 3 design in line with the need to better integrate conflict and improve risk management

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/02]

The phase 3 documents, including the description of action, have been shared with the Regional Peace and Conflict Advisor to provide guidance and comments that would help to further strengthen the conflict sensitivity approaches. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Seek support from Regional Office in Amman and integrate inputs in the final phase 3 Description of Action
[Added: 2019/12/02] [Last Updated: 2020/02/04]
Resilience Project Manager, and Project Specialist 2020/06 Initiated History
3. Recommendation:

 Draw experience from other UNDP risk mapping tools and risk management strategies (such as in Lebanon), and consider developing a dynamic conflict mapping in Libya 

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/02]

The example of Lebanon was received, and it was internally shared with relevant UNDP Libya PMs and Officers. It will be further discussed and assessed if it could fit the Libya situation, involving both the CO’s SM/relevant teams as well as other UNDP partners and actors in Libya.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Sharing highlighting the ‘Monthly Tension Update’ example of Lebanon during UNDP CO and other existing coordination meetings.
[Added: 2019/12/10] [Last Updated: 2020/02/04]
Project Manager, and Project Specialist 2020/01 Completed the team shared the mentioned document History
4. Recommendation:

 Consider training all the UNDP staff (and EU staff if willing) on RBM and the development of RBM results hierarchies, in order to develop a joint vision at the higher level of the project outcome and the relevant indicators to measure the effects generated by the project (beyond output level)

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/02]

The CO  M&E Specialist jointly worked with the project team to streamline the RBM approach in the project document. As a result of thiscollaboration, the project's  new phase includes RBM features such as triple tier indicators (impact, outcome, output) with identified baselines , targets and corresponding verification means. This log frame and indicators set were also aligned with the European Union  macro, outcome and output indicators accounting for their strategic planning documents.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review the project log frame and indicators set to address the evaluation recommendations.
[Added: 2019/12/02]
Project Management and CO M&E Specialist. 2019/12 Completed
5. Recommendation:

 Improve the reporting capacity of the outcome level results (higher level results) and identify the relevant approaches (including satisfaction survey, perception surveys, etc.) for the intangible elements of the project 

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/10]

the project manager will ensure, with the support from the CO M&E Specialist, as well as the project’s national M&E officer and IUNV reporting specialist (yet to be recruited), to strengthen monitoring mechanisms as well as impact reporting. Important to highlight that improvements were already done with the review of the log frame and corresponding indicatos, as well as on the foreseen increase of project team’s capacity (M&E and Reporting)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
review of indicators set for phase 3
[Added: 2019/12/10]
project managemnet and CO M&E Specialist 2019/12 Completed new log frame available History
recruitment of project’s national M&E officer and IUNV reporting specialist
[Added: 2019/12/10] [Last Updated: 2020/02/04]
Project Manager, and Project Specialist with CO M&E specialist technical advice on the recuritment 2020/06 Not Initiated History
6. Recommendation:

Discuss at senior management the bottlenecks in the procurement process in order to facilitate delivery and results

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/10]

Discussions are ongoing with management about related issues. The newly inaugurated CO Service Center Unit willl have a better staffing to speed up the procurement processes.   

Key Actions:

Key Action Responsible DueDate Status Comments Documents
update procurement rpocess knowledge and corresponding SOPs
[Added: 2019/12/10]
service center unit together with the program and operations teams 2020/12 Initiated
7. Recommendation:

It would be preferable for future evaluations to have all the relevant documents placed in a shared drive for the evaluation team to have access to the complete documentation at the onset of the evaluation

Management Response: [Added: 2019/11/25] [Last Updated: 2019/12/10]

Will be considered in future evaluation processes

Key Actions:

Key Action Responsible DueDate Status Comments Documents
the project will create an open library where every team member will post relevant information for reporting, montioring and evaluation processes.
[Added: 2019/12/10]
programa manager and team members 2020/12 Not Initiated

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