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Final Evaluation General Commission for Survey
Commissioning Unit: Saudi Arabia
Evaluation Plan: 2017-2022
Evaluation Type: Project
Completion Date: 12/2021
Unit Responsible for providing Management Response: Saudi Arabia
Documents Related to overall Management Response:
 
1. Recommendation:

Recommendations Related to Project Design
The project governance and management arrangements should be improved to ensure the project objectives are delivered efficiently and effectively. For that purpose, TORs should be prepared for the PB, NPM, and PIU, and the PIU should be strengthened by a technical advisor who will support it in ensuring the high quality of the project outputs.
The M&E plan should be prepared with specific and measurable performance indicators, timeframe, and clearly allocated responsibilities for collecting the data for each indicator.
11
The project strategy should be reassessed to define the stakeholder involvement properly. For that purpose, the Project Document should include a carefully prepared section outlining all the main relevant stakeholders, including their roles and functions/mandate, interest in the project, and form of participation. The project scope and results framework should be reviewed and redefined through a highly participatory process involving technical experts from all departments supposed to produce deliverables. The activities not completed within this project should be carried forward into the new project.
The project should foresee measures to address gender inequalities, disability, and social inclusion issues relevant to the results and activities.

Management Response: [Added: 2022/01/16] [Last Updated: 2022/01/17]

The current project has now ended. However, the new PD already contains project board and national project manager terms of reference and all the other consultants’ terms of reference will as well be prepared prior to hiring them.

The management evaluation plan will be prepared with the performance indicators/ timeframe as indicated in the results and resource framework.

The new project document does outline all main relevant stakeholders, including roles and functions/mandates in the project.

The new project document will be reviewed to take gender inequalities, disability, and social inclusion issues into account.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Ensure a CTA or Project manager is hired for the project and assign tangible M&E targets to achieve through TORs
[Added: 2022/02/13] [Last Updated: 2022/05/24]
UNDP 2022/12 Not Initiated The PD has been signed. CTA recruitment process will commence in the last quarter. History
2. Recommendation:

Recommendations Related to Annual Planning and Execution
The annual work plans should be defined precisely in a participatory process involving all concerned departments to ensure proper reporting and focus activities. The plans should be prepared with the flexibility to adjust activities according to institutional demands.
The technical advisors hired with the support of UNDP should be implicitly included in the annual work plans and should be requested to submit parallel reports to UNDP yearly.
The PIU should: (1) Systematically assess the project progress according to the M&E plan and report the evaluation data in the progress reports when rated as critical; (2) Strengthen risk management by regularly monitoring project risk and updating the risk log as required in the PD; (3) Improve the knowledge management and communication as required by the M&E Plan; (4) Carry out strong financial management and employ an appropriate system to track, record and report project expenses against the budget.

Management Response: [Added: 2022/01/16] [Last Updated: 2022/01/17]

In the new PD an annual work plan for each of the three years has been prepared and will be reviewed on an annual basis in a meeting with each and every relevant department.

For the technical advisors to submit parallel reports to UNDP yearly: This will be asked of each and every technical advisor in each department on a quarterly and annual basis.

For the PIU: Noted and all the above will be acted upon

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Set up quarterly meetings with CTA/Project Manager and annual meetings with all department heads prior to annual board meetings to ensure Annual work plans are properly planned and budgeted
[Added: 2022/02/13] [Last Updated: 2022/05/24]
UNDP/ GASGI 2022/12 Not Initiated CTA recruitment will commence in the last quarter History
3. Recommendation:

Recommendations Related to Project Reporting
The PIU should carry out regular project reporting by submitting quarterly progress reports.
The PIU should produce a single comprehensive annual report that meets all annual reporting requirements for the project. For that purpose, a template and minimum requirements for the content of the APR should be imposed.

Management Response: [Added: 2022/01/16] [Last Updated: 2022/01/17]

Quarterly meetings will be held with all heads of units and quarterly progress reports will be submitted.

One annual comprehensive report will be required prior to the project board meeting and a template for the APR will be provided by UNDP to GASGI.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Keep constant contact with CTA/PM to ensure QPRs and APRs are submitted in a timely manner
[Added: 2022/02/13]
GASGI (PMU) 2022/12 Not Initiated
4. Recommendation:

Recommendations Related to Project Collaboration
The project should implement a Web-Based Collaboration Platform to empower team members' use of online tools for collaboration and sharing. The platform will (1) provide a single communication hub where all project documents, software, and documentation are stored in one enterprise repository; (2) notify users about content and conversations they should be involved and (3) allow users to create tasks, assign tasks and notify others of the assignment.

Management Response: [Added: 2022/01/16] [Last Updated: 2022/01/17]

The web-based collaboration platform will be suggested to the president of GASGI to enlist the IT department of our national partner to create a web-based collaboration.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
this will be listed amongst tasks assigned to CTA
[Added: 2022/02/14]
GASGI 2022/12 Not Initiated
5. Recommendation:

Recommendations Related to Project Visibility
Information about the project and its results should be uploaded to the GASGI´s website to increase the project visibility.
To promote wider visibility, GASGI should establish a partnership with national television for the production of communication messages, audiovisual documentaries, and clips.
GASGI and UNDP should promote the dissemination of the project products in the country and international meetings.

Management Response: [Added: 2022/01/16] [Last Updated: 2022/01/17]

UNDP will encourage GASGI to increase project visibility and UNDP will be featuring the GASGI project on its website and in blogs.

 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
CTA/PM to present communication plan to GASGI President for approval and action
[Added: 2022/02/13]
GASGI/ UNDP 2023/12 Not Initiated
6. Recommendation:

Recommendations Related to the GASGI New Mandate
To ensure effective delivery of the new mandate GASGI should:
Complete the work on the transformation plan addressing the Agency's short- and long-term goals. This plan should be comprehensive enough to include a business case, outcomes, actions, milestones, target metrics, funding requirements, and training.
Develop a stakeholder engagement strategy including the vision and objectives of stakeholder engagement and the details of purpose, players, methods, and responsibility.
Develop a gender equity strategy articulating the priorities for advancing gender equity across the organization and achieving Vision 2030 goals.
Continue to develop the national geospatial data framework by promoting common classifications, content standards, data models, and other components facilitating data development, sharing, and use in a way that recognizes the need for compatibility with relevant international best practices and aligns with the government’s broader data policy approach and priorities.
Increase the amount of geospatial data accessible and free to use while mitigating security, ethical, and privacy risks.
Ensure that the data provided through the NCGD/GIC is findable, accessible, interoperable, reusable, and of high quality by preparation of a comprehensive data catalog; setting clear guidelines on data access; enhancing capabilities, skills, and awareness of data users; and attracting the private sector to share data.
Take an active role in identifying the opportunities and barriers to using and sharing geospatial data to drive economic growth and improve services to citizens and customers.
Prepare recommendations for policy interventions to support growth, competition, and innovation, based on the ongoing geospatial data market study.

Management Response: [Added: 2022/01/16] [Last Updated: 2022/02/13]

All above recommendations will be included in new PD except the gender equity strategy

Key Actions:

Key Action Responsible DueDate Status Comments Documents
All actions included in PD
[Added: 2022/02/13]
GASGI 2023/12 Not Initiated
Gender equity strategy submitted by CTA/PM is cooperation with UNDP Team leader
[Added: 2022/02/13]
GASGI 2023/12 Not Initiated

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