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Mid Term Review GEF Small Grants Project
Commissioning Unit: Sri Lanka
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 06/2019
Unit Responsible for providing Management Response: Sri Lanka
Documents Related to overall Management Response:
 
1. Recommendation:

Ensure that the services of the eco-tourism consultant being currently recruited strengthen a review of the business plans of eco-tourism grantees and to advise them of the necessary steps required to set up an income generating eco-tourism business

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

Hired an Eco Tourism consultant who has submitted a report on key actions all grantees should follow to be a sustainable venture

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Conduct meetings with the grantees and document the final report
[Added: 2020/05/17]
Project Manager 2020/02 Completed Eco Tourism Report completed on May 2019 and meetings conducted accordingly History
2. Recommendation:

Strengthen SGP6 linkages between grantees and business incubators to increase the capacities of grantees to upscale and possibly commercialize their activities into social enterprises.

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

SGP will be hiring a Business Development consultant who will help with developing business/sustainability plans and connecting the private sector where possible

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Host follow-up meetings with grantees and the private sector which needs to be in place
[Added: 2020/05/17] [Last Updated: 2020/12/09]
Project Manager 2020/09 Completed IITM, and Worldwide Client Based Training, two private companies have been contracted to conduct the task, afterwards the follow up meetings have been completed as well, where it was agreed that the grantees should develop business plans for their business sustainability. Thereafter 18 business plans were developed through the support of the Business Development consultants and the ownership on finding private partnerships have been guided for the grantees. History
3. Recommendation:

Work with UNDP’s BIOFIN Project to diversify the network of possible biodiversity financing partners who can be approached as a response to the lack of an extensive network of financing sources for the scaling up of SGP6

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

SGP to work with financing partners or BIOFIN Programme in investigating possible collaborations

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Host meetings with Nations Trust Bank or Biofin to support co-financing
[Added: 2020/05/17] [Last Updated: 2021/08/31]
Project Manager 2021/08 Completed the NTB withdrew and new discussions are progressing with Commercial bank, if it fails to seek other further options through GEF 07. Howvever the project has secured financing partnerships with MAS holdings to support Community Development Center CSO (CDC), and One Tree planted partner to support Ekabadha Kantha Maha Sangmaya CSO. History
4. Recommendation:

Request flexibility of UNDP Regional and GEF for any required extensions of SGP6 from its terminal date of 25 January 2021 in the event there are unforeseen delays or a slowing of the pace of progress by SGP grantees in delivering their contracted works.

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

SGP to seek a six- month extension until July 2021

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Request for a project extension
[Added: 2020/05/17] [Last Updated: 2020/06/05]
Project Manager 2020/05 Completed The CO has received approval from GEF for this extension. The project document has been amended accordingly. History
5. Recommendation:

The selection of the Colombo Landscape strategic grant proposals should give strong consideration to proposals that continue the revival of traditional cultivation on abandoned paddy lands (in response to conclusions drawn in Para 86). There are several strong reasons for this recommendation including:
 
 

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

The Colombo Strategic Project selected is on traditional cultivation of paddy varieties to closely monitor the revival of traditional cultivation paddy varieties.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Provide an emphasis to focus on ensuring the sustainability of the traditional paddy cultivation, including discussing at NSCs.
[Added: 2020/05/17]
Project Manager 2019/06 Completed Restoration of abandoned paddy lands are made a priority through conducted NSC discussions History
6. Recommendation:

To correct Project design, adjustments should be made for area targets for BD and LD in Outcome 2 that can be realistically achieved. For example, targets for reforestation, agro-ecological home gardens and grazing cannot be achieved due to prospective SGP grantees not proposing such initiatives. At this stage of SGP6, any attempts by the Central Program Management unit (CPMU) and the NSC to encourage prospective grantees to provide proposals to meet these targets will prove to be futile. Table 5 summarizes proposed new targets for Outcome 2 without changing the objective level targets of 20,000 ha for biodiversity and 15,000 ha for land degradation.

 

Table 5: Proposed new targets for Outcome 2

Indicator

New Target

(ha)

Indicative progress towards target

(ha)

Proposed new target (ha)

Biodiversity (BD)   10,000

17,500

26,000

17,500

Reforestation (BD)  10,000

2,500

2,000

2,500

Wetland Rehabilitation (LD) 3,000

9,000

6,000

9,000

Soil Conservation (LD) 2,000

3,000

2,000

3,000

Agro-ecological/home gardens (LD) 8,000

3,000

2,000

3,000

Grazing (LD) 2,000

0

0

0

Totals:

35,000

40,000

35,000

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

 Proposed new targets to be revised and approved through the involvement and consent of the NSC.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
NSC Meetings to be in place for this followup action
[Added: 2020/05/17]
Project Mangaer 2019/03 Completed Targets has been revised according to the MTR, and has been communicated to the National Steering Committee. History
7. Recommendation:

To improve the monitoring and evaluation of the Project, the CPMU should continue:
 
•         development of the SGP6 grant project database, complete with fields with information on the grantee, their addresses, disbursement levels, description of activities (with less than 100 words), and description of physical progress (which can be closely linked with key performance indicators (such as hectares of land rehabilitated or reforested etc.). Through the use of this new database, updating of progress and generation of SGP6 progress reports will be more efficient for the CPMU. This database is separate from the SGP database: https://sgp.undp.org/projects-154.html that does not have the capacities for efficient generation of progress reports;
•         support for monitoring indicators that reflect improvements in environmental quality for a particular watershed. This may include the monitoring of selected indicators that reflect water or soil quality prior to and after SGP interventions.
 
 

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

SGP with Knowledge Management to work on a seperate database, and SGP with Knowledge management to work on soil and water quality testing, including to provide proxy indicators to support quality of water and soil testing.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Active Database to be created by the knowledge management unit of knuckles, and Colombo
[Added: 2020/05/17] [Last Updated: 2021/09/01]
Project Manager 2021/08 Completed Database for Knowledge management for Knuckles and Colombo has been completed History
Conduct testing on Landscape soil and water results and produce report.
[Added: 2020/05/17] [Last Updated: 2020/12/09]
Project Manager 2020/12 Completed Water and soil testing has been completed for Knuckles and Colombo Landscapes. History
8. Recommendation:

Continue strong support for grantees who provide significant efforts to raise awareness of biodiversity that includes amongst others, the Herpetological Foundation of Sri Lanka (K-20), Marine and Coastal Resources Conservation Foundation (M-14), Organization for Aquatic Resources Management (C-14), the Small Cat Advocacy and Research (C-20) (in response to issues raised in Paras 78 and 84). Efforts to support this recommendation would include networking these NGOs with other potential sources of financing including the sources mentioned under the BIOFIN project. Without SGP support to find a sustainable source of funding after SGP6, these organizations will experience disruptions to their important work to raise the awareness of biodiversity and the need for its conservation in Sri Lanka.

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

Organize a private sector/donor platform where the grantees will present their project to seek further funding/collaborations. Meetings with the grantee and private sector to support co-finance efforts.
 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Develop agreements to ensure continuity of business.
[Added: 2020/05/17] [Last Updated: 2021/08/31]
Project Manager 2021/10 Initiated discussions are progressing but still not achieved due to Covid third wave lockdown and other priorities of several partners. History
Initial discussion to be in place.
[Added: 2020/05/17] [Last Updated: 2021/04/05]
Project Manager 2021/03 Completed Dialog partnership deviated due to Covid, SGP has engaged in a new partnership with One Tree Planted Organization in scope to work on reforestration. History
9. Recommendation:

To improve the monitoring and evaluation of the Project, the CPMU should continue:  development of the SGP6 grant project database (as mentioned in Paras 64 and 65), complete with fields with information on the grantee, their addresses, disbursement levels, description of activities (with less than 100 words), and description of physical progress (which can be closely linked with key performance indicators (such as hectares of land rehabilitated or reforested etc.).  Through the use of this new database, updating of progress and generation of SGP6 progress reports will be more efficient for the CPMU. This database is separate from the SGP database: https://sgp.undp.org/projects-154.html that does not have the capacities for efficient generation of progress reports; • support for monitoring indicators that reflect improvements in environmental quality for a particular watershed (as mentioned in Para 64). This may include the monitoring of selected indicators that reflect water or soil quality prior to and after SGP interventions. Thoughtful consideration should be made for the selection of indicators to monitor (that may include water turbidity, BOD, and carbon content of soil) and the frequency of indicator monitoring.

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

This is to be addressed under managment response 07, including to be incorporated along with the development of the SGP database

Key Actions:

Key Action Responsible DueDate Status Comments Documents
This is to be achieved along with question no 07 Management response and key actions.
[Added: 2020/05/17] [Last Updated: 2021/09/01]
Project Manager 2021/08 Completed ECR database has been completed (http://sgpsldatabase.org/undp/) given access for selected users. History
10. Recommendation:

Recommendations and proposals for future directions underlining main objectives are provided here as lower priority, and should be implemented according to available Project time and resources:
• For strategic grants, priority  should be given to proposals where the grantee has the potential to transform their organization into a social enterprise that will also achieve conservation goals of the Small Grants Programme. Realizing the potential to transform into a social enterprise will also increase the independence of the grantee precluding future needs for external or donor assistance (in reference to Paras 55, 69, 79 and 83);
• In the preparation of ToRs for grant proposals, the CPMU should recruit and utilize the services of an experienced consultant or internal staff to prepare terms of reference that are specific in details in the context of how the grants may be seriously considered. This should reduce the number of appeals, or make it easier for the CPMU to respond to appeals from unsuccessful applicants (as previously mentioned in Paras 34 and 67). This will provide the CPMU stronger rationale for the disqualification of various grant applicants.
 

Management Response: [Added: 2020/04/28] [Last Updated: 2020/04/28]

Recommendation to be considered along with the seventh phase PIF document. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1. prioritize social enterprise proposals for strategic grants through NSCs at phase 07.
[Added: 2020/05/17] [Last Updated: 2020/12/09]
Project Manager 2021/12 Initiated currently Colombo and Knuckles partners were provided support to transform into social enterprises for the 02 locations. Considering this recommendation we have planned the future Mannar location, that it would be developed as a social enterprise. But still the Colombo wetland partner is in progress. Further point two based on SGP6 lessons since all the grants have been given and rectification is not possible, from the TOR designing to providing grants will be strictly adhered under the OP7. The project operations are planned in Dec 2021. History
2. CPMU should to draft TORs supporting social enterprises businesses.
[Added: 2020/05/17] [Last Updated: 2021/08/31]
Project Manager 2021/10 Initiated Project is still engaging with CMPU but this is not still achieved due to third wave of covid History
Typology of project including the hectares and the location will be drafted by the consultant
[Added: 2020/05/17]
Project Manager 2021/06 Completed

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