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Final evaluation of the Support to Public Administration Project
Commissioning Unit: South Sudan
Evaluation Plan: 2019-2021
Evaluation Type: Project
Completion Date: 08/2020
Unit Responsible for providing Management Response: South Sudan
Documents Related to overall Management Response:
 
1. Recommendation:

UNDP should consider the following adjustments to the project design and strategy: Ensure that there are clear TORs and specific deliverables for the CSSOs upon their deployment so that capacity development is uniform laterally across states, as well as horizontally between central, state and county governments.

Management Response: [Added: 2020/09/10] [Last Updated: 2020/09/10]

UNDP will ensure that clear TORs with specific deliverables for CSSOs are developed in collaboration with counterparts to address uniform capacity development.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Support the development of TORs for CSSOs and monitored through quarterly assessments of capacity development.
[Added: 2020/09/10] [Last Updated: 2021/08/07]
DGSU Public Administration team 2020/10 Completed The success of Public Administration Project entitled Governance & Economic Management Support (GEMS) Project, considered the key action in the project. The recommended TOR is integrated in the project design, on the recruitment and guiding the function of the Special Skill Experts. As depicted in the attached report ( Page 6), SSE are deployed to each MDAs as per the approved TOR. History
2. Recommendation:

Key project partners, including in particular the Government of Norway, IGAD and UNDP should continue to support civil service capacity building in South Sudan (see Section 5.1 on relevance). This is critical for the success and consolidation of the peace process that is underway

Management Response: [Added: 2020/09/10] [Last Updated: 2021/08/07]

UNDP to discuss and solicit funds from Norway and other partners so as to continue the civil service capacity building in South Sudan. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Design the next phase of the project, secure fund and commence civil service capacity building intervention.
[Added: 2020/09/10] [Last Updated: 2021/08/07]
DGSU Public Administration team 2020/10 Completed UNDP designed the successor of the Support to Public Administration Project named, Governance & Economic Management Support (GEMS) Project, funded by Norway. The project is under implementation since beginning of August 2019 ( Prodoc is attached for reference). History
3. Recommendation:

UNDP should ensure that programme staff have more involvement and oversight of the project in order to retain institutional memory after the exit of project staff.

Management Response: [Added: 2020/09/10] [Last Updated: 2020/09/10]

UNDP already taken step and the Team Leader and Programme Analyst are involved in oversight and leadership and  quality assurance

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Team Leader to ensure project staff are fully involved in evaluation and final reporting exercises.
[Added: 2020/09/10]
DGSU Team Leader 2020/09 Completed Final Evaluation completed. Final Project Report (complete with provisional financial report) and Shared with UNDP Mgt and the Lead Ministry of Public Services, Huma Resources Development prior to submission to donor (Norway) History
4. Recommendation:

The Government should ensure that targeted institutions have appropriate staff that will be twinned with the CSSOs. This should include ensuring that there is clarity with regards to the grade level of the respective CSSO/twin as well as ensure that the twinned personnel remain in position for the duration of the project.

Management Response: [Added: 2020/09/10] [Last Updated: 2020/09/10]

UNDP appreciates the recommendation and has initiated appropriate steps that will ensure that the succeeding project (GEMS) twines qualified staff at all levels

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP to request the Republic of South Sudan government to avail qualified civil servants with relevant capacity to guaranteed successful twinning arrangements. This will include clarity on grade levels for the during of 2 years coaching and mentoring
[Added: 2020/09/10] [Last Updated: 2021/08/07]
DGSU Public Administration team 2020/09 Completed UNDP recruited Special Skill Experts twined with Changed Agents ( CAs) for off and on job capacity building. UNDP deployed 12 SSEs who coached and mentored the CAs to enhance and improve their skills ( reference is made on page 11 of the attached report). History

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