| Commissioning Unit: | Saudi Arabia |
|---|---|
| Evaluation Plan: | 2017-2021 |
| Evaluation Type: | Project |
| Completion Date: | 11/2019 |
| Unit Responsible for providing Management Response: | Saudi Arabia
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| Documents Related to overall Management Response: |
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Key Action Update History
Undertake a substantive review of the project document
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Review each activity, activity group, and output. Change scope, modify it, and define new ones. All directors and output managers interviewed, everything rearranged, additional personnel needs noted and calculated.
[Added: 2019/12/15] [Last Updated: 2020/01/25] |
Project Chief Technical Advisor | 2019/12 | Completed | All actions completed, personnel and project needs all taken into consideration, awaiting final approval by National Project Coordinator and Project Board, due to meet 2 February History |
Identify capacity needs and develop a capacity building plan
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Parallely, low-level starter courses are developed
[Added: 2019/12/15] [Last Updated: 2020/06/11] |
Consultancy Firm/Project CTA | 2020/09 | Overdue-Initiated | Assessment just finished, courses are being developed History | |
| Will be done after Phase of Applus Project.
[Added: 2019/12/15] [Last Updated: 2020/06/11] |
Project Manager | 2020/06 | Completed | capacity assessment completed History | |
| Define its exit strategy
[Added: 2019/12/15] [Last Updated: 2020/06/11] |
CTA/PM | 2020/09 | Overdue-Not Initiated | New CTA just got recruited History |
Re-structure the project management unit with an intent to enhance the project management capacity and streamline decision making process
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Detailed review of positions described in contract. Detailed review of other UNDP Projects in Saudi and outside
[Added: 2019/12/15] [Last Updated: 2020/05/06] |
CTA/PM | 2020/05 | Completed | New structure approved, new recruitment launched History |
|
Re-activate the project board and project coordination group (currently called steering committee) |
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Suggested Groups will be reactivated and meeting plan will be drafted
[Added: 2019/12/15] [Last Updated: 2020/02/04] |
PM/CTA | 2020/01 | Completed | A plan has been drafted, Project board re-activated and new decisions to meet all other recommendations are currently being undertaken History |
UNDP to support the project with communication expertise
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/15]
Management and UNDP will meet to discuss
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Steering committee meeting in January will identify needs and assist project in recruitment during Q1 2020
[Added: 2019/12/16] [Last Updated: 2020/05/06] |
Mayssam Tamim | 2020/04 | Completed | Steering committee met, identified needs all addressed and new recruitment currently ongoing History |
Upgrade the software and hardware assets to meet the modelling technical requirements
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Agreement on new experts needed will be finalized and hardware required will be purchased
[Added: 2019/12/15] [Last Updated: 2020/06/11] |
Project Manager | 2020/05 | Completed | restructuring finalized and new experts are being recruited History |
Assess the project financial needs and develop a resource mobilization plan
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| Additional personnel requirements identified Detailed budget review and changes for sustainability made
[Added: 2019/12/15] [Last Updated: 2020/06/11] |
CTA/PM | 2020/05 | Completed | restructuring finalized and new personnel is being recruited History | |
| TOR for ”Fund Raiser” Expert ready, Plan to be finalized by expert
[Added: 2019/12/15] [Last Updated: 2020/06/11] |
CTA/PM | 2020/06 | Completed | New advisor to deputy minister hired to assist with fund raising for ministry and project History |
Review the project resourcing strategy and ToRs of all experts and address the deficit
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| All TORs of experts will be reviewed and resources availability and planning will be done
[Added: 2019/12/16] [Last Updated: 2020/08/12] |
CTA/PM | 2020/11 | Initiated | CTA recruitment delayed due to COVID. Many TORs have been reviewed but more remain needed History |
Design fit-for-purpose reporting templates with a greater focus on the M&E framework – including the performance indicators
Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]
Recommendation taken under advisement
Key Actions:
| Key Action | Responsible | DueDate | Status | Comments | Documents |
|---|---|---|---|---|---|
| KPIs being developed.
[Added: 2019/12/15] [Last Updated: 2020/08/12] |
CTA | 2020/10 | Initiated | CTA delayed recruitment due to COVID will cause KPIs delay History |