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UNDP-GEF Mid-term Evaluation of the regional water security projects on the Orange-Senqu Basin
Commissioning Unit: South Africa
Evaluation Plan: 2020-2025
Evaluation Type: Project
Completion Date: 08/2022
Unit Responsible for providing Management Response: South Africa
Documents Related to overall Management Response:
 
1. Recommendation:

Private Public Partnership (PPP) should be treated together with Payment for Ecosystem Services (PES), and PPP project should be included in the finance committee’s scope of work. ORASECOM should analyse the performances of the contractor before renewing the contract and new agreement should include PES elements of training. New contract should also include capacitating of the finance committee of PES and promotion of peer learning component. It should also include provision of need assessment to design the training package and trainings should prioritize women with equal number.

Management Response: [Added: 2022/09/22]

Fully accept - Executing Agency (EA) fully agrees with this recommendation to treat PES and PPP as one project. The current consultant working on PPP will finalise baseline work by 31 August 2022. Executing Agency will then procure services of another consultant to support ORASECOM to implement recommendations from the two studies (PES and PPP).

The mandate and the skills of the Finance Committee are not necessarily those that are needed for PES and PPP. Executing Agency has ad hoc structures to guide the process for PPP. PES will be incorporated in these structures.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.2. Ad hoc structures have been engaged since June 2022 and this will continue.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/06 Completed
1.1. PES and PPP Consultant will be recruited to commence work in January 2023
[Added: 2022/09/22]
ORASECOM Secretariat 2022/12 Not Initiated Due to limited budget in 2022, a consultant will be hired in December 2022 to commence work from January 2023.
2. Recommendation:

Information generated on pollution and groundwater monitoring should be shared with the government of Botswana so that they will arrange pollution monitoring with their own resources to continue pollution monitoring where ORASECOM could play role of facilitator. Develop and promote community-based waste water management model.

Management Response: [Added: 2022/09/22]

Fully accept - It is worth noting that the Botswana Government has actually been supervising the consultants undertaking this assignment right from the beginning. The Government also participated in the groundwater quality survey under the JBS 3. Executing Agency will continue to engage the Botswana government to ensure utilisation of the findings from all these studies in planning as well as decision making. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Reporting on the use of the findings will be included in the project’s annual report, starting in December 2022.
[Added: 2022/09/22]
ORASECOM Secretariat, Botswana Team 2022/12 Initiated
3. Recommendation:

It is recommended to develop and implement knowledge management strategy and plan of actions and make a permanent arrangement (permanent staff, regular updating etc.) for effective and sustainable knowledge management. There should be a system for regularly updating the websites with knowledge products and progress of ORASECOM progress. Also public outreach activities which are underway be finalized in the 3rd quarter of 2022. Similarly, ORASECOM reports should be produced by mid-2023 and thereafter every 2 years and be disseminated to wide audiences besides Ministries.

Management Response: [Added: 2022/09/22]

Partially accept - ORASECOM has a Communications Strategy which includes knowledge management. However, implementation plan is not yet in place.

The issue of permanent Communications staff in ORASECOM has been discussed at different meetings of the ORASECOM Council. The limiting factor is funds to sustain the position in a long term. The Project will support communications and knowledge management functions during its lifespan while ORASECOM continues to explore options to sustain the position permanently.

The project contributed to the revamping of the website. However, training is required on maintenance and upkeep of the website. The Communications and Knowledge Management Officer will lead the training of staff on this.

Public outreach materials are under development. Some of these will be finalised in quarter 3, 2022 (newsletter, information sheets on demonstration projects and key project deliverables). Otherwise, development of material is continuous.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.3. First training will be undertaken on maintenance and upkeep of the website.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/11 Overdue-Initiated
3.4 Public outreach material to be developed and disseminated.
[Added: 2022/09/22] [Last Updated: 2022/11/14]
ORASECOM Secretariat 2023/02 Initiated The first set of the materials will be developed and disseminated by Feb 20200. The material development will be continuously developed quarterly basis until end of the project. History
3.2. Recruit a Communications and Knowledge Management Officer.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2022/10 Completed Communication Specialist was hired and is onboard. History
3.1. Develop annual communications and knowledge management plan.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/12 Not Initiated
4. Recommendation:

It is recommended to develop a concrete plan of action with standard indicators to manage pollution more efficiently and cost-effectively. The target may need to be reviewed and for remaining pollutants, other potential donors should be approached. The source points of pollution should be monitored and reported regularly.

Management Response: [Added: 2022/09/22]

Fully accept

Key Actions:

Key Action Responsible DueDate Status Comments Documents
4.3. Enter into partnerships/ collaboration with other donors (sign two partnership agreements on pollution control on Mohokare)
[Added: 2022/09/22]
ORASECOM Secretariat and Government of Lesotho 2024/05 Initiated
4.1. The targets and scope of work have been reviewed. A comprehensive implementation plan is in place.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/07 Completed
4.2. Implementation of the plan (monitoring of pollution) will kick off in Quarter 3, 2022.
[Added: 2022/09/22]
ORASECOM Secretariat and Government of Lesotho 2024/05 Not Initiated
5. Recommendation:

Invasive species controlling should be done through conservancy model because economic benefits from removing of Prosopis is only possible for the first year and only in the areas where the trees with timber value or wood value exists. ORASECOM should work with NUST who has experience from research on Prosopis. Namibia intends to develop a system for monitoring groundwater level to track the effectiveness of Prosopis clearing on water level and this could be shared with all countries so that they could benefit from it. For the field level monitoring and documentation, post graduate students could be included.

Management Response: [Added: 2022/09/22]

Partially accept - The Prosopis Demonstration Project is being implemented in three different land use types - national protected area, local authority and communal land. Conservancy approach may only be applicable in the communal set up if the area has the necessary natural resource base. Also, the project does not have resources and time to gazette the area as a conservancy.

In order to ensure sustainability and equitable distribution of resources (which is expected through a conservancy approach). The project is engaging with Namibia government to align with relevant policy frameworks (e.g. Forest Management Act, Environmental Management Act) through the national Project Steering Committee.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1. PMU to ensure that national level PSC considers sustainability and equitable sharing of benefits through PSC meeting.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2022/10 Completed PMU raised this up at the PSC meeting in Namibia. PMU will keep repeating the same message. History
5.2. Executing Agency will initiate discussions at national PSC on engagement of NUST/academic institutions in the project.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2022/10 Completed The involvement of PSC was tabled at the national level PSC and approved. PMU was further tasked to work on a MoU between the project and NUST. History
6. Recommendation:

Regarding rehabilitation and management of critical ecosystem of the Orange-Senqu River Mouth, it is recommended to revise the scope of the work to include RAMSAR site status reinstatement and to conduct piloting for rehabilitation of the salt marshes with community employment. The recommendations for developing JMP should be implemented through working closely with DFFE, South Africa.

Management Response: [Added: 2022/09/22]

Fully accept

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.2 Convene a first meeting between Namibia and South Africa on development of an Integrated Joint Management Plan (considering national laws). The project will then support development of the Plan, if the two Parties agree to it.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2022/11 Overdue-Initiated The meeting was postponed to November 2022. History
6.1. The scope work will be revised for RAMSAR site status reinstatement.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/11 Overdue-Not Initiated
7. Recommendation:

Install data monitoring stations along the strategic points of the Lesotho side of the Mohakare river and facilitate a constructive working relationship between ORASECOM and ICMP.

Management Response: [Added: 2022/09/22]

Fully accept

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Installation of data stations will be done in line with activities in Recommendation 4 above. Executing Agency has an agreement (cooperating framework) with GIZ ICMP which aims to harmonise activities on the Mohokare and wider basin.
[Added: 2022/09/22] [Last Updated: 2022/11/14]
ORASECOM Secretariat, Ministry of Water, Lesotho 2023/03 Initiated Initiated. Tender documents are under development. History
8. Recommendation:

Design reporting arrangements between Lesotho and South Africa on data monitoring, impacts of pollution and pollution management, and of industrial development and mitigation of the impacts thereof between countries.

Management Response: [Added: 2022/09/22]

Fully accept

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.2. Determine WIS user needs with regards to water quality
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat, Ministries of Water and Environment of Lesotho and South Africa 2022/10 Completed WIS user needs were discussed and determined during the Water Resources Quality Workshop (See attached the report page.11) History
8.1. Convene a meeting for engagement of Lesotho and South Africa on data monitoring, impacts of pollution and pollution management (considering national laws).
[Added: 2022/09/22]
ORASECOM Secretariat, Ministries of Water and Environment of Lesotho and South Africa 2023/03 Not Initiated
8.3. Recruit a consultant to update the ORASECOM’s Water Information System (WIS) to support data and information sharing amongst States.
[Added: 2022/09/22]
ORASECOM Secretariat, Ministries of Water and Environment of Lesotho and South Africa 2022/12 Not Initiated
9. Recommendation:

Revising and developing updated SAP and country-specific Action Plans for the next 5 years should be done by the end of 2022 taking account of changes in the Basin and with emphasis on key drivers (populations, climate change, poverty) as well as developments such as the Botswana-Lesotho water transfers.

Management Response: [Added: 2022/09/22]

Fully accept

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Terms of reference for a consultant to lead this process will be developed by 31 August 2022, consultant recruited by 15 November and inception meeting will be held by 10 December 2022.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/12 Initiated
10. Recommendation:

It is recommended to link Google Analytics to the WIS site to track hits and that administrator monitor and report on routinely basis to ORASECOM. Indicators in the WIS should be clear and gender considered. Also raise resources for the other stations and for linking data therefrom to the WIS. Identify priority stations (upper catchments of the basin) for incremental implementation. Develop and agree (sign) data sharing protocol between the member states.

Management Response: [Added: 2022/09/22]

Partially accept - ORASECOM State Parties subscribe to the SADC data sharing protocol, and this has been guiding ORASECOM to date with no challenges.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1. ToR for upgrading of WIS will include development of a tracking tool that will monitor use of the system. The tracking tool may be Google Analytics or similar.
[Added: 2022/09/22] [Last Updated: 2022/11/14]
ORASECOM Secretariat, UNDP 2022/11 Overdue-Initiated The ToR will also include identification of socio-economic indicators, notably gender related indicators to be incorporated in the WIS (as well as a system for collecting such data). PMU engaged with GIZ Transboundary Water Management/ Integrated Catchment Management (ICM) Programme which has also allocated funds to support ORASECOM to upgrade its communication and knowledge management systems. GIZ and ORASECOM SAP Implementation Project developed a work plan on joint activities (including communication and knowledge management). Refer to 10_1. As part of the work plan, ORASECOM (PMU) will finalise a needs assessment and produce draft rules of procedure on data sharing (by end of March 2023) before a consultant will be hired to upgrade the WIS. The consultant will be procured and paid by GIZ. History
10.2. Identify priority basin-wide monitoring stations as a part of establishment of basin-wide water resources quality objectives.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/06 Completed
10.3. Mobilised additional financial resources through the cooperating framework between GIZ TWM and ORASECOM which includes resources for rehabilitation of monitoring stations.
[Added: 2022/09/22]
ORASECOM Secretariat, UNDP 2022/09 Completed
11. Recommendation:

Data sharing between countries was found facing technical problem. There are many lessons from UNDP/GEF projects on data sharing from different parts of the globe. UNDP through its global network should help share lessons for successful data management projects from other countries. Before these, it is recommended to ORASECOM make data sharing agreements with protocol of data sharing between the Member States.

Management Response: [Added: 2022/09/22]

Partially accept - The challenges are around purpose for data sharing (undefined user needs) and the WIS infrastructure.  The Executing Agency will recruit a consultant to upgrade the WIS so that it supports data sharing between the countries.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
11.1. Develop ToR to update WIS, drawing from best practice on data sharing in River Basin Organisations e.g. through IWLEARN
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat, UNDP 2023/03 Initiated ToR will be developed by end of March 2023. History
11.2 Upgrade WIS
[Added: 2022/09/22]
ORASECOM Secretariat, UNDP 2023/12 Not Initiated
11.3. Produce quarterly monitoring reports on data sharing efforts by the State Parties undertaken through WIS and other interventions.
[Added: 2022/09/22]
ORASECOM Secretariat, UNDP 2023/07 Not Initiated
12. Recommendation:

All activities that are behind the target should be moved in fast tracks to ensure that by the end of the project targets are attained. Signing of agreements should be given priority because that will affect the follow up activities.

Management Response: [Added: 2022/09/22]

Partially accept - The Executing Agency agrees to fast-track implementation, however, some activities require lengthy consultations and negotiations amongst four State Parties. The Executing Agency is therefore requesting for a 12-month project extension to enable necessary consultations and negotiations to be undertaken for complete delivery of activities.  Project implementation was mainly slowed down by factors attributed to COVID-19 for about 2 years and the project will not be able to fully make-up for the lost time without an extension.    

Key Actions:

Key Action Responsible DueDate Status Comments Documents
12.1. Fast-tracking strategy will be developed and implemented.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2023/12 Not Initiated The strategy has not been done. To be completed by end of December 2023. History
12.2. The Executing Agency is requesting for a 12-month extension justified by the delays and factors beyond the control of the project, notably delays that came as a result of COVID-19.
[Added: 2022/09/22]
ORASECOM Secretariat 2022/12 Not Initiated
13. Recommendation:

Transboundary Environmental and Social Assessment (TB-ESA) guidelines should be implemented and for this secretariat prompt South Africa for a response and also ORASECOM strengthen its relationship with relevant Ministries to ensure that countries are aligned in terms of progress. Gender balance should be maintained in workshops representation.

Management Response: [Added: 2022/09/22]

Partially accept - All the State Parties have nominated representatives to the Committee that is leading drafting of the Transboundary Environmental and Social Assessment Guidelines. South Africa however does not have a representative from Environment in the Committee. The Executing Agency is in discussion to get Environment department in South Africa on board.

The recommendation on gender balance is noted and supported. However, nominations for participants in project activities and workshops are guided by ORASECOM’s procedures which the project has little control over. The Project is working with ORASECOM to strengthen women participation and mainstreaming.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
13.2. Establish a Women in Water Diplomacy Network that will support women empowerment in the basin.
[Added: 2022/09/22]
ORASECOM Secretariat 2023/06 Initiated
13.1. Undertake consultations with the Department of Environment Forestry and Fisheries to get commitment and representation on the TB-ESA Committee.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2022/10 Completed The Department fully participated in the development of TB-ESA Committee. History
14. Recommendation:

Namibia team was unclear on the baseline study and rehabilitation of the OSRM (who is operating what and how?). A recommendation is to implement pre-agreed joint management and implementation arrangements and train the officials and communities of both countries on implementation interventions. This training should integrate country specific data.

Management Response: [Added: 2022/09/22]

Partially accept - The focus for rehabilitation of the River Mouth was intended for the degraded South African part of the wetland so that the RAMSAR status is obtained for the entire area (currently South Africa lost the Ramsar classification for this wetland while Namibia maintains the status).

Key Actions:

Key Action Responsible DueDate Status Comments Documents
14.1. Convene a meeting between Namibia and South Africa to promote development of a joint management plan for the River Mouth.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2022/11 Overdue-Initiated Not initiated. Meeting was postponed to November 2022. History
14.2 Develop a joint management plan for the River Mouth
[Added: 2022/09/22]
ORASECOM Secretariat 2024/06 Not Initiated
15. Recommendation:

Recommended to develop a ToR and commission consultant in the 3rd quarter of 2022 to analyse social and environmental benefits of all interventions with gender priority, balanced benefit distribution (sharing) and including indicators across interventions implement in M&E of the project activities. M&E should also include impact monitoring.

Management Response: [Added: 2022/09/22]

Partially accept - Social and economic assessments have already been included in baseline studies for the demonstration projects. The Executing Agency is of the opinion that what might be missing is a robust M&E system with social economic indicators.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The M&E system with social and economic indicators will be designed for each demonstration site to help track social and economic benefits, including gender.
[Added: 2022/09/22] [Last Updated: 2022/11/07]
ORASECOM Secretariat 2023/03 Not Initiated History

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