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Annual Evaluation of Project: Sustainable Development and Integrated Water Management
Commissioning Unit: Saudi Arabia
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 11/2019
Unit Responsible for providing Management Response: Saudi Arabia
Documents Related to overall Management Response:  
1. Recommendation:

Undertake a substantive review of the project document

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Review each activity, activity group, and output. Change scope, modify it, and define new ones. All directors and output managers interviewed, everything rearranged, additional personnel needs noted and calculated.
[Added: 2019/12/15] [Last Updated: 2020/01/25]
Project Chief Technical Advisor 2019/12 Completed All actions completed, personnel and project needs all taken into consideration, awaiting final approval by National Project Coordinator and Project Board, due to meet 2 February History
2. Recommendation:

Identify capacity needs and develop a capacity building plan

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Parallely, low-level starter courses are developed
[Added: 2019/12/15] [Last Updated: 2020/06/11]
Consultancy Firm/Project CTA 2020/09 Overdue-Initiated Assessment just finished, courses are being developed History
Will be done after Phase of Applus Project.
[Added: 2019/12/15] [Last Updated: 2020/06/11]
Project Manager 2020/06 Completed capacity assessment completed History
Define its exit strategy
[Added: 2019/12/15] [Last Updated: 2020/06/11]
CTA/PM 2020/09 Overdue-Not Initiated New CTA just got recruited History
3. Recommendation:

Re-structure the project management unit with an intent to enhance the project management capacity and streamline decision making process

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Detailed review of positions described in contract. Detailed review of other UNDP Projects in Saudi and outside
[Added: 2019/12/15] [Last Updated: 2020/05/06]
CTA/PM 2020/05 Completed New structure approved, new recruitment launched History
4. Recommendation:
 

Re-activate the project board and project coordination group (currently called steering committee)

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Suggested Groups will be reactivated and meeting plan will be drafted
[Added: 2019/12/15] [Last Updated: 2020/02/04]
PM/CTA 2020/01 Completed A plan has been drafted, Project board re-activated and new decisions to meet all other recommendations are currently being undertaken History
5. Recommendation:

UNDP to support the project with communication expertise

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/15]

Management and UNDP will meet to discuss

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Steering committee meeting in January will identify needs and assist project in recruitment during Q1 2020
[Added: 2019/12/16] [Last Updated: 2020/05/06]
Mayssam Tamim 2020/04 Completed Steering committee met, identified needs all addressed and new recruitment currently ongoing History
6. Recommendation:

Upgrade the software and hardware assets to meet the modelling technical requirements

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Agreement on new experts needed will be finalized and hardware required will be purchased
[Added: 2019/12/15] [Last Updated: 2020/06/11]
Project Manager 2020/05 Completed restructuring finalized and new experts are being recruited History
7. Recommendation:

Assess the project financial needs and develop a resource mobilization plan

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Additional personnel requirements identified Detailed budget review and changes for sustainability made
[Added: 2019/12/15] [Last Updated: 2020/06/11]
CTA/PM 2020/05 Completed restructuring finalized and new personnel is being recruited History
TOR for ”Fund Raiser” Expert ready, Plan to be finalized by expert
[Added: 2019/12/15] [Last Updated: 2020/06/11]
CTA/PM 2020/06 Completed New advisor to deputy minister hired to assist with fund raising for ministry and project History
8. Recommendation:

Review the project resourcing strategy and ToRs of all experts and address the deficit

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
All TORs of experts will be reviewed and resources availability and planning will be done
[Added: 2019/12/16] [Last Updated: 2020/08/12]
CTA/PM 2020/11 Initiated CTA recruitment delayed due to COVID. Many TORs have been reviewed but more remain needed History
9. Recommendation:

Design fit-for-purpose reporting templates with a greater focus on the M&E framework – including the performance indicators

Management Response: [Added: 2019/11/20] [Last Updated: 2019/12/16]

Recommendation taken under advisement

Key Actions:

Key Action Responsible DueDate Status Comments Documents
KPIs being developed.
[Added: 2019/12/15] [Last Updated: 2020/08/12]
CTA 2020/10 Initiated CTA delayed recruitment due to COVID will cause KPIs delay History

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