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Home-Owners of Ukraine for Sustainable Energy Solutions (HOUSES)
Commissioning Unit: Ukraine
Evaluation Plan: 2018-2022
Evaluation Type: Project
Completion Date: 08/2021
Unit Responsible for providing Management Response: Ukraine
Documents Related to overall Management Response:
 
1. Recommendation:

R1: Strengthen outcomes indicators and exit strategies in future project design and formulation. 

For future project design and formulation, UNDP Ukraine should include:

· outcomes-based performance targets to balance expected results with outcome-oriented indicators to better assess the project effectiveness

· Specific activities that incorporate exit strategies to sustain future mobilisation of home owners associations after the project is completed

Management Response: [Added: 2021/09/07] [Last Updated: 2021/09/15]

The recommendation is accepted. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
New project proposals for relevant actions will be developed in line with the recommendation above and will include: (a) at least two outcome level indicators with specific targets; (b) specific activities for sustaining the project results (project’s exit strategy).
[Added: 2021/09/15]
IDRPB portfolio manager 2022/12 Initiated Some ideas on the way forward to be presented at the final project Board.
2. Recommendation:

R2: Improve synergies with other UNDP-led Ukraine projects/programmes to maximise collective results

UNDP Ukraine could strengthen synergies by enabling collaborations and cooperations among other UNDP-led projects with similar portfolios and outcomes to maximise impact and efficiently allocate resources to achieve collective results effectiveness.

Management Response: [Added: 2021/09/07] [Last Updated: 2021/09/15]

Recommendation is accepted.  

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The Inclusive Development Recovery and Peace-building portfolio within the potential follow-up action, as well as the ongoing projects, will explore additional opportunities for extended collaboration and cooperation with other UNDP-led projects, both within Inclusive Development Recovery and Peacebuilding (IDRPB) Portfolio, and other portfolios: Democratic Governance, Energy and Environment.
[Added: 2021/09/15]
IDRPB Portfolio Manager 2022/12 Initiated The collaboration is already happening with the Energy and Environment portfolio for the EIB funding on EE project and waste management for HOAs.
3. Recommendation:

R3. Communicate project results with focus on benefits and impacts on societal and community wellbeing. To strengthen the communications of the project results, UNDP Ukraine should focus on reporting and presenting the project’s outcome-based benefits and impacts of having HOAs on the societal and community well-being. By doing so, the project would enable international donors, national/regional/ local authorities and local communities to better understand the positive changes to beneficiaries made by project interventions.

Management Response: [Added: 2021/09/07] [Last Updated: 2021/09/15]

Recommendation is partially accepted. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The project results with focus on benefits and impacts on societal and community wellbeing were communicated throughout its implementation period. A number of human stories were captured and widely disseminated reaching the target audiences (e.g. through videos shared on facebook pages of UNDP in Ukraine and “Your House” resource page for HoAs). The communication materials produced by the Projects can be used further to maximise the positive effect. Therefore, the Project’s results will be further communicated both to the national and international partners (presented at the Project Board meeting, included in the reports and communication materials) and disseminated through UNDP website and social media.
[Added: 2021/09/15] [Last Updated: 2022/04/20]
IDRPB Portfolio Manager 2022/03 Completed A series of media pieces was produced and disseminated within the project, including animated videos and thematical articles, focusing on reporting and presenting the project’s outcome-based benefits and impacts of having HOAs on the societal and community well-being. As previously planned, these communication materials were presented at the final Project Board meeting conducted in October 2021 and the final reporting to the donor (submitted in January 2022) and the Ministry for Development of Communities and Territories (submitted in October 2021). The available communication materials could be found by links: Animated video on the best HOAs practices during COVID quarantine: https://www.facebook.com/UNDPUkraine/videos/217678563234153 Seven videos about best practices of the establishment of HOAs: https://business.facebook.com/tviydimtv/videos/784042745394459/ https://business.facebook.com/tviydimtv/videos/552615142228919/ https://business.facebook.com/tviydimtv/videos/493163784630363/ https://business.facebook.com/tviydimtv/videos/614987159331904/ https://business.facebook.com/tviydimtv/videos/472163966982422/ https://business.facebook.com/tviydimtv/videos/396305571249475/ https://business.facebook.com/tviydimtv/videos/445348049445534/ https://business.facebook.com/tviydimtv/videos/2271780182932477/ History
4. Recommendation:

R4: Consolidate institutional knowledge for HOAs into one primary source. For ease of access to all institutional knowledge on HOAs, UNDP Ukraine could consolidate all institutional knowledge into a single one-stop-shop platform. This could include the information brochures and booklets on legislations and regulations for HOAs, the set-up and continuous management of HOAs, training materials, best practice manuals, video links on HOAs, FAQs.

Management Response: [Added: 2021/09/07] [Last Updated: 2021/09/15]

Recommendation is partially accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
The information materials, manuals, online courses, etc. produced by the project are available at http://www.houses.in.ua (this website can be further transformed into a full-fledged electronic library) or maintained by the project partners (https://prometheus.org.ua). The creation of consolidated source(s) of institutional knowledge for HOAs (resource centers, electronic library or dedicated sections at the existing online knowledge hubs) will be included in the project proposal for a follow up action and discussed with potential donors/implementing partners.
[Added: 2021/09/15]
IDRPB Portfolio Manager 2022/12 Initiated
5. Recommendation:

R5: Rollout and scale-up the HOUSES Project across 24 regions in Ukraine. In the future of any stakeholder approval, it is strongly recommended that UNDP Ukraine should continue to scale-up from its HOUSES Project model across 24 regions in Ukraine and to be a long-term project (4 to 5 years) to embed the results effectiveness. This should be done by working in close partnership with relevant partners at national, regional and local levels. Building from the current HOUSES Project activities, there should be further integrated activities:

  • Harmonisation/amalgamation and strengthening of the legislations and regulations to enhance HOAs with the right environment and favourable conditions to thrive in
  • Organise study exchange/experience-sharing visits, in other countries of similar context and/or culture to Ukraine, for increased exposure to acquiring knowledge/application of best practices in HOAs
  • Strengthen the institutional infrastructures (local resource centres, energy efficiency technology support centres, legal aid services, association of HOAs, apartment building management companies) at different regions to support and sustain HOAs
  • Implement awareness and information campaign at national and regional levels to reach out to a wider population community, especially to the smaller towns and the rural regions

Disburse micro grants for HOAs to work on small modernisation capital or “greening” projects

Management Response: [Added: 2021/09/15]

Recommendation is accepted.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Based on the HOUSES project’s achievements and lessons learned, and taking into consideration the recommendations above, suggestions on the follow-up action will be presented to national stakeholders and international partners. The potential continuation and scaling-up of the HOUSES project will be further discussed at the final Board Meeting and included in the Final Report. IDRPB will be following up on this matter and will developed and submit a project proposal once relevant funding opportunities are identified.
[Added: 2021/09/15]
IDRPB Portfolio Manager 2022/12 Initiated Final project board is scheduled for September 2021, the final report is due 22/01/2022.

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