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Mid-term evaluation of the project“ Sustainable Cities in Turkmenistan: Integrated Green Urban Development in Ashgabat and Awaza”
Commissioning Unit: Turkmenistan
Evaluation Plan: 2021-2025
Evaluation Type: Project
Completion Date: 09/2021
Unit Responsible for providing Management Response: Turkmenistan
Documents Related to overall Management Response:  
1. Recommendation:

Strengthen the Project Team

Management Response: [Added: 2021/09/29]

The recommendation is partially accepted and addressed through actions below. UNDP believes up to 30% of time of CTA to be spent on-site shall be sufficient to provide required level of technical support, hands-on training, advice, and guidance for the project team. The task leader for the transport component will also be hired on delivery-based consultancy to improve engagement with relevant national stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
1.a. CTA will spend up to 30% of time in the country (as opposed to 50% recommended), which is sufficient considering the current ongoing COVID-19 pandemic situation and country’s restrictions on international and internal travel as well as burdensome internal approval/protocol procedures for a foreign national to meet and engage with the government institutions.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project Team 2022/12 Initiated Frequency of visits and presence of the CTA in the project country will depend on the status of COVID-19 travel restrictions. History
1.d. Project will hire International or National consultant on sustainable urban planning.
[Added: 2021/09/29] [Last Updated: 2022/10/10]
UNDP CO, Project Team 2022/12 Initiated The hiring of the NC is delayed due to long discussion on details of scope of the assignment and ToR tasks with the subordinated organizations of the Municipality of Ashgabat. History
1.e. Project will hire a National or International consultant on GHG reductions calculations.
[Added: 2021/09/29] [Last Updated: 2022/11/02]
UNDP CO, Project Team 2022/12 Initiated ToR for International Consultant prepared and approved by Project Board on May 2022. During the PIR preparation the changes in TOR were discussed. The process of hiring International Consultant begins in the mid of November. History
1.b. Project Team will hire the Project Junior specialist and a national Consultant on holding energy audit in Avaza. Due to in-country travel restrictions between provinces, Project Junior Specialist together with NC will be hired from Avaza or Turkmenbashi city to closely work with administrations of selected hotels.
[Added: 2021/09/29] [Last Updated: 2022/08/03]
UNDP CO, Environment Portfolio, Project team. 2022/07 Completed The recruitment of Project Junior Specialist on Energy Audit has been completed and the incumbent is awaiting contract signing. It is expected that the specialist will start his duties by mid-August 2022. Furthermore, significant easing of the restrictions in Avaza NTZ and agreement reached with the relevant authorities on a number of pilot hotels in Avaza to conduct energy audits will provide the project team to boost its activities within the Component 2 and catch up on delayed activities since the start of the COVID-19 pandemics related restrictions. History
1.c. Project will hire a national consultant to implement transport related activities on a delivery-based concrete tasks. If progress is achieved on collaboration and positive engagement with “Turkmenavtotransport” Agency, then this NC position can be revised and re-advertised to hire a Project Specialist on transport related activities.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
UNDP CO, Project Team 2022/04 Completed The NC was hired in April 2022 and started working in “Turkmenautotransport” Agency. History
2. Recommendation:

Increase the effectiveness of the Project Board.

  1. Increase the frequency of PB meetings (twice a year, at least until full participation of all key stakeholders is ensured)

       2.The Project manager performs the functions of the PB secretary.  

Management Response: [Added: 2021/09/29] [Last Updated: 2021/09/29]

The recommendation is generally accepted. Project will exert more constructive efforts to improve communication with members of PB meeting. 

Key Actions:

Key Action Responsible DueDate Status Comments Documents
2.a. Project will increase PB meetings up to twice a year upon its necessity and availability participation of all members of PB.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
UNDP CO, Project Team, Members of PB meeting 2022/12 Initiated The PB conducted on May 4, 2022. Next PB is scheduled for November 2022. History
2.b. Project will prepare and share quarterly reports with PB members briefly outlining the project progress achieved, issues and challenges encountered and suggested solutions that Project seeks from PB members, collectively and/or individually, when needed.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
UNDP CO, Project Team, Members of PB meeting 2022/12 Initiated Detailed project report on progress and results across all components have been presented to members during PB meeting on May 4, 2022 and brief progress report and issues have been provided in the form of handouts. History
3. Recommendation:

Provide targeted trainings to the relevant staff of Governmental Agencies, representatives of private companies and public organizations, in best practices to identify, design and implement projects in the fields of sustainable urban planning, street lighting, waste recycling, sustainable transport.

Management Response: [Added: 2021/09/29]

The recommendation is partially accepted. The project will continue to conduct related trainings for government officials, stakeholders, private sectors, and NGOs.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
3.2. Preparation of tutorials with Turkmen State University named after Magtymguly (TSU) for student after the implementation of pilot project on waste sorting.
[Added: 2021/09/29] [Last Updated: 2022/10/10]
Project Team, Teachers of TSU, NGO 2022/12 Initiated After receiving the NV from MFA with confirmation from Ministry of Education and permission from MFA the Project Specialist started actively working with TSU. The Project Specialist and teachers of TSU in the beginning of October prepared the draft of 1st tutorial. Other 2 tutorials (2nd and 3rd) will be prepared till January 2023. History
3.4. Conducting of trainings and roundtables on waste management and handling for representatives of Private Sector, Project Partners, and representatives of Construction companies.
[Added: 2021/09/29] [Last Updated: 2022/11/02]
Project Team, NGO 2022/11 Initiated The Project Specialist on Waste Management is preparing materials for a number of roundtables/trainings with representatives of Private sector. History
3.1. Development and organization of training on identification, development, and implementation of projects on street lighting, power grid and development of RE for the specialists of the Ministry of Energy, representatives of private sector and public organizations.
[Added: 2021/09/29] [Last Updated: 2022/07/07]
UNDP CO, Project Team 2022/06 Completed The training was conducted on May 30, 2022. History
3.3. Conducting of training for specialists of hotels in Avaza on waste management and sorting
[Added: 2021/09/29] [Last Updated: 2022/11/02]
Project Team, NGO 2022/10 Completed The training for specialists from Avaza hotels was conducted on October 18-19, 2022. History
4. Recommendation:

Intensify studies to determine the baselines and adjust targets for those indicators baseline levels of which were not available before the start of the Sustainable Cities project.

Management Response: [Added: 2021/09/29]

The recommendation is generally accepted. Project will hire National Consultant to conduct comprehensive inventory of cars in Turkmenistan.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
Project will hire a National Consultant to assess vehicle pool in the country to determine baseline levels for transport related indicators
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project Team, National Consultant 2022/04 Completed The NC was hired in April 2022 and is involved in conducting the assignment. History
5. Recommendation:

Re-design the implementation strategy for transport-related activities

  1. Proper tire inflation;
  2. Construction of new bus lanes;
  3. Construction of new bicycle lanes;
  4. Design of e-passes, map updates, and a mobile app for riders;
  5. Development of standards and incentives;
  6. Solar-power charging stations for electric cars;
  7. Promoting electric cars;
Management Response: [Added: 2021/09/29]

The recommendation is generally accepted. UNDP CO will review the proposed Strategy review prepared by international consultant, discuss proposed revised activities with National stakeholders during the next PB meeting and adopt revised alternative activities related to transport sector support suggested by revised strategy. This will be done through the following key activities after the consultations with “TurkmenAvtotrasport” Agency.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
5.1 Project will intensify engagement with “Turkmenavtotransport” Transport Agency and discuss proposed revised transport related activities as part of Project Strategy Review
[Added: 2021/09/29] [Last Updated: 2022/11/02]
Project Team, UNDP CO, NPC 2022/12 Initiated Project has hired the National Expert on transport, who has started a very good engagement with the Transport Agency. Consultant is now in the process of preparation of detailed assessment of the opportunities for the agency to introduce grid-fed charging stations for electric vehicles and buses. The project will need additional time to consolidate the good working relationship with the Agency to fully engage it in the project planned interventions. Also the Project received the draft of Specification on innovative equipment (validators) for public transport (buses) from Agency. History
5.2 Discussion and adoption of proposed revised transport related activities by the Project Board
[Added: 2021/09/29] [Last Updated: 2021/12/09]
Project Team, UNDP CO, NPC 2021/10 Completed Revised transport related activities have been included into the PB agenda and discussed during the PB on October 12, 2021. Revised activities have been supported by all PB members and the further discussed by transport agency has been suggested. History
5.3 Approval of revised transport related activities by the RTA and start of implementation
[Added: 2021/09/29] [Last Updated: 2022/08/03]
Project Team, UNDP CO, UNDP RO 2022/07 Completed The revised transport related activities stemming from the MTR and the Strategy Review have been discussed and agreed during the Project Board in October 2021. The RTA has made a number of recommendations to effectively implement these activities in March 2022 and suggestion has been discussed with the Transport Agency. These activities have been revisited and assessed during the 2022 PIR Assessment process and are considered as satisfactory. History
6. Recommendation:

Conduct economic and financial analysis (cost-benefit analysis) for typical waste recycling projects

Management Response: [Added: 2021/09/29]

The recommendation is accepted, and project will cooperate with Government agencies, NGOs and project partners in implementing the waste management activities by hiring International Consultant that will prepare baseline for further promotion of waste management activities through development of business models and awareness-raising campaigns and attract State organizations and national stakeholders.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
6.1 Project will hire international consultant on preparation of economic and financial analysis for typical waste recycling projects
[Added: 2021/09/29]
Project Team 2023/03 Not Initiated
6.2. Dissemination of obtained analysis and data on awareness-raising campaign on waste management among state organizations, private sector, and stakeholders.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project Team, Ministry of Agriculture and Environment Protection of Turkmenistan, NGO 2023/04 Not Initiated Obtained experience and prepared analysis will be disseminated through online meetings, roundtables. History
6.3. Development of attractive business models for private sector with the involvement of project partners on waste utilization and processing
[Added: 2021/09/29]
Project Team, Project Partners, NGO 2023/11 Not Initiated
7. Recommendation:

Continue providing technical assistance in development of policy/strategy documents.

  1. Adoption of a Law on Energy Efficiency.
  2. Development of National strategy on Waste Management.
  3. Development of NDC.
  4. Development of National Renewable Energy Action Plan.
  5. Development of National Energy Efficiency/Energy Savings Action Plan.
Management Response: [Added: 2021/09/29]

The recommendation is generally accepted. Project will continue to assist in developing policy/strategy documents with its partner agencies through the following key actions:

Key Actions:

Key Action Responsible DueDate Status Comments Documents
7.a. Project will actively participate of the Working Group of the Mejlis of Turkmenistan for finalize the draft of new Law of Turkmenistan on “Energy-saving and energy efficiency” (earlier developed by the Project) for its adoption.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project Team, Ministry of Energy, Mejlis of Turkmenistan 2023/03 Initiated The Mejlis of Turkmenistan created the Working Group for working on finalizing the draft new law and the Project Specialist participating. History
7.d. Project will provide technical assistance to the Ministry of Energy of Turkmenistan on development the new sublaws for implementing the “National Action Plan on Development of Renewable Energy in Turkmenistan for 2023-2030” (approved on 4th December 2020)
[Added: 2021/09/29]
Project Team, Ministry of Energy 2023/12 Initiated Preparation of methodical data gathering presentation is on process.
7.b. Project will prepare the final version of the draft of National Strategy of Turkmenistan on Waste management and present it to the Ministry of Agriculture and Environment of Protection of Turkmenistan
[Added: 2021/09/29] [Last Updated: 2022/08/03]
Project Team, Ministry of Agriculture and Environment Protection 2022/07 Completed The final draft of the National Strategy of Turkmenistan on Waste Management has been extensively discussed with the representatives of relevant national stakeholders during the round table seminar conducted on July 22, 2022. Participants, including the main national partner of the Project – the MAEP, State Committee of Water Management, Ministry of Energy, Ministry of Finance and Economy, Ministry of Communal Service and Ashgabat City Municipality, have agreed on key aspects of the strategy and it was decided to submit the strategy to the Government for a review and consequent adoption. History
7.c. Project will coordinate the support and preparation of the final version of the draft of NDC of Turkmenistan and present it to the MFA of Turkmenistan inistry of Agriculture and Environment Protection
[Added: 2021/09/29] [Last Updated: 2022/07/07]
Project Team, MFA, Ministry of Agriculture and Environment Protection 2021/10 Completed The updated NDC of Turkmenistan was approved by Decree of President on May 11, 2022 and submitted to UNFCCC Secretariat. History
7.e. Project will provide technical assistance to the Ministry of Energy of Turkmenistan on development a number of the new sub-laws on energy efficiency and energy saving
[Added: 2021/09/29]
Project Team, Ministry of Energy 2023/12 Not Initiated Preparation of methodical data gathering presentation is on process.
8. Recommendation:

Revise the Logframe.

  1. Add an Indicator: Number of institutions, covered by capacity building activities to identify and design and implement integrated low-carbon and climate-resilient solutions in cities. Corresponding end-of-project target: At least 3 institutions (Ministry of Agriculture and Environment Protection, Ministry of Energy, “Turkmenavtotransport” Agency) and at least 4 cities (municipal utilities/services dealing with public lighting, waste management, public transport): Ashgabat, Avaza and two other cities. 
  2. Re-determine targets for those indicators, baseline levels of which were not available before the start of the Sustainable Cities project but were determined during the implementation of the Project. Hire an expert with experience in UNFCC CO2 emissions baseline accounting.
  3. Establish an indicator and target for Output 2.2: Demonstration and replication of solar-powered public lighting (in Avaza). Define an indicator and target for Outcome 2.2. Demonstration and replication of solar street lighting (in Avaza)

Establish an indicator and target for Output 2.4: Managerial and technical capacity of planners, officials, and facility managers in Avaza enhanced via training.

Management Response: [Added: 2021/09/29]

The recommendation is generally accepted. New indicator on number of institutions covered by CB activities to identify, design and implement low-carbon and climate resilient solutions in cities will be added to the Logframe. Indicators and targets for Output 2.2 and Output 2.4 will be established and added to LogFrame. The timing of the installation of solar panel powered LED lamps in Avaza will mostly depend on cancellation of restrictions lifting internal travel ban due to COVID-19.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
8.b. Procurement of LED lamps with solar panels for “Scientific and Production Center for Renewable Energy” with recommendations on replication following the results of the pilot.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project Team, Ministry of Energy 2022/04 Completed The Procurement has been completed with successful installation of LED lamps with solar panels at the beneficiary site History
8.a. Project will revise Project LogFrame with adding proposed new indicator, updating targets for indicators without baseline levels at the start of the Project as well as establishing indicators and targets for Outputs 2.2. and 2.4 and get this approved by RTA
[Added: 2021/09/29] [Last Updated: 2022/10/11]
Project Team, UNDP CO and RTA 2022/12 Not Initiated In the process of details consultations with National partners of Project History
8.c. 1) Implementation of pilot project on introduction of LED lamps with solar panels in street lighting grid of Avaza.
[Added: 2021/09/29]
Project Team, Ministry of Energy 2023/03 Not Initiated
8.c. 2) Adoption of decision on replication of obtained good experience on introduction of LED lamps with solar panels in city street lighting grid of Turkmenistan.
[Added: 2021/09/29]
Project Team, Ministry of Energy 2023/06 Not Initiated
8.c. 3) Preparation of draft of sectoral program on introduction of LED lamps with solar panels in city street lightening grid of Turkmenistan and recommendations to Ministry of Energy for adoption.
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project Team, Ministry of Energy 2023/06 Not Initiated History
8.d. Development and approval of methodology normative document and conducting at least 4 trainings for planners, officials, and facility managers in hotels (on country level).
[Added: 2021/09/29]
Project Team 2023/03 Not Initiated
9. Recommendation:

Consider assistance to the Khyakimlik of Ashgabat in application energy and water saving technologies in construction of new city parks.

Management Response: [Added: 2021/09/29]

The recommendation is partially accepted. Project will first study the feasibility of pilot project on solar powered drip irrigation system for green zone trees irrigation to determine energy efficiency and if feasible, then project will develop and implement a pilot project for a selected Ashgabat city green zone to demonstrate energy and water saving for a potential replication by the city municipality in the future.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
9.1 Project will hire a national consultant to conduct a feasibility study to determine economic viability, energy efficiency and replication potential of a pilot project on solar powered drip irrigation system at selected green zone of Ashgabat city
[Added: 2021/09/29] [Last Updated: 2022/05/06]
Project team 2022/03 No Longer Applicable [Justification: This action existed in the draft version of management response under discussion and was mistakenly added into the system. The final version of management response has a single key action 9.1.]
History
9.1. Project will develop and implement pilot project on introduction of power generation system by solar panels in order to supply power to wells that supply water through drip irrigation system at green zones around Ashgabat.
[Added: 2021/09/29] [Last Updated: 2022/10/11]
Project Team, Ministry of Agriculture and Environment Protection, Ministry of Energy, Khyakimlik of Ashgabat 2023/03 Not Initiated The implementation of pilot project postponed after consultations with Municipality of Ashgabat and Ministry of Agriculture and Environment Protection. History
10. Recommendation:

Extend the duration by 12-18 months.

Management Response: [Added: 2021/09/29]

The recommendation is accepted. UNDP will consider this issue and discuss with Project Board during the final year of project implementation and duly apply for no-cost extension.

Key Actions:

Key Action Responsible DueDate Status Comments Documents
10.1. UNDP will consider and discuss with PB a no-cost extension of the project due to COVID-19 related restrictions and subsequent delays in delivering key Project activities
[Added: 2021/09/29]
UNDP CO, Project Team 2023/10 Not Initiated

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