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Fiji Renewable Energy Power Project
Commissioning Unit: Fiji
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 01/2020
Unit Responsible for providing Management Response: Fiji
Documents Related to overall Management Response:  
1. Recommendation:

: UNDP to continue external technical and especially financial support for further promotion of RE in Fiji. Such external support projects and programmes are found instrumental in fast forwarding of an agenda like renewable energy. DOE and UNDP should continue exploring, the possibilities for mobilizing resources and preparation of a new project proposal, in consultation with stakeholders to follow up on FREPP interventions and to promote wider scale use of RE in Fiji.

Management Response: [Added: 2020/01/20]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.1. There is an opportunity to continue external technical and financial assistance through UNDP via the 7th program cycle of the Global Environment Facility (i.e. GEF-7). a. DOE to discuss together with UNDP or any GEF Agency, with Fiji’s National GEF Operational Focal Point the development of a new project concept (Project Identification Form, PIF) that builds on the results of FREPP. b. The GEF Agency should be able to provide guidance on how to conceptualize such project in such a way that it is aligned with the GEF-7 climate change mitigation objectives e.g. to promote innovation and technology transfer for sustainable energy breakthroughs, such as de-centralized renewable power with energy storage.
[Added: 2020/01/20] [Last Updated: 2020/08/16]
DOE 2019/09 Completed The GEF OFP has decided to programme all its GEF-7 allocation for a biodiversity-related project, and therefore there is no allocation from GEF-7 to progress any energy work. DOE has received Cabinet’s approval to review DOE’s REU Policy and NEP. DOE is receiving assistance from the Global Green Growth Institute (GGGI) and UNESCAP to complete the review of NEP. UNDP was part of the Inception Workshop for the review of NEP on 22nd July 2020. This action does not require further follow-up and therefore considered complete History
2. Recommendation:

: DOE with the support of UNDP to develop a follow up strategy. Some of the important interventions and outputs needing follow up includes;

  • The approval of Biofuel Policy: The draft BF Policy, prepared by the project, is presently in the vetting and approval process, therefore DOE should rigorously follow up to get the proposed policy approved as soon.
  • Bukuya PPP Model: The Bukuya Hydro Power Special Purpose Company (SPC) is still in its infancy and needs capacity building, administrative and technical support. Specific issues, which needs to be immediately followed up on includes; opening of a bank account, establishment of tariff guarantee fund, putting in place accountability, coordination and reporting mechanisms and establishment of a standard tariff through the Fiji Competition and Consumer Commission (FCCC) etc. 
  • Energy Information Forum portal: All project knowledge products should be sorted out, keeping in view its usefulness and relevance, by DOE and uploaded to the information portal. Similarly, all other energy related information should also be uploaded for easy accessibility and future reference.
  • Assessment reports of hydro and wind potential: DOE in due course to analyse the collected data and make available the detailed assessment reports for the benefit of stakeholders and investors.
  • iji Sugar Corporation (FSC) Labasa biomass power project: DOE to follow up on remaining issues faced by the FSC Labasa. These include lower tariff, non-availability of biomass fuel (non-bagasse), lack of interest of FSC management and inadequate technical support.
  • Biofuel Mills: DOE to work on development of a profitable model through increasing use and improving marketability of biofuels in the country.
  • Proposed standardized PPA: DOE to advocate with EFL to incorporate elements from the standardized PPAs, prepared by the project, into the EFL’s PPAs.

The National Electrification Plan: DOE to rigorously follow up on the formulation of NEP for its earliest formulation and endorsement.

Management Response: [Added: 2020/01/20]

Agreed

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Bukuya PPP Model
[Added: 2020/01/20] [Last Updated: 2021/01/13]
Fiji Government Department of Energy 2020/12 Completed Project is not operationally closed. History
Energy Information Forum portal
[Added: 2020/01/20] [Last Updated: 2020/08/16]
Fiji Government Department of Energy 2020/08 Completed During a Talanoa Session between the Fijian Government, and donors and development partners on 6th August, UNDP announced that the Renewable Energy Central Information Forum (https://www.reinfofiji.com.fj/) is available as a one-stop-shop for potential Independent Power Producers (IPPs) in renewable energy development. History
Assessment reports of hydro and wind potential
[Added: 2020/01/20] [Last Updated: 2020/08/16]
Fiji Government Department of Energy 2020/08 Completed All 15 wind monitoring stations on Viti Levu are operational and ranked according to their Annual Energy Production (AEP) potentials. During the post-FREPP Filming Mission in mid-July 2020, it was determined that the FREPP-rehabilitated station in Kaba is ranked 4th highest with an AEP of 5800MWh, the Vatukarasa station was ranked 5th highest with an AEP of 5238MWh, the Nadrau station was ranked 11th with an AEP of 3400MWh, while the Lomawai station was ranked 13th with an AEP of 2599MWh. For all the 15 feasible sites, the next steps are to prioritize which sites to develop bankable proposals for and conduct a socio-economic assessment. Project proposals for capital investments must consider environmental and social risks and allocate funds for ‘insurance’ especially against natural disasters such as tropical cyclone (e.g. the Kaba station was damaged by Tropical Cyclone Winston in 2016, while the Vatukarasa station was damaged by Tropical Cyclone Harold in early 2020). Once funding is secured, wind turbines are installed and commissioned, and electricity produced from wind energy is stored in a substation (like the Butoni Wind Farm) and then fed to the main electricity grid network operated by Energy Fiji Limited. 3 hydro monitoring stations are currently operational: (i) Navetau/Saqani (Vanua Levu); (ii) Kedra/Macuata (Vanua Levu); and (iii) Nasegai/Kadavu. For local ownership and cost effectiveness, villagers were trained on how to monitor data using data loggers and are providing data to DOE. After 3-5 years, data will be analyzed, and a feasibility report produced as way forward for installing community-based hydro projects in these 3 sites. Afterwards, the 3 data loggers will be used for the other 3 sites that are currently put on hold in Naiviqiri/Navakasiga/Bua (Vanua Levu), Lawaki/Kadavu, and Levuka-Kadavu. This action is complete. History
FSC Labasa biomass power project
[Added: 2020/01/20] [Last Updated: 2020/08/16]
Fiji Department of Energy 2020/08 Completed The Labasa biomass project is still ongoing but greatly affected by EFL’s change of tariff (from around $0.30 to $0.20). The FSC’s new CEO is now focusing more on planting sugarcane and producing ‘sugar’ which is their core product, rather than producing its own source of electricity. This action is now complete. History
Biofuel Mills
[Added: 2020/01/20] [Last Updated: 2020/08/16]
Fiji Department of Energy 2020/08 Completed CMFL is currently operating the biofuel mills in Rabi, Lakeba, Gau and Cicia. DOE will provide funding for the biofuel mill in Moala this year. This action is now complete. History
Proposed standardized PPA
[Added: 2020/01/20] [Last Updated: 2020/08/16]
Fiji Department of Energy 2020/08 Completed August 2020 Progress Update: EFL is now handling all follow-up work. This activity is considered complete. History
The National Electrification Plan
[Added: 2020/01/20] [Last Updated: 2020/08/16]
Fiji Department of Energy 2020/01 Completed The final report of ADB’s ‘A Framework for Power Sector Planning, Private Participation and Rural Electrification in Fiji’ is available. This activity is being handled by ADB and therefore dos not require further actions from UNDP. This is considered complete. History
The approval of Biofuel Policy
[Added: 2020/01/20] [Last Updated: 2021/01/13]
Fiji Government Department of Energy 2020/12 No Longer Applicable [Justification: Policy is with the SG's office. It is now the prerogative of the government on the passing of this bill or act.]
Project is financially closed. History
3. Recommendation:

FREPP has successfully implemented a wide range of interventions. However, it has also faced considerable delays during implementation and its end date was extended from Dec 2014 to May 2018. These delays mainly resulted from non-endorsement of NEP and time consumed by lengthy processes for establishment of Project Board, PMU and recruitment of project staff and procurement of goods and services. Furthermore, inadequacy (only 2 people PMU) and turnover of project coordinator also hampered the implementation.

Management Response: [Added: 2020/01/20]

For future such projects of UNDP and DOE, estimate timeframes/durations realistically by allocating adequate and sufficient timeframes for project organization, mobilization, recruitment of staff, procurement of goods and services and formulation of necessary implementation processes and procedures. Such project should employ adequate number of staff keeping in view the scope of the project interventions. Project plans also need to provide necessary allowance and flexibility for unforeseen delays and road blocks.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. The recommendation can be realistically carried out based on lessons learned during the implementation of FREPP. The implementing partner of future UNDP-GEF projects should recruit project staff within 3 months of project sign-off during which the inception workshop and induction training should be convened, UNDP support for procurement of goods and services should be implemented as per the signed Letter of Agreement, should be followed. Where possible, each project component should have a coordinator, or the project should have a chief technical advisor to support the PMU. The PMU should focus on the day-to-day management of project.
[Added: 2020/01/20] [Last Updated: 2020/08/16]
UNDP and Fiji Department of Energy 2020/08 Completed In future, project staff should have the necessary project management skills and knowledge of legal/law, policies and economics. The GEF OFP has decided to programme all its GEF-7 allocation for a biodiversity-related project, and therefore there is no allocation from GEF-7 to progress any energy work. This activity is complete. History
4. Recommendation:

The project has fostered successful collaboration with a wide range of stakeholders including governmental institutions, private sector, development partners, academia and local communities. However, it also has faced some partnership issues and its major co-financier – Vara Renewable Energy (VRE), dropped out during implementation, though the project found another co-financier, however this resulted in immense delays and changes in the project design.

Management Response: [Added: 2020/01/20]

In future such projects of UNDP and DOE, select partners carefully keeping in view their relevance, expertise, interest and commitment and, their roles and obligations should be clearly defined and agreed upon in advance. Similarly, in case of co-financing agreements/commitments obtain documentation to verifying availability of resources.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation can be realistically carried out through due diligence checks by both UNDP and Government. The standard UNDP due diligence checks for implementing partners (micro-HACT assessment) and responsible parties (capacity assessment) will apply in any future engagement with DOE
[Added: 2020/01/20] [Last Updated: 2020/08/16]
UNDP & Fiji Department of Energy 2020/08 Completed The GEF OFP has decided to programme all its GEF-7 allocation for a biodiversity-related project, and therefore there is no allocation from GEF-7 to progress any energy work. This activity is complete. History
5. Recommendation:

The project strived to effectively monitor and evaluate its progress and performance and the quality of its progress reporting was noteworthy, however most of the monitoring was limited to progress reporting and field visits. Furthermore, the absence of dedicated resources and specific M&E expertise within the PMU has considerably hampered the development and implementation of a comprehensive and effective project M&E system, especially collection, analysis and reporting of data related to project outcomes and impact indicators.

 

Management Response: [Added: 2020/01/20]

Such projects of UNDP and DOE need to employ dedicated M&E expertise, which should develop and implement a rigorous M&E mechanism and provide continuous feedback to the management during implementation and keep track of project outcomes and impact indicators. Furthermore, the PMU must facilitate the regular involvement of all stakeholders particularly the project partners (e.g. co-financiers) in the regular project reporting and monitoring of activities, not only during six-monthly and annual review meetings

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The recommendation can be realistically carried out. In addition to recommendation #3, the PMU’s role in facilitating and reviewing the M&E work have to be emphasized when the PMU is established. This is not only during MTR and TE but also in the quarterly reporting and annual PIR reporting. The PMU staff must have experience in project management and project M&E. The M&E experience of the PMU staff should be supplemented with training on the specific M&E requirements of UNDP-GEF projects to be able to carry out evaluations of the project performance and results/findings, conclusions and recommendations of independent M&E activities in a systematic manner. That will also enable them to adequately present the project status and project implementation plans to stakeholders through six-monthly and annual review meetings. Annual performance of the PMU must be reviewed based on not only its ability to achieve planned annual targets, but also its ability to effectively carry out M&E activities and implement agreed M&E recommendations
[Added: 2020/01/20] [Last Updated: 2020/08/16]
UNDP & Fiji Department of Energy 2020/08 Completed The GEF OFP has decided to programme all its GEF-7 allocation for a biodiversity-related project, and therefore there is no allocation from GEF-7 to progress any energy work. This activity is complete. History
6. Recommendation:

The goal of the project was to reduce GHGs from power sector in Fiji. Overall it can be concluded that project RE demonstrations have contributed in the reduction of GHGs from power sector. However, in view of the preliminary analysis, the original project target of cumulative reduction of 935.8 ktons CO2, seems to be quite ambitious. It is also highlighted that the project has not undertaken estimations or calculations on the status of overall GHG reductions to assess the overall impact

Management Response: [Added: 2020/01/20]

DOE, with the help of UNDP, conduct a comprehensive study to estimate the exact status of GHG reductions from project interventions. Furthermore, for future such projects set realistic GHG reduction targets, keeping in mind the scope of the project interventions, and, develop and implement rigorous mechanisms to collect and analyze time series data on impact related indicators

Key Actions:

Key Action Responsible DueDate Status Comments Documents
While UNDP can provide support technical advice to DOE regarding this recommendation, the DOE must advise if this recommendation can be realistically carried out including what is required or what are the constraints in carrying these out. The setting of GHG emission reduction targets is a must in the design of CCM/energy projects. Whatever reliable data/information (e.g., GHG inventories, energy consumption, etc.) are gathered or produced during the project preparation stage would be useful in the setting of realistic GHG emission reduction targets. But these targets can be adjusted depending on the changes in a country’s national circumstances. Hence, a regular tracking of the various parameters and factors that influence the magnitude of GHG emission reductions, must be done during the course of project implementation to be able to assess whether the targets can be justifiably adjusted say during the project mid-term.
[Added: 2020/01/20] [Last Updated: 2020/08/16]
UNDP and Fiji Department of Energy 2020/08 Completed DOE via the Climate Change Unit of the Ministry of Economy will advise UNDP by October 2020 if it requires technical assistance from the Climate Investment Platform (CIP). History

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