Success message
error message
warn message
Mid term evaluation of the Korea – Vietnam Mine Action Project (00098770)
Commissioning Unit: Viet Nam
Evaluation Plan: 2017-2021
Evaluation Type: Project
Completion Date: 11/2019
Unit Responsible for providing Management Response: Viet Nam
Documents Related to overall Management Response:  
1. Recommendation:

Evaluation recommendation 1.

The project is underspent, so UNDP and KVMAP (in consultation with KOICA) should agree as soon as possible, to approve a one year, no cost adjustment of the project duration until 31 December 2021. This should be done before the end of 2019, so that KVMAP can confidently plan for the next two years. If the project is adjusted, then the results framework and the project targets will need to be re-set. (High Priority)

Some activities in KVMAP, like capacity building, MRE, VA and information management are ongoing requirements in Vietnam and will still be needed after the life of the current project.  Even if the project period is adjusted until the end of 2021, discussions should start between UNDP, VNMAC and KOICA about a possible Phase II for the project.  The focus of Phase II should be on capacity building for VNMAC, support to the provinces to better coordinate their mine action work, gender and strengthening the links between mine action and development. (Lower Priority or Ongoing)

At the senior management level, UNDP, along with VNMAC should actively encourage the MoD to take up their role as a co-chair on the JPCC. (Lower Priority or Ongoing)

 

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP management agrees with the recommendation to extend the project until 31 December 2021 and sees this as a requirement to ensure high-quality interventions, not least in the component for capacity development. A preliminary agreement about the revision of the project duration has already been reached between KOICA and UNDP, as evident in the minutes of the last Joint Project Coordination Committee (JPCC, i.e. KVMAP Project Board) meeting in September 2019. UNDP took early action and had a meeting between the Vice Minister of National Defence and the UNDP Resident Representative on 19 November, during which the fourth year of the project was agreed.

A potential follow-up to KVMPA has been discussed a few times throughout the year and on a meeting on 27 November KOICA and UNDP also agreed on timeline for development of such a proposal.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1 In advance of the next JPCC early 2020, UNDP will invite the VM and ensure VNMAC to officially engage with the office of the Vice Minister to advocate for the VM’s participation in the meeting.
[Added: 2020/03/03] [Last Updated: 2020/10/06]
KVMAP/UNDP 2020/09 Completed UNDP has tried to raise the issue to VNMAC. Due to his busy work schedule, the VM could not participate in the JPCC meeting on 09.09.2020. However, UNDP RR has had chance to meet and discuss with him unofficially on KVMAP-related matters in other occasions. History
1.2 UNDP to work closely with VNMAC to undertake internal government processes required for the Prime Minister’s approval for adjustment of the project duration.
[Added: 2020/03/03] [Last Updated: 2021/01/07]
KVMAP/UNDP 2021/01 Completed Please find attached decision by MOD History
2. Recommendation:

Evaluation recommendation 2.

For the capacity development of VNMAC, the self-assessment report of May 2019 should form the basis of new activities. VNMAC should release the self-assessment document and then a detailed capacity development plan should be developed by KVMAP for VNMAC. This should include activities such as the development of; a National Mine Action Plan 2021 – 2025, a National Mine Action Strategy, improved planning and prioritization systems, a resource mobilization strategy, a quality management system and the harmonization of standards. (High Priority)

As part of its capacity building support to VNMAC, KVMAP should seek external assistance from the GICHD and other relevant partners, and then establish a timetable to assist VNMAC harmonize the various standards currently being applied, into an agreed set of Vietnamese National Mine Action Standards. (Medium Priority)

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP agrees with the recommendation and will consider the Capacity Assessment report, which includes recommendations on the development of abovementioned strategy, action plan, prioritization system, resource mobilization plan and quality management system, during the development of the 2020 workplan.

The Capacity Development Action Plan template has been prepared and is being finalised with VNMAC to pursue and resource concrete capacity development outcomes with support from UNDP/KVMAP, as well as other stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.1 UNDP to support VNMAC in preparation of Capacity Assessment Report for wider distribution, as well as suggested distribution list
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/KVMAP 2020/01 Completed Updated Capacity Assessment Report attached History
2.2 UNDP to share template for Capacity Development Action Plan (CDAP) and engage with VNMAC in its finalization and approval by the JPCC
[Added: 2020/03/03] [Last Updated: 2020/10/06]
VNMAC/KVMAP 2020/09 Completed The issue and implementation of capacity development action plan was raised during the JPCC meeting on 09.09.2020. Due to limited time, there was no detail discussion on this plan. The JPCC acknowledged this action plan and requested the JPMU to finalize for implementation. The capacity development activities will be continued in 2021 with focus on measurable results. History
2.3 UNDP to integrate CDAP activities into 2020 workplan
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/KVMAP 2020/03 Completed Completed (2020 AWP attached) History
2.4 UNDP to ensure CDAP provide opportunities for support from GICHD and other relevant partners
[Added: 2020/03/03] [Last Updated: 2020/04/08]
KVMAP 2020/03 Completed Completed (2020 AWP attached with Action 2.3) History
3. Recommendation:

Evaluation recommendation 3. 

New targets should be set for survey and clearance for the additional year. These should be based on confirmed past performance and the assessed need in the provinces. Clarification should be sought by VNMAC from the MoD about the availability of the teams assigned to the project post-December 2020, to continue to work during 2021. The decision-making criteria for the prioritization process should be published by VNMAC and be clear to all. A process should be put in place by VNMAC where VNMAC and provincial authorities regularly meet to review the criteria and to decide new priorities. (High Priority)

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP agrees with the recommendation and as soon as the project revision until end of 2021 has been secured, new targets will be set. UNDP will also advocate VNMAC for sharing prioritization process, and to further improve it based on KVMAP lessons. UNDP will also explore new ways to engage with provinces.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.3 Lesson learned paper on prioritization of KVMAP S&C sites developed and shared with VNMAC for consideration for national-level application
[Added: 2020/03/03] [Last Updated: 2020/08/14]
KVMAP 2021/09 Initiated Due to Covid-19 and the Project is to be extended until end of 2021, the deadline of this is proposed to be changed to Sept 2021 History
3.1 Planning meeting with provinces on 2020 workplans and priorities for remainder of KVMAP
[Added: 2020/03/03]
VNMAC/ KVMAP 2020/02 Completed Meeting held in Binh Dinh 25-26 February with participation of key representatives from both provinces
3.2 2020 workplan for S&C finalised and approved at JPCC
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/ KVMAP 2020/03 Completed Completed (2020 AWP including S/C workplan to be signed by JPCC attached with Action 2.3) History
4. Recommendation:

Evaluation recommendation 4. 

MRE assistance activities should be ongoing at the current level with the existing partners. MRE should continue to be targeted at those groups identified in the KAP survey. KVMAP should carefully study the victim data from the past eight years to see if it gives any reason for small changes in the MRE approach, for example by targeting specific at-risk groups. The KVMAP should engage with the GICHD about participation in the EORE project. (High Priority)

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP agrees with the recommendation and will continue the current level of Explosive Ordnance Risk Education (EORE) in the two provinces. UNDP will also study the victim data carefully and engage with GICHD, incl. on new innovative approaches to EORE.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.3 UNDP to advocate with VNMAC and MOLISA on development of EORE Strategy for Vietnam based on KVMAP experience
[Added: 2020/03/03] [Last Updated: 2021/09/09]
KVMAP 2021/09 Initiated Due to Covid-19 and the Project is to be extended until end of 2021, the deadline of this is proposed to be changed to Sept 2021 History
4.1 Consultations with GICHD technical focal point on EORE
[Added: 2020/03/03]
KVMAP 2020/01 Completed Skype conversation 16 January 2020 btw GICHD (Ms. Rabie Radwa - Advisor Standards and Mr. Matthieu Laruelle – Advisor EORE) and KVMAP (Van – EORE Component Manager and Nils – CTA)
4.2 MRE implementation strategy finalised
[Added: 2020/03/03] [Last Updated: 2020/04/08]
KVMAP 2020/03 Completed Completed (MRE strategy attached) History
5. Recommendation:

Evaluation recommendation 5.

The VA policies and processes developed by KVMAP should be made available province wide and to all PwDs, but the delivery of services should remain focused on landmine and ERW victims.  UNDP should review the administrative arrangements of the project with MOLISA, to reduce any misunderstandings and to ensure timely payment for activities completed. KVMAP should review the number of VA activities listed in the workplan, as they look disproportionate to the rest of the project and the budget for the VA component. (High Priority)

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP partially agrees with this recommendation. UNDP will continue to advocate with VNMAC and MOLISA for full transparency on VA policies and processes and continue a focus on service delivery for landmine and ERW victims. UNDP will also keep advocating for the estimated 50,000 PwD, where the cause of disability was not due to ERW, to ensure they all have a disability certificate and, if eligible, access to government disability assistance. Moreover, UNDP has reviewed internally and does not see any evidence that the delay has been caused by administrative arrangements but rather see it being caused by delays in getting paperwork developed and approved in DSA/MOLISA. However, UNDP agrees to assess this together with DSA to ensure smoother process in the future, as well as a reconsideration of the number of VA activities.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.2 UNDP to advocate with VNMAC and MOLISA on development of VA strategic approaches (or its integration into larger PwD framework) for Vietnam based on KVMAP experience
[Added: 2020/03/03] [Last Updated: 2021/01/08]
KVMAP 2021/12 Initiated UNDP supported DOLISA in the two provinces to do the case management of UXO survivors, which verify again the numbers of UXO survivors and their needs. The case management results have been updated on the software for registry and information management of PwDs and UXO survivors. UNDP had several meetings with MOLISA/DSA to advocate for development of VA guidelines, or integration of VA into legal regulations relating to support for persons with disabilities, which is being reviewed for revision in 2021. UNDP continues to advocate MOLISA on this issue and provide technical assistance if any in 2021 for development of the guideline or inclusion into the law for persons with disabilities History
5.1 Victim Assistance Action Plan with emphasis on establishing clear processes between DSA/MOLISA and UNDP finalised
[Added: 2020/03/03] [Last Updated: 2020/04/08]
KVMAP 2020/03 Completed VA workplan integrated into 2020 AWP. Action plan and clear working processes btw DSA/UNDP attached History
6. Recommendation:

Evaluation recommendation 6.

Information management support provided to VNMAC by KVMAP should continue to work in cooperation with the NPA project to establish the VNMAC IMU, and it could be increased as that project, moves to the implementation phase.  The development of the VNMAC website should be finalized. At the province level, work should continue on establishing the sub-project offices information management systems. (High Priority)

KVMAP should encourage VNMAC to be more open and transparent with the release of data.  The rationale is that the information on landmine and ERW contamination is all historical and it does not affect current national security or military activities. Transparency of data will help with resources mobilisation. (Lower Priority or Ongoing)

UNDP should encourage Vietnam to announce and report its own national contribution to mine action to donors and the Landmine Monitor. (Lower Priority or Ongoing)

 

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP recognizes the need for the VNMAC to improve capacity to collect and manage data at the sector level. This has also been identified as a priority in the Capacity Assessment of VNMAC. The approval of the Circular on Mine Action will also help clarify the IMS for Vietnam. The KVMAP project website will be ready by 31 March 2020, whereas the improvement of the wider VNMAC site is on hold until further notice. UNDP will continue to work with relevant partners, incl. NPA, on a provincial level in Quang Binh province, and as relevant also on a national level. In Binh Dinh UNDP will continue its work, as the only operator, to strengthen the sub-PMU interaction with VNMAC IMU. UNDP will continue advocating for transparency and full accessibility to data, not least KVMAP-generated figures.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.2 UNDP to advocate with VNMAC on development of National IM Review and Strategy for Vietnam based on KVMAP experience
[Added: 2020/03/03] [Last Updated: 2020/08/14]
KVMAP 2021/09 Initiated Due to Covid-19 and the Project is to be extended until end of 2021, the deadline of this is proposed to be changed to Sept 2021 History
6.4 UNDP will advocate for VNMAC presentations in major MA-related events globally, as well as improved reporting to the Landmine Monitor
[Added: 2020/03/03] [Last Updated: 2021/01/08]
KVMAP 2021/12 Initiated Due date extended in line with KVMAP extension to end of 2021. History
6.1 Finalization of KVMAP site under VNMAC website
[Added: 2020/03/03]
KVMAP 2020/03 Completed Please see http://kvmap.vnmac.gov.vn/
6.3 IM capacity development training plan approved, incl. for provinces (ref. point 7)
[Added: 2020/03/03] [Last Updated: 2021/04/02]
KVMAP 2021/03 Completed An advance IM training has been conducted for 10 IM staff (including 3 females) of the Database Center/VNMAC. The training includes a 4-day theoretical session by Esri Vietnam and a 3-day field practice at Quang Tri Mine Action Center (QTMAC) for learning and sharing experience. The training did help to improve the IM staff with updated knowledge and skills on IMSMA and ArcGIS enterprise and its application. It is expected that the Database Center can be capable of piloting more advanced IM model with some S&C teams in the field in 2021 where appropriate. History
7. Recommendation:

Evaluation recommendation 7.

KVMAP should look at strengthening its involvement with provincial coordination of mine action in the two target provinces. Using information management as an entry point, KVMAP could assist the provinces with advice and training on planning and prioritization, quality management, reporting etc. with the aim of helping to eventually move toward the creation of provincial mine action centres, linked to VNMAC. The initial focus should be on Quang Binh where KVMAP should continue to work in cooperation with MAG and NPA to support the development of a sustainable provincial mine action centre. Lessons from this experience could then be applied in Binh Dinh. (Medium Priority)

UNDP should encourage the MAPG to meet on a regular basis. In the meantime, UNDP should look at informal ways for donors to coordinate their mine action work in Vietnam. (Lower Priority or Ongoing)

 

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP recognizes that provincial coordination is a key issue and will use the opportunity of the KVMAP engagement in Quang Binh and Binh Dinh, as well as new Decree 18 and draft Circular, to further strengthen this. UNDP will continue to offer technical support to the development and articulation of a clear and transparent prioritization and planning process. UNDP has already prepared guidance for prioritisation and planning with the VNMAC. However, it should be noted that final responsibility for such a process, or its announcement, lies with the Government of Viet Nam and Provincial People’s Committees specifically. UNDP welcomes the support and engagement with other stakeholders in advocating for, and supporting, VNMAC and PPCs to make progress on this as soon as possible.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.3 KV-MAP IM procedures reviewed with aim for nationwide application (ref. point 6)
[Added: 2020/03/03] [Last Updated: 2021/07/05]
KVMAP 2021/09 Initiated The project-based IM regulations which based on the KVMAP IM regulations has been revised taking into consideration of the comments and inputs from the two consultation workshops in the two provinces and relevant mine action operators. Due to covid-19 situation and no S&C in the first half of 2021, the revised IM regulations is planned to be finalized and submitted to VNMAC General Director for approval and application in the two project provinces in quarter 3, 2021. History
7.1 Planning meeting with provinces on 2020 workplans and priorities for remainder of KVMAP
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/ KVMAP 2020/02 Completed Workshop agenda and report attached History
7.2 UNDP to advocate with VNMAC on development of first provincial mine action programs and plans for two target provinces in line with new requirement of soon to be approved Circular (for Decree 18)
[Added: 2020/03/03] [Last Updated: 2021/01/08]
VNMAC/KVMAP 2020/12 Completed The two provinces have developed the 2021-2025 provincial Mine Action Plan and shared with VNMAC and UNDP. History
7.4 IM capacity development training plan approved, incl. for provinces (ref. point 6)
[Added: 2020/03/03] [Last Updated: 2021/01/08]
KVMAP 2020/12 Completed Training plan for 2021 agreed including an advanced training for VNMAC IM staff (please refer to the Action 6.3) and training on the new IM regulations when approved History
7.5 UNDP to help prepare concept note(s) for stakeholder coordination meeting, on national and provincial level, while continuing playing and active part in the Landmine Working Group
[Added: 2020/03/03] [Last Updated: 2020/12/08]
KVMAP 2020/12 Completed Draft prepared for national coordination; active engagement with MAG as lead on new proposal to WRA/PM under US State Department on coordination in Quang Binh. UNDP CTA has been nominated to become Co-Chair of the LWG in 2021 onwards. Hence, the recommendation has been addressed. History
8. Recommendation:

Evaluation recommendation 8.

The gender considerations in the project should be strengthened; using the guidance available (such as ensuring that gender is taken into account in surveys, priority setting, ensuring opportunities for equal employment, etc.) and then including gender aspects in project reports. (Medium Priority)

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP recognizes the importance of an improved gender-sensitive approach to data collection and project implementation. This includes the disaggregation of all relevant data by age and gender, as a minimum expectation. This will be integrated into the M&E Plan and 2020 workplans. UNDP’s technical advice regarding task prioritisation includes gender criteria and has been shared with the VNMAC for discussion. In addition, UNDP will advocate for the newly revised UN Gender Guidelines for Mine Action (November 2019) to be used in all components.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.1 Discussion with VNMAC about integrating gender considerations into 2020 workplan
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/ KVMAP 2020/03 Completed Completed. 2020 AWP attached with Action 2.3 History
8.2 Revised M&E framework taking into account of gender considerations
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/ KVMAP 2020/03 Completed Completed. M&E framework attached History
9. Recommendation:

Evaluation recommendation 9.

KVMAP should strengthen the link between mine action and development, by applying prioritisation, utilizing tools such as post clearance inspections, case studies etc. and then reporting against broader national development documents. KVMAP should also utilize the guidance given in the study on Mine Action and the SDGs, and investigate whether Vietnam could be considered by UNDP and GICHD as a pilot project in this regard. (Medium Priority)

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP recognizes its role in supporting the Government of Viet Nam in making progress on the Sustainable Development Goals (SDGs), and additional efforts will be made in 2020 to further link development and mine action.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 UNDP to develop Viet Nam context specific matrix to measure contributions to SDGs, as well as building these into the M&E plan
[Added: 2020/03/03] [Last Updated: 2021/01/08]
VNMAC/ KVMAP/GICHD 2021/12 Initiated GICHD and UNDP have started a pilot activity in Viet Nam to develop such a matrix. COVID-19 measures have caused come delays in the implementation, but a draft matrix is expected end of Q4/2021. It is in line with KVMAP extension to end of 2021. History
9.3 Continued engagement of UNDP in ITAD-led process ‘Generating evidence in mine action’ as part of the Global Mine Action Programme 2 (GMAP2)
[Added: 2020/03/03] [Last Updated: 2021/01/08]
VNMAC/KVMAP 2021/12 Initiated CTA has taken part in recent workshop and discussion and will continue to engage, for example in preparation of meeting/ workshop at NDM-UN23. It is in line with KVMAP extension to end of 2021. History
9.2 Discussion with UNDP person responsible for UNDP-GICHD SDG-MA pilot project on possible inclusion of Vietnam
[Added: 2020/03/03]
VNMAC/KVMAP 2019/12 Completed Discussion took place during December 2019. UNDP VN is preparing a plan and budget for including Vietnam in this initiative.
10. Recommendation:

Evaluation recommendation 10.

KVMAP should be on the lookout for good opportunities at the regional and global level to share experiences and exchange information. This could include through bilateral exchanges in the region, with the recently formed ASEAN ARMAC, through the KOICA ‘Peace Village’ program or with other countries that have based their mine action programme on the military. (Lower Priority or Ongoing)

UNDP should continue to assist and facilitate consideration of relevant international conventions, particularly the CCM, by the GoV, by providing information and facilitating visits and arranging meetings with convention officials as required. (Lower Priority or Ongoing)

 

Management Response: [Added: 2020/03/03] [Last Updated: 2020/11/14]

UNDP agrees with the recommendation. For VNMAC to develop as a fully functioning NMAA, it will benefit from exposure to best practices globally and in similar ERW-affected countries in particular. And as part of the UN family, UNDP will continue to “support progress towards implementation and ratification of key relevant global conventions, including inputs for periodic reports under the Convention on the Rights of Persons with Disabilities (CRPD) as well as efforts towards ratification of the Convention on the Prohibition of the Use, Stockpiling, Production and Transfer of Anti-Personnel Mines and on their Destruction (the Mine Ban Treaty -  APMBT) and the Convention on Cluster Munitions (CCM).” (Project Document pp. 8-9)

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.2 UNDP to develop concept note for south-south/triangular knowledge exchange and study tours
[Added: 2020/03/03] [Last Updated: 2021/01/08]
VNMAC/KVMAP 2021/12 Initiated Given the ongoing global health crisis and travel bans, this has been suspended. If the situation improves, it will be considered if it is feasible to arrange before the end of 2021. It is in line with KVMAP extension to end of 2021. History
10.3 UNDP will advocate for VNMAC presentations in major MA-related events globally, as well as improved reporting to the Landmine Monitor
[Added: 2020/03/03] [Last Updated: 2021/01/08]
KVMAP 2021/12 Initiated It is reported under key action 6.4 and in line with KVMAP extension to end of 2021. History
10.1 UNDP to contact APMBT and CCM ISUs to consult on their engagements with VNMAC, possible road maps and possible areas for collaboration
[Added: 2020/03/03] [Last Updated: 2020/04/08]
VNMAC/KVMAP 2020/03 Completed Consultation during NDM-UN23 in Geneva mid-February History

Latest Evaluations

Contact us

1 UN Plaza
DC1-20th Floor
New York, NY 10017
Tel. +1 646 781 4200
Fax. +1 646 781 4213
erc.support@undp.org