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Terminal Evaluation for the Strengthening Community Resilience to Climate-induced disasters in the Dili to Ainaro Road Development Corridor Project
Commissioning Unit: Timor-Leste
Evaluation Plan: 2015-2020
Evaluation Type: Project
Completion Date: 05/2019
Unit Responsible for providing Management Response: Timor-Leste
Documents Related to overall Management Response:
 
1. Recommendation:

The project design needs to include activities that gives bigger economic benefits. The project should also study market for various products from local market to national and international markets for high value products. There should also be a plan for linking rural products to better markets. The project design needs to include activities that gives bigger economic benefits. The project should also study market for various products from local market to national and international markets for high value products. There should also be a plan for linking rural products to better markets.

Management Response: [Added: 2019/12/15] [Last Updated: 2019/12/23]

The project has linked bamboo farmers with Bamboo institute with a guaranteed purchase agreement between them to ensure market for the farmers. Many farmers have started producing vegetables, fruits and other commodities from the project support. This recommendation is acknowleged and market research will be better integrated into the design of future projects, if opportunities to design project arises in 2020. CO will ensure that appropriate market assessment will be carried out in the ongoing Coastal Resilience Building project.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 Conduct needs assessment of livelihoods group including market analysis in the Coastal Resilience Building (CRB) project in 2020 (and include market analysis for goods and services if new project design opportunity arises in 2020 in the area of livelihood promotion)
[Added: 2019/12/15] [Last Updated: 2020/02/02]
SDU 2020/01 Completed Assessment conducted in collaboration with MAF in the targeted municipalities History
Integrate economic and impact analyses into livelihoods activities, of the Coastal Resilience Building (CRB) project.
[Added: 2019/12/15] [Last Updated: 2020/02/02]
SDU 2020/01 Completed Training to provided on the technical skill related to the selected livelihood investment History
2. Recommendation:

Timor-Leste is surrounded by sea from three sides. Future project should also explore opportunities of harvesting fish or other creatures and pearl from the sea for nutrition improvement and also for economic development.

Management Response: [Added: 2019/12/15]

DARDC project was implemented in mountainous areas along the road corridor. The project promoted fresh fish farms in many places through community grant scheme. Harvesting of fish from ocean was not within the scope of the project. However, UNDP’s costal resilience (CRB) project is exploring this opportunity through rehabilitation of mangroves and related livelihoods activities. The project is also supporting the breeding environment for fish and marine biodiversity improving fish stocks in the project sites UNDP’s GEF-funded new project ATSEA-2 which has just been launched will be supporting fishery communities and conserving Marine ecosystems and marine protected areas.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 Ensure awareness raising through complementary projects such as CRB and ATSEA-2 projects to highlight the role of ecosystems in coastal protection. Provide specific training to the fishing communities and other livelihoods opportunities for communities living along the coastal areas in CRB project.
[Added: 2019/12/15] [Last Updated: 2019/12/23]
SDU 2019/12 Completed Ongoing through existing project (CRB and new project (ATSEA-2) History
3. Recommendation:

Future project should consider promoting alternative sustainable energy such as wind energy, solar energy and hydro energy to help reduce pressure on the forests.

Management Response: [Added: 2019/12/15] [Last Updated: 2019/12/23]

The majority people in TL depends on biomass energy, which is also one of the drivers of deforestation in the country. UNDP has a biomass energy project to address these issues and is currently working in many districts to promote alternative sustainable energy. UNDP is also launching a new project ACCESS that will promote solar-based energy for lighting and access to water in select municipalities. Hence, given the context and its own constraints, UNDP is already making efforts to promote renewable energy. If funding opportunities arise, UNDP will continue to promote renewable energy in TLS.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
UNDP has ongoing project promoting the use of renewable energy including solar, biogas, and improved cookstoves through Biomass, CRB, and decentralization projects. UNDP is also launching a new project ACCESS that will promote solar-based energy for lighting and access to water in select municipalities. Hence, given the context and its own constraints, UNDP is already making efforts to promote renewable energy. If funding opportunities arise, UNDP will continue to promote renewable energy in TLS.
[Added: 2019/12/15]
SDU/DGU 2019/12 Completed No further key actions to be taken.
4. Recommendation:

The automatic weather stations stopped functioning after 3 months of operation and was repaired only after TE consultant reported the issue to the project director. These should be maintained continuously in the future so that intension of these weather stations could be fulfilled. Weather stations are already handed over to the Meteorology Department, so it’s their responsibility to take care of the equipment and to keep the surrounding of equipment clean and clear of shrubs. The equipment has 2 years warranty, so if any problem arises with the equipment then the relevant department should inform UNDP immediately or communicate to the supplier to fix the issues. The landslide and flood monitoring stations works are yet to be completed. These works should be completed immediately. The project should also conduct training for the local government and communities on use of weather information for safeguarding their life, property and public infrastructures

Management Response: [Added: 2019/12/15] [Last Updated: 2019/12/23]

The project is already working to fix the issue. The stations have been cleaned and the equipments are now functioning. However, calibration is yet to be done to fix the timing of data transfer. Department of Meteorology is working with BMKG Indonesia for this. BMKG experts are expected to visit Dili sometime in July to fix all the issues. Project has not paid all the committed money to BMKG yet to ensure all the issues are fixed before the final payment.

UNDP has contracted Simile Timor Lda to develop a communication system for early warning system. Mercy Corps has also been providing their technical support to develop the system with an interest that they will replicate the modality in the rest of the country once the system is developed and approved by the government.

Once the communication system is developed, the project will provide training to relevant stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Installation and calibration of sensors for extensometer and water level
[Added: 2019/12/15]
SDU/PDU 2019/12 Completed to be provided
Development of early warning communication system
[Added: 2019/12/15]
SDU/PDU 2019/10 Completed to be provided
Maintenance and repair of 6 AWS station and Configurate the EWS equipment
[Added: 2019/12/15]
SDU/PDU 2019/12 Completed to be provided
Provide training to government focal points for maintenance and ensure the sustainability in the future. Support government to develop an O&M plan.
[Added: 2019/12/15]
SDU/PDU 2019/12 Completed to be provided
Discuss with during the special project board meeting to ensure government takeover operation and maintenance after project closure.
[Added: 2019/12/15]
SDU/PDU 2019/10 Completed to be provided
5. Recommendation:

The project should develop exit strategy including arrangement of reinforcing benefits of this project

Management Response: [Added: 2019/12/15]

The project has already developed an exit strategy and shared with the UNDP and the government agencies.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Development of Exit strategy
[Added: 2019/12/15]
SDU 2019/10 Completed Already completed
6. Recommendation:

The project piloted community-based disaster management through programmatic approaches. Various interlinked issues were addressed by this project through the holistic approach. The project not only constructed infrastructure to control disaster but also made communities and government agencies aware on adaptation and mitigation measures. To enhance adaptive capability for making community resilience to the climate change induced disasters, it successfully implemented income generation activities, which were suitable for the project sites. UNDP should maintain its credibility by continuing such activities in the future, and for that UNDP should mobilize fund. In this project, the funding commitment from UNDP was not realized in reality.

Management Response: [Added: 2019/12/15]

This has been elaborated and addressed in exit strategy. The strategy has provided several options to continue and maintain the project achievements. The government of TL is also committed to continue DARDC modality in other districts. The last Project meeting chaired by the Secretary of State of Civil Protection and attended by Vice Minister of MSA and Secretary of State of Environment decided to replicate and scale up the project using all possible funds including government regular budget, World Bank soft loan or other possible sources.  UNDP responded to the government to mobilize additional resources such as GCF, GEF and working with other development partners and across sectors on community resilience infrastructures. The project uses cross sectoral approach. The upcoming GCF project has a component of DARDC project i.e. construction of resilient infrastructure, it will adopt the DARDC modality to construct infrastructure and build from the lessons learned by the project.

On UNDP co-financing, please refer to table 6 in page 18 of the terminal evaluation report on co-financing under DRM2 project.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Mobilized additional resources through GCF which build on the good practices of DARDC.
[Added: 2019/12/15] [Last Updated: 2019/12/23]
SDU 2020/03 Completed Implementation of GCF project will starting in arch 2020 History
6.2 Improvement of tracking and co-financing in ongoing projects
[Added: 2019/12/23] [Last Updated: 2020/01/05]
SDU 2019/12 Completed Co-financing in other projects such as Coastal resilience and GCF full size project. History
7. Recommendation:

It is recommended to upscale and replicate lessons learned from this project by UNDP and other agencies involved in this project. This project has piloted community based disaster management in the Dili-Ainaro corridor and have generated a lot of practical knowledge. More areas of the project districts are still not covered by this project and there are other districts where such risk situation exists. Hence, up scaling should be done in those vulnerable areas within the present project districts and also other districts. To provide regular technical back-up and also for close monitoring, UNDP should provision a technical staff in UNDP CO Timor-Leste. Close monitoring and providing immediate feedback help to address problem timely and make project run on the track.

Management Response: [Added: 2019/12/15]

The exit strategy has suggested that the upcoming GCF project should adopt the DARDC’s top up grant modality to implement its main component i.e. construction of resilient community infrastructure. DARDC’s top up grant modality has been highly appreciated by the government and local communities for being transparent, effective and efficient in delivering project outputs. Lessons learned have documented in the project evaluation report which will be used for the designing of the future project including dissemination of lessons learned and best practices across portfolio.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Lessons learned and best practices have been shared during various meetings and interactions with the government. The new GCF project will be taking some of the good practices forward as it starts its implementation in 2020.
[Added: 2019/12/15] [Last Updated: 2019/12/23]
SDU 2020/01 Completed No further action required. History
8. Recommendation:

Programmatic approach of UNDP has been very successful in addressing the issues with multiple benefits. Government of Timor Leste decided to utilise fund in replicating successful approach of this project in other areas. UNDP has not contributed committed fund to this project. To maintain its credibility, UNDP should mobilize resources and available budget for such activities.

Management Response: [Added: 2019/12/15]

The statement that UNDP has not contributed funds is not accurate. Indeed, UNDP has contributed to the project through its project on Disaster Risk Management II (DRM2) refer to table 6: Co-financing of the project in page 18 of the terminal evaluation report. There is also transparency portal under the Ministry of Finance which captured government co financing in areas such as agriculture and agro-forestry at municipal level.  Further, the project exit strategy includes that UNDP should invest some of its TRAC funding to maintain the DRR portfolio in Timor Leste. UNDP has been supporting GoTL since 2002 for DRR activities.  Based on the request from the government of Timor-Leste, UNDP was able to mobilize USD 22.4M from the Green Climate Fund (GCF) to implement a six year (2020-2026) project to safeguard rural communities and their physical assets from climate induced disasters in six most vulnerable municipalities (Ermera, Liquica, Aileu, Baucau, Lautem, Viqeuque).  The project will develop climate risk information and risk informed policies/strategies and implement climate risk reduction and climate-proofing measures for small-scale rural infrastructure (a total of 130 priority infrastructure units in highly exposed locations) in order to build the resilience of vulnerable communities in six priority districts.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 GCF project on safeguarding rural communities and their physical assets from climate induced disasters in 6 most vulnerable municipalities (Ermera, Liquica, Aileu, Baucau, Lautem, Viqeuque) will start its implementation in 2020.
[Added: 2019/12/15] [Last Updated: 2019/12/23]
SDU 2022/06 Initiated The GCF project implementation will start in 2020 History
9. Recommendation:

The community exchange visits was lacking in this project. Future project should have exchange visits for communities to learn from others. Future project site people could be brought to the present project sites for promoting community to community learning and technology transfer from one community to another. This is the best way for transferring technology to farmers as farmers could explain by simplifying the technical terms more appropriately to another farmer making learning more effective.

Management Response: [Added: 2019/12/15]

This is noted. The upcoming GCF project and the current coastal resilience project does indeed include exchange visits so that farmers and government officials can learn from each other. The ongoing project on Biomass organized exchange visits and training between communities for their learning in 2019.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Organize cross-visit programme between farmers to learn from each other through the ongoing projects such as coastal resilience building project and share this idea during the GCF project inception meeting in 2020.
[Added: 2019/12/15]
SDU 2020/06 Initiated This will be shared during GCF inception meeting

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