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Terminal Evaluation of Early Recovery Facility (ERF) Project
Commissioning Unit: Bangladesh
Evaluation Plan: 2017-2020
Evaluation Type: Project
Completion Date: 04/2019
Unit Responsible for providing Management Response: Bangladesh
Documents Related to overall Management Response:
 
1. Recommendation:

Ensure proper M&E & documentation for ERF & Disaster Relief and Response Facility (DRRF) / Take steps to store and improve institutional memory/ Essential to have full-time M&E personnel

Management Response: [Added: 2019/11/06]

Partially agreed. ERF has a system to store data and information physically and some in online. However, we need to improve the system through digitalization. Important documents including different annual reports, donor reports and study reports have been uploaded on the share points. A number of publications/documents have been developed for different innovative initiatives. One national consultant for M&E will be onboard for the necessary documentation this year, and depending on the availability of financial resources, the project will also engage a full time M&E personal. 

A Monitoring and Evaluation Officer is part of the ERF and DRRF organogram in the approved project document. However, due to budget constraints, the function is currently taken over by the Capacity Building Specialist of DRRF as a team also perform M&E role during the disaster period. A fund/output specific M&E officer is in place now for Rohingya responses in Cox’s Bazar sub-office and other specific disaster recovery initiatives.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop TOR and discuss proposed employment of M&E officer by pulling fund from various projects
[Added: 2019/11/06]
DRRF project 2020/03 Overdue-Not Initiated History
2. Recommendation:

Help in modifying the strategic approach of GoB from reactive to pro-active for better alignment with future ERF/DRRF interventions

Management Response: [Added: 2019/11/06]

Agreed. DRRF has identified major gaps in disaster management for the Ministry of Disaster Management and Relief in order to take pro-active initiatives, including coordinated recovery and mainstreaming of build back better approach. DRRF has widen the partnerships with the relevant ministries, like the Ministry of Home Affairs, Ministry of Chittogram Hill Tracts, Ministry of Planning, Ministry of Housing, Ministry of Education for promoting resilience. A number of initiatives have been taken for strengthening pro-active initiatives and building resilience.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Provide capacity building and training to the Disaster Management officials, CSOs and NGOs
[Added: 2019/11/06]
DRRF project 2020/12 Initiated
Provide support to Fire Service and Civil Defense (FSCD) Authority for their reform initiatives
[Added: 2019/11/06]
DRRF project 2020/06 Initiated
Provide support to MoCHTA for a Feasibility Study on preparing DPP on “Risk-Informed and Resilient development of Chattagram Hill Tracts (CHT) districts against Landslide”
[Added: 2019/11/06] [Last Updated: 2019/12/27]
DRRF project 2020/03 Overdue-Initiated History
Provide support to National Resilience Programme (NRP) in EQ preparedness and awareness programme in 5 earthquake prone Cities
[Added: 2019/11/06]
DRRF project 2020/12 Initiated
Implement school safety Tsunami Awareness Programme, Phase II in CXB area of Bangladesh
[Added: 2019/11/06] [Last Updated: 2019/12/13]
DRRF project 2019/11 Completed Tsunami awareness campaign was conducted in Cox's Bazar in coordination with relevant stakeholders. History
3. Recommendation:

Involve more actively the various other early recovery initiatives for better coordination and learn from other initiatives/ Significant scope for improving interventions at the micro-levels

Management Response: [Added: 2019/11/06]

Agreed. The on-going and planned actions mentioned in the Recommendation 2 are equality applicable. In addition, UNDP will plan a national recovery workshop and participate in the Need Assessment Working Group.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organize a national recovery workshop for improving multi-sectoral coordinated approach
[Added: 2019/11/06] [Last Updated: 2020/02/19]
DRRF project 2020/03 Overdue-Initiated History
Participate in Need Assessment Working Group for identifying recovery initiatives
[Added: 2019/11/06]
DRRF project 2022/12 Initiated
4. Recommendation:

Improve the management structure of ERF or in this case, the follow up phase, the DRRF/ Try to ensure longer-term contracts for effective & efficient project personnel for retaining employees to curtail high employee turnover

Management Response: [Added: 2019/11/06]

Agreed. DRRF needs a dedicated team with a long-term contract while the long-term commitment has not been confirmed yet by the development partners. Currently, most of the staffs are in Service contract on an annual basis. For retaining employees, a number of initiatives have been taken on a regular basis, including staff international training, exposure visit, and annual retreat. Refresher trainings for temporary technical officers who are engaged in emergency response and recovery are also conducted at certain intervals. A DRRF model is a cost-efficient and effective approach for UNDP to advocate for recovery approach and investment, mobilize resources and respond to disasters and emergencies. It includes a mechanism for quickly scaling up its capacity with the funds mobilized through the pre-approved Disaster Window. To maintain a predictable, core DRRF with the required capacity to respond, advise and advocate, UNDP will secure budget to cover the costs of the core Facility from its internal resources. However, some of the operational costs may be recovered from funds mobilized through the Disaster Window and the UNDP funds reprogrammed according to the needs. The core DRRF will be co-located with the UNDP Country Office, including an office space for the Project Manager and DRRF team. Experiences from the ERF indicate that while it is possible to fund core DRRF personnel through funds mobilized through the Disaster Window throughout the project period, a related uncertainty of long-term employment is still a challenge.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Explore long-term commitment from development partner
[Added: 2019/11/06]
DRRF project 2022/12 Initiated History
Develop a roster for technical officers for emergency response and recovery
[Added: 2019/11/06]
DRRF project /UNDP CO 2018/11 Completed UNDP CO has developed a roster for emergency response and recovery in consultation with DRRF project.
Initiate recruitment of a full-time project manager
[Added: 2019/11/06]
DRRF project /UNDP CO 2020/04 Initiated
5. Recommendation:

Avoid repeated extensions of ERF/DRRF facility

Management Response: [Added: 2019/11/06]

Agreed. DRRF will develop a national assessment framework to determine am exit strategy or its continuation in the final year before the project duration expires. Meanwhile, DRRF will invest significantly in the national capacity building in early recovery planning and programming so that the Government can internalize the gains. Its aim is to support the Government to efficiently manage and mainstream early recovery intervention and coordination in the national disaster management processes. DRRF will also help enhance the capacity of the government officials, volunteer groups and humanitarian actors under the SURGE mechanism. This model can also be replicated and scaled up by the Government and other actors with contextual adjustments.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop and implement a sustainability strategy, including setting up a similar facility within MoDMR
[Added: 2019/11/06]
DRRF project 2021/09 Initiated
Design a new UNDP-led facility after a mid-term review, which will be aligned with the new context of recovery (rather than extension of current from of DRRF
[Added: 2019/11/06]
DRRF project 2021/01 Not Initiated

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